Surgical Scheduler III

University of Rochester; New York (NY); On-site; USD 20,000 - 28,000; Full time

Job summary

The University of Rochester is hiring a Surgical Scheduler III in New York, responsible for scheduling surgical cases and coordinating with healthcare providers and patients. You will manage block times, facilitate patient flow, and ensure thorough communication with patients regarding pre-operative and post-operative needs.

The ideal candidate has a high school diploma and at least two years of relevant experience, alongside skills in medical terminology and scheduling software.

Qualifications

• Minimum of 2 years relevant experience required.
• Equivalent combination of education and experience accepted.

Responsibilities

• Schedule surgical cases with physician offices.
• Coordinate with materials management for equipment.
• Manage physician block time for efficiency.
• Facilitate patient flow through pre-operative process.
• Confirm and schedule pre-op and post-op appointments.

Skills

Medical Terminology

Surgical/appointment scheduling software

Electronic medical records

Customer relations skills

Education

High School diploma or equivalent

Tools

Flowcast

Job description

## Surgical Scheduler IIIApplylocations: 995 Senator Keating Boulevard Suite 340time type: Full timeposted on: Posted Yesterdayjob requisition id: R272239As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.**Job Location (Full Address):**995 Senator Keating Blvd, Ste 340, Brighton, New York, United States of America, 14618**Opening:**Worker Subtype:RegularTime Type:Full timeScheduled Weekly Hours:40Department:500077 Peds Gastro/Hepatology/NutritWork Shift:UR - Day (United States of America)Range:UR URC 205 HCompensation Range:$19.62 - $26.49*The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.***Responsibilities:**GENERAL PURPOSE: Responsible for working with physician offices to schedule cases to be performed in a surgery center. Coordinates with materials management regarding required equipment and/or supplies needed for scheduled cases. Manages physician block time for maximum efficiency. Facilitates patient flow through the pre-operative process.ESSENTIAL FUNCTIONS- Collaborates with OR nursing and anesthesia regarding scheduling surgical cases for assigned provider(s). Arranges surgery schedule with preferences for medical necessity, as well as patient and/or equipment conflicts and surgeon preferences.- Corresponds with surgeon offices for needs, cancelations, pre-op/post-op care/testing/appointments. Contacts patients to confirm and schedule pre-op and post-op testing and appointments.- Coordinates Prior Authorization Insurance requests in required timeframes. Sends patient required surgical information/ documentation. Ensures all aspects of surgery have been documented in patient’s chart correctly.- Books cases in appropriate system(s). Adds scheduled cases to Provider’s calendar. Organizes and plans Provider’s schedules to ensure surgeries are scheduled in a timely manner on designated OR days. Coordinates combo surgery cases with other Providers and their support staff. Requests and coordinates schedules with facility to accommodate additional and/or extra needed OR time based on case needs.- Within scope of practice, contacts patients via phone and electronically to answer any questions the patient may have. Completes faxing, copying, and mailing copies of letters to patients and completes paperwork as appropriate/needed.- Other duties as assigned.MINIMUM EDUCATION & EXPERIENCE- High School diploma and 2 years relevant experience required- Or equivalent combination of education and experienceKNOWLEDGE, SKILLS AND ABILITIES- Medical Terminology, experiences with surgical/appointment scheduling software (such as Flowcast), and electronic medical records, preferred. Demonstrated customer relations skills. preferredLICENSES AND CERTIFICATIONSThe University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.