Surgical Coordinator

Talentify; Westfield (NJ); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Medical/Dental/Vision

401(k)

Life Insurance

Paid Time Off

Disability insurance

HSA/Transportation benefits

Job summary

Actalent is seeking a Surgical Coordinator in Westfield, NJ to coordinate surgical and procedural scheduling for assigned physicians, including patient prep and pre/post-operative appointments. You will ensure all pre-operative requirements are met and transmit information to the facility in time.

Responsibilities include obtaining pre-authorization with insurance, ordering implants and supplies, managing schedules, and maintaining records.

Qualifications

• High school graduate or equivalent.
• Prior medical office experience.

Responsibilities

• Coordinate surgical/procedural scheduling and booking.
• Prepare patients for procedures, including pre- and post-operative appointments.
• Confirm pre-operative requirements and transmit information to the surgical facility.
• Communicate with insurance companies to obtain pre-authorization for procedures.
• Order implants and necessary surgical supplies/products.
• Coordinate physician office schedules, meetings, interviews, and mail.
• Maintain booking and scheduling records according to protocol.
• Manage relationships with outside vendors to support contracts.
• Provide initial and ongoing training of surgical booking staff.
• Adhere to compliance program policies, procedures, and regulatory requirements.
• Perform general office duties as assigned.
• Experience in surgical scheduling and medical knowledge.

Skills

Surgical scheduling

Medical office experience

EMR proficiency

Communication skills

Typing skills

Pre/Post-op coordination

Education

High school diploma or equivalent

Job description

Open — Talentify has a posting for this job. Posted 27 Oct 2026.

This posting

Opens careers.actalentservices.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

Job Title: Surgical CoordinatorJob Description

The Surgical Coordinator is responsible for coordinating surgical and procedural scheduling and booking for assigned physicians. This includes patient preparation for surgical or other procedures, covering both pre- and post-operative appointments. The role involves confirming all pre-operative requirements are met and transmitting necessary pre-operative information to the appropriate surgical facility within the designated time frame. Communication with insurance companies to obtain pre-authorization for surgical or specialized procedures is also a key aspect of this position.

Responsibilities

• Coordinate surgical/procedural scheduling and booking for assigned physicians.
• Prepare patients for surgical or other procedures, including pre- and post-operative appointments.
• Confirm pre-operative requirements and transmit information to the surgical facility.
• Communicate with insurance companies to obtain pre-authorization for procedures.
• Order special implants and necessary surgical supplies/products.
• Coordinate physician office schedules, meetings, interviews, and manage mail.
• Maintain booking and scheduling records according to protocol.
• Manage relationships with outside vendors to ensure contract compliance and support.
• Provide initial and ongoing training of surgical booking to staff.
• Adhere to compliance program policies, procedures, and regulatory requirements.
• Perform general office duties as assigned.
• Experience in surgical scheduling.
• Medical knowledge and patient access skills.
• Ability to schedule appointments efficiently.
• Strong verbal and written communication skills.
• Proficiency in EMR, computer programs, and good typing skills.

Additional Skills & Qualifications

• High school graduate or equivalent.
• Prior medical office experience.

The work environment primarily operates Monday through Friday, with shifts from 9:00 AM to 5:30 PM, or alternatively from 8:30 AM to 5:00 PM. There are no weekend shifts required.

Job Type & Location

This is a Contract position based out of Westfield, NJ.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Westfield,NJ.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.