Surgical Scheduler Assistant

Kids for the Future; Warrenton (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

National Vascular Associates is seeking a highly organized Surgical Scheduler Assistant to join our team. This full-time role coordinates scheduling, authorizations, pre-operative requirements, and communications between patients, providers, and healthcare facilities to ensure a seamless patient experience.

The ideal candidate has at least two years of surgical scheduling experience, proficiency with EHRs (Athena preferred), and excellent communication.

Qualifications

• High School diploma or equivalent.
• Minimum of two years’ experience as a surgery scheduler.
• Experience with medical insurance processes, prior authorizations, and eligibility.
• Experience with Electronic Health Records (EHR), Athena preferred.
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Must be a reliable professional.
• Ability to work independently and in a fast-paced environment.
• Experience in vascular surgery scheduling highly desirable.

Responsibilities

• Coordinate and schedule outpatient procedures with patients, physicians, ambulatory surgery centers, and procedural staff.
• Serve as a primary point of contact for patients, providing education, scheduling assistance, and ongoing support throughout the care process.
• Obtain and track required insurance authorizations, referrals, and pre-operative clearances to ensure timely procedure scheduling.
• Communicate procedure instructions, preparation requirements, pre-operative testing needs, and post-procedure follow-up information to patients.
• Maintain accurate and up-to-date procedure schedules and patient records within the EHR system.
• Ensure all required documentation, consents, medical records, and forms are completed, collected, and properly maintained.
• Respond promptly and professional to inquiries from patients, providers, insurance carriers, and healthcare facilities.
• Collaborate with clinical, administrative, and operational teams to support efficient workflows and deliver exceptional patient care.
• Monitor scheduling changes and coordinate updates with all stakeholders to minimize disruptions and optimize patient access.
• Perform additional administrative and operational duties as assigned by leadership.

Skills

Communication

Attention to detail

Organization

Independent worker

Fast-paced environment

Education

Two years surgical scheduling experience

Tools

Athena EHR

Job description

• Location 550 Broadview Avenue,Suite 102,Warrenton, VA, 20186,United States
• Job Category Warrenton, Virginia
• Required Degree High school

Description

Job Summary:
National Vascular Associates is seeking a highly organized and patient-focused Surgical Scheduler Assistant to join our growing team. This full-time role is essential to ensuring a seamless experience for patients undergoing vascular procedures by coordinating scheduling, authorizations, pre-operative requirements, and communication between patients, providers, and healthcare facilities. The ideal candidate is detail-oriented, proactive, and experienced in surgical or procedural scheduling within a fast-paced healthcare environment.

Key Responsibilities:

• Coordinate and schedule outpatient procedures with patients, physicians, ambulatory surgery centers, and procedural staff.
• Serve as a primary point of contact for patients, providing education, scheduling assistance, and ongoing support throughout the care process.
• Obtain and track required insurance authorizations, referrals, and pre-operative clearances to ensure timely procedure scheduling.
• Communicate procedure instructions, preparation requirements, pre-operative testing needs, and post-procedure follow-up information to patients.
• Maintain accurate and up-to-date procedure schedules and patient records within the electronic health record (EHR) system.
• Ensure all required documentation, consents, medical records, and forms are completed, collected, and properly maintained.
• Respond promptly and professionally to inquiries from patients, providers, insurance carriers, and healthcare facilities.
• Collaborate with clinical, administrative, and operational teams to support efficient workflows and deliver exceptional patient care.
• Monitor scheduling changes and coordinate updates with all stakeholders to minimize disruptions and optimize patient access.
• Perform additional administrative and operational duties as assigned by leadership.

Requirements

• High School diploma or equivalent
• Minimum of two (2) years’ experience as a surgery scheduler.
• Must have experience working with medical insurance processes, prior authorizations, and eligibility.
• Experience with Electronic Health Records (EHR), Athena preferred
• Excellent communication and interpersonal skills.
• Attention to detail and accuracy.
• Must be a reliable professional.
• Ability to work independently and in a fast-paced environment.
• Excellent organizational and planning skills.
• Experience in Vascular surgery scheduling highly desirable.

Summary