Suwannee Room - Administrative Support Worker - Florida State University

Aramark; Tallahassee (FL); On-site; USD 21,000 - 30,000; Full time

Job summary

Aramark is seeking an Administrative Support Worker to provide comprehensive administrative assistance at Florida State University in Tallahassee. The role includes answering phones, filing, coordinating with clients, and staff scheduling, in a fast-paced environment.

Strong communication and organizational skills are essential. The candidate will manage filing systems, compile monthly reports, organize training courses, and handle meetings and events.

Qualifications

• Possess strong professional etiquette.
• Strong digital literacy including Excel, Word, and PowerPoint.
• Strong problem solving, analytical, and interpersonal skills.
• Must have customer service experience.

Responsibilities

• Provide administrative support and advice to the Unit and offices.
• Manage filing systems and implement necessary structure revisions.
• Produce the Unit's monthly report and organize training courses.
• Schedule meetings, book rooms, and arrange catering as required.
• Handle site-wide emails and take minutes when required.
• Assist with access requests and inductions related to training.

Skills

Professional etiquette

Customer service

Interpersonal skills

Problem solving

Analytical skills

Tools

Excel

Word

PowerPoint

Job description

Suwannee Room - Administrative Support Worker - Florida State University

Requisition #: 689062

Location: Tallahassee, FL, US

Career Area: Administration

Job Description

The Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with client and customers, and scheduling of staff. The ideal candidate will possess the ability to communicate, answer telephones, and operate fax machines and copiers in a fast-paced environment.

Job Responsibilities

• Provide administrative support and advice to the Unit and offices
• Be responsible for managing all filing systems and implementing any approved necessary structure revisions as required.
• Be responsible for producing the Business Units monthly report
• Organise / Manage training courses
• Site wide emails
• Minute taker (when required)
• Schedule meetings / book rooms / organise food as required
• Manage all access request forms
• Inductions - Collate data base on contracts we use in terms of training hippo/ccs inductions and schedule as required.
• Keep approved vendors list up to date with insurance details etc.
• File supplier dockets and chase Supplier Dockets if required.
• Back up to complete timesheets
• Admin help in cleaning schedules, plant room schedules, setting up excel sheets
• Audit support
• Any safety admin toolbox / data sheets update
• Uniform / Tools ordering

Qualifications

• Possess strong professional etiquette
• Strong digital literacy required i.e. Excel, Word, PowerPoint
• Strong problem solving, analytical, and interpersonal skills
• Must have customer service experience

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing -a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook , Instagram and Twitter .