Surgical Coordinator- Dept. of General Surgery

Mass General Brigham Incorporated; Newton, Northern (MA, KY); On-site; USD 27,000 - 39,000; Full time

Job summary

Mass General Brigham is seeking a Surgical Coordinator to support the Dept. of General Surgery at Newton-Wellesley Hospital. The role involves front desk duties, patient scheduling, referrals, and insurance coordination to ensure a smooth patient experience.

Ideal candidates have a high school diploma with 5–7 years in healthcare administration, and prefer an Associate’s degree. Onsite position with a 40-hour week and a competitive hourly rate.

Qualifications

• High School diploma required; Associate’s degree preferred.
• 5–7 years in an administrative role, preferably in healthcare.
• Experience supporting senior-level staff; surgical coordination experience preferred.

Responsibilities

• Perform front desk, reception, and general administrative duties.
• Coordinate surgical procedures and schedule patient appointments.
• Manage referrals, insurance verification, prior authorizations, and specialty testing coordination.
• Answer and triage calls, relay messages, and provide routine information.
• Support providers with calendar management and expense reconciliation.
• Assist with meetings, travel arrangements, and document preparation.
• Liaise between providers, staff, patients, and external stakeholders.

Skills

Administrative support

Surgical coordination

Calendar management

Insurance verification

Travel arrangements

Education

High School diploma

Associate's degree preferred

Tools

Microsoft Office

Electronic Medical Records

Job description

Surgical Coordinator- Dept. of General Surgery page is loaded## Surgical Coordinator- Dept. of General SurgeryApplyremote type: Onsitelocations: Newton-MAtime type: Full timeposted on: Posted Todayjob requisition id: RQ4074642Site: Newton-Wellesley HospitalMass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.**Job Summary**Surgical Coordinators/ Administrative Assistants play a vital role in supporting our surgical operations and outpatient practices. As key points of contact for patients, providers, and staff, they help ensure an exceptional patient experience while supporting the efficient operation of the practice. Key Responsibilities: -Perform front desk, reception, and general administrative duties. -Coordinate surgical procedures and schedule patient appointments. -Manage referrals, insurance verification, prior authorizations, and specialty testing coordination. -Answer and triage phone calls, relay messages, and provide routine information. -Support providers with calendar management and expense reconciliation. -Assist with special projects and other administrative duties as assigned. Additional Responsibilities: -Manage provider schedules, appointments, meetings, and travel arrangements. -Prepare, review, and maintain reports, presentations, correspondence, and other documents. -Coordinate meetings, including scheduling, agenda preparation, note-taking, and follow-up. -Serve as a liaison between providers, staff, patients, and external stakeholders. -Organize and maintain electronic and physical records. -Oversee office supply inventory and coordinate equipment maintenance and IT support needs. Assist with the planning and execution of projects, events, and departmental initiatives. -Monitor project timelines and help ensure deadlines are met.**Qualifications**-High School graduate or equivalent required -Associate's degree preferred -Experience in an administrative role, preferably in a healthcare setting 5-7 years required-Experience supporting senior-level staff 1-2 years preferred-Surgical Coordination experience highly preferred**Additional Job Details (if applicable)****Remote Type**Onsite**Work Location**2000 Washington Street**Scheduled Weekly Hours**40**Employee Type**Regular**Work Shift**Day (United States of America)**Pay Range**$19.81 - $28.30/Hourly**Grade**4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.**EEO Statement:**4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.