Swim Program Coordinator and Head Coach

Stanford University; Palo Alto (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

Stanford Campus Recreation Association (SCRA) at Stanford University seeks an Aquatics Program Coordinator and Head Coach to provide leadership, administration, and coaching for the SCRA Aquatics Program. The role oversees athlete development, supports coaches, manages program operations, and delivers exceptional member service in alignment with Stanford University and USA Swimming standards.

The onsite position balances coaching excellence with administrative responsibilities and staff

Qualifications

• Bachelor's degree and three years of related experience or a combination of relevant education and relevant experience.
• Experience in health promotion and/or wellness coaching.
• Excellent interpersonal, written and oral communication skills.
• Superb attention to detail.
• Experience with MS Office products and database applications.
• Excellent interpersonal skills and customer service focus.
• Ability to prioritize own work and multi-task.
• Ability to take initiative and ownership of projects.
• Demonstrated ability to work independently and as part of a team.

Responsibilities

• Promote wellness programs to individuals through active, ongoing communications including departmental talks, email distributions, mail distribution of class flyers, website development and participation in benefits and wellness fairs.
• Implement, administer, and evaluate day-to-day operations of wellness program(s); solve problems and make decisions that impact the direction of the program.
• Collect and analyze data, create reports, review, and explain trends; formulate and evaluate alternative solutions and/or recommend curriculum changes to achieve the goals of the wellness program.
• Provide counseling to individuals on wellness activities and programs.
• Develop health education content for flyers and brochures.
• Represent the program to internal and external constituencies through lectures, presentations, department meetings and professional conferences.
• May hire, orient and provide ongoing training and direct supervision to wellness program staff.
• May oversee the coordination of group fitness and healthy living classes including planning and scheduling classes for the upcoming quarter, coordinating facility use and instructor resources, purchasing and maintaining equipment used in classes and quality assurance.
• May draft and oversee budgets and monitor and approve expenditures.

Skills

Wellness coaching

Health promotion

Interpersonal skills

Communication skills

Attention to detail

MS Office

Customer service

Multi-tasking

Initiative

Ownership

Education

Bachelor's degree

Tools

Database applications

Job description

The Stanford Community and Recreation Association (SCRA) is part of the Department of Athletics, Physical Education, and Recreation (“DAPER”), which is the premier intercollegiate athletics and recreation program in the country. Aligned with the pioneering spirit of Stanford University, Stanford Recreation and Wellness is committed to bold and purposeful engagement. Our people create a campus and workplace where everyone's well-being flourishes. As part of the country's leading collegiate athletic department, we work cohesively, lead with courage, pursue and revere excellence, and activate movement, adventure, fun, leadership, and learning.

Nestled in the heart of Stanford's residential campus, Stanford Campus Recreation Association (SCRA) is a welcoming retreat exclusively for Stanford faculty and their families. We are dedicated to fostering a vibrant community centered around sportsmanship, recreation, and athletics, creating a warm and inviting atmosphere for all. Because of its membership requirements, it has a high expectation of excellence and customer service. We believe physical activity engenders a sense of well-being and good health, a welcome complement to the academic focus of our Stanford Community.

Position Summary:

The Aquatics Program Coordinator and Head Coach provides overall leadership, administration, and coaching for the SCRA Aquatics Program. This position is responsible for developing athletes, leading and supporting coaches, overseeing program operations, delivering exceptional member service, and maintaining compliance with Stanford University and USA Swimming standards. This onsite position requires the ability to balance coaching excellence with administrative responsibilities and staff leadership while demonstrating professionalism, accountability, sound judgment, effective communication, and a collaborative, solution-oriented approach. The incumbent represents Stanford Recreation & Wellness with integrity and responds constructively to challenges in a dynamic environment.

Responsibilities

Core Duties:

• Promote wellness programs to individuals through active, ongoingcommunications including, but not limited to, departmental talks, emaildistribution, mail distribution of class flyers, website development andparticipation in benefits and wellness fairs.
• Implement, administer, and evaluate day-to-day operations ofwellness program(s); solve problems and make decisions that impact thedirection of the program.
• Collect and analyze data, create reports, review, and explaintrends; formulate and evaluate alternative solutions and/or recommendcurriculum changes to achieve the goals of the wellnessprogram.
• Provide counseling to individuals on wellness activities andprograms.
• Develop health education content for flyers andbrochures.
• Represent the program to internal and external constituenciesthrough lectures, presentations, department meetings and professionalconferences.
• May hire, orient and provide ongoing training and directsupervision to wellness program staff.
• May oversee the coordination of group fitness and healthy livingclasses including planning and scheduling classes for the upcomingquarter, coordinating facility use and instructor resources, purchasingand maintaining equipment used in classes and qualityassurance.
• May draft and oversee budgets and monitor and approveexpenditures.

Minimum Education and Experience

Bachelor's degree and three years of related experience or acombination of relevant education and relevant experience.

Knowledge, Skills and Abilities:

• Experience in health promotion and/or wellness coaching.
• Excellent interpersonal, written and oral communicationskills.
• Superb attention to detail.
• Experience with MS Office products and databaseapplications.
• Excellent interpersonal skills and customer servicefocus.
• Demonstrated ability to prioritize own work andmulti-task.
• Demonstrated ability to take initiative and ownership ofprojects.
• Ability to routinely and independently exercise sound judgment inmaking decisions.
• Demonstrated experience working independently and as part of ateam.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiringsupervision.