Surgical Scheduler - Medical Group Physical Medicine & Rehab

NorthShore University HealthSystem; Glenview (IL); On-site; USD 29,000 - 42,000; Full time

Benefits offered by this job

Premium pay for eligible employees

Career Pathways to Promote Growth

Free Parking in designated sites

Tuition Reimbursement

Wellness Program Savings Plan

Health Savings Account Options

Retirement Options with Company Match

Paid Time Off and Holiday Pay

Community Involvement Opportunities

Job summary

Endeavor Health in Illinois is seeking a Surgical Scheduler II to manage surgical scheduling across multiple sites, including Glenview and Skokie. The role requires coordinating with OR staff and surgeon offices and processing charges with accuracy.

The successful candidate will have Epic Optime or Cadence experience, multitasking abilities, and an associates degree (preferred). This is a full-time position with travel to additional locations as needed.

Qualifications

• Associates Degree Preferred.
• Knowledge of medical terminology.
• Ability to multitask.
• Previous experience in surgical scheduling or billing strongly preferred.
• Epic Optime or Cadence experience preferred.

Responsibilities

• Schedule surgeries accurately in Epic Optime across Endeavor workflows.
• Identify scheduling options and opportunities to optimize OR utilization.
• Resolve conflicts and communicate with OR staff and surgeon offices.
• Ensure timely scheduling with correct patient and procedure details.
• Manage charge capture for surgical and anesthesia procedures.
• Review documentation to prevent billing errors and reconcile billable services.
• Complete end-of-day processes and ensure posts are released to billing.

Skills

Medical terminology

Multitasking

Surgical scheduling

Epic Optime / Cadence

Education

Associates Degree

Job description

Hourly Pay Range:

$21.10 - $30.60 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Surgical Scheduler II
• Location: Glenview and Skokie, IL
• Full Time/Part Time: Full Time
• Hours: Monday-Friday, 8:30am-5:00pm
• Required Travel: This role includes some travel to other locations and requires flexible hours to meet operational needs

What you will do:

• Surgical Scheduling
• Accurately creates and schedules surgical cases in Epic Optime across Endeavor
• Identifies scheduling options/opportunities
• Resolves/anticipates conflicts
• Communication between OR Staff and Surgeon offices to provide appropriately scheduled cases in a timely manner
• Charge Capture for Surgical and Anesthesia procedures
• Facilitates the prevention of billing errors by reviewing legal documentation of log entries, physician surgical notes, and anesthesia technical charges to reconcile billable services
• Resolves and completes end of day processes, ensure surgical encounter charges have been cleared in the "Unposted logs" report and released to hospital billing dept
• Creates "new purchase item requests" within Workday as needed for new items used.
• Contacts and follow up with OR Staff to fix log discrepancies
• Contact and follow up with supply vendors to receive missing "Bill Only/Vendor Form/Charge Sheets" as needed
• Other Duties as Assigned:
• Miscellaneous duties as assigned by Supervisor/manager (i.e. Request Book, Training, Workqueues, Reports, etc.)

What you will need:

• Associates Degree Preferred.
• Knowledge of medical terminology.
• Ability to multitask.
• Previous experience in surgical scheduling or billing strongly preferred.
• Epic Optime or Cadence experience preferred.

Benefits (For full time or part time positions):

• Premium pay for eligible employees
• Career Pathways to Promote Professional Growth and Development
• Various Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking in designated sites
• Wellness Program Savings Plan
• Health Savings Account Options
• Retirement Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. For more information, visit www.endeavorhealth.org.

When you work for Endeavor Health, you will be part of an organization that encourages its employees to achieve career goals and maximize their professional potential.

Please explore our website (www.endeavorhealth.org) to better understand how Endeavor Health delivers on its mission to "help everyone in our communities be their best".

Endeavor Health is committed to working with and providing reasonable accommodation to individuals with disabilities. Please refer to the main career page for more information.

At Endeavor Health, we are united by a shared commitment to working together to create a culture of connection and belonging-each of us bringing different skills and experiences as we deliver safe, seamless, and personal care. Every person, every time. We are committed to fostering an environment where all team members can be their best, learn, and pursue excellence together.

EOE: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets, VEVRRA Federal Contractor.