SW Contract Administrator

Bellingham Marine; Dixon (CA); On-site; USD 55,000 - 85,000; Full time

Job summary

Bellingham Marine is seeking a Contract Administrator to manage contract documents and ensure compliance across the division, acting as a liaison between clients, project managers, and subcontractors.

The role involves reviewing and drafting contract materials, coordinating submittals, and supporting regulatory reporting and project close-out activities to help meet company objectives.

Qualifications

• Experience drafting and reviewing contracts and related documents.
• Knowledge of federal and state contract law and company policies.
• Ability to compile and proofread multiple negotiation drafts.
• Experience coordinating with clients, project managers, and subcontractors.
• Familiarity with submittals and regulatory reporting.

Responsibilities

• Review all contractual relationships and apply procedures.
• Ensure contract documents comply with laws and company policies.
• Assist in compiling and proofreading negotiation drafts.
• Identify federal and state reporting requirements.
• Coordinate submittals (insurance certificates, payrolls, safety policies).
• Assist in life-cycle project development activities including notices for delays or changes.

Skills

Contract management

Documentation

Regulatory compliance

Coordination

Job description

Manages the various documents concerning construction contracts for the Division dealing with the contractors as a coordinator between clients, project manager, and subcontractors. The job duties of the Contract Administrator range from general office to technical document compliance reviews; duties include contracts for purchase or sale of equipment, materials, product, and/or services.

Responsibilities

• Reviews all contractual relationships of the division; identifies and applies contract procedures in accordance with Company policies.
• Reviews contract documents to ensure compliance with federal and state laws as well as Company policies.
• Assists in compiling contract documents including processing and proofreading multiple drafts generated during negotiations.
• Assists in identifying and compiling federal and state reporting requirements.
• Identifies, coordinates, and/or generates submittals in compliance with contract documents which are administrative in nature (i.e., certificates of insurance, AAP submittals, certified payrolls, safety policies, etc.).
• Assists the GM and Project Managers with full life-cycle of project development, including sales processes, critical document review and retention, administrative and regulatory reporting, and helps to meet the goals of the company Project Close-Out procedures.
• Assists GM or PM with drafting, coordinating and tracking notices in compliance with the contract documents (i.e., delays and changed conditions).