Surgery Scheduling Specialist - Vanderbilt Lung Institute

Vanderbilt University Medical Center; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

Vanderbilt Health is seeking a detail-oriented Surgery Scheduling Coordinator to support the Vanderbilt Lung Institute in Nashville, TN. You will collaborate with patients, physicians, and the operating room to coordinate surgical scheduling with minimal guidance.

The role focuses on optimizing workflows, verifying insurance coverage, precertifications, and coordinating multi-panel and multi-surgeon cases across locations. EOE/benefits included.

Qualifications

• Work experience relevant to healthcare scheduling is preferred.
• Education: High School Diploma or GED required.
• Strong communication and teamwork skills are expected.

Responsibilities

• Coordinate surgery schedules with patients, physicians, and the OR.
• Coordinate multi-panel and multi-surgeon cases across locations.
• Verify patient eligibility and discuss financial obligations.
• Obtain precertification or proper insurance approvals for procedures.
• Monitor schedules and optimize resource use.
• Assist in training new staff.
• Maintain quality in operations impacting patients and staff.

Skills

Patient Scheduling

Surgery Scheduling

Patient Documentation

Medical Terminology

Education

High School Diploma or GED

Job description

Discover Vanderbilt Health

With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization

Vanderbilt Lung Institute

Job Summary

Coordinates with patients, physicians, and operating room to schedule surgeries with minimal guidance. Facilitates efficient workflow, supports appropriate use of technology, and fosters effective communication.

Position Hours

Monday - Friday

Department Summary

The Vanderbilt Lung Institute brings together leading specialists in pulmonary medicine, thoracic surgery, and allergy care to provide coordinated, personalized treatment for patients with lung and breathing conditions. Through a collaborative and compassionate approach, the institute delivers advanced care for a wide range of pulmonary diseases, from common respiratory disorders to the most complex lung conditions. Areas of expertise include COPD, acute respiratory distress syndrome (ARDS), bronchiectasis, cystic fibrosis, pulmonary hypertension, complex airway disorders, chest wall conditions, and connective tissue disease-related lung disease. Vanderbilt Lung Institute is committed to improving patient outcomes through innovative treatments, multidisciplinary expertise, and exceptional patient-centered care.

Key Responsibilities

• Coordinates surgery schedule with patient, physician, and operating room in support of surgery scheduling functions.
• Coordinates with other services to schedule multi-panel and multi-surgeon combination cases across all locations.
• May assist in scheduling all appointments related to surgery.
• Verifies patient eligibility and coverage for procedure and discusses potential financial obligations with patient.
• Identifies if a patient’s coverage is in-network or out-of-network and directs the patient to proper resources if needed with assistance from the Lead/Manager.
• Obtains precertification or proper insurance approval prior to surgical procedures.
• Notifies and forwards paperwork for insurance certification to billing office and obtains additional paperwork if needed, for compliance.
• Monitors surgery schedule and ensures optimization of resources and workflow.
• Maintains quality in operations impacting patients and staff.
• May assist in training new and current employees.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

• Patient Scheduling (Intermediate): The ability to coordinate and schedule patient appointments, surgeries, and other office visits with various computer systems in the hospital or clinic.
• Surgery Scheduling (Intermediate): The ability to coordinate and schedule surgeries within various computer systems in the hospital.
• Patient Documentation (Intermediate): The ability to receive and record patient information.
• Medical Terminology & Documentation (Intermediate): The ability to comprehend medical terminology and documentation in an office, or surgical setting.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

• Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance. * Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems. * Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job. * Team Interaction: Provides guidance to entry level co-workers.

Core Capabilities

Supporting Colleagues : Develops Self and Others: Continuously improves own skills by identifying development opportunities.- Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles and develops relationships across areas.- Communicates Effectively: Openly shares information with others and communicates in a clear and courteous manner. Delivering Excellent Services: - Serves Others with Compassion: Invests time to understand the problems, needs of others and how to provide excellent service.- Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner. - Offers Meaningful Advice and Support: Listens carefully to understand the issues and provides accurate information and support. Ensuring High Quality: - Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards. - Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions that affect safety and reports unsafe conditions to the appropriate person or department. Managing Resources Effectively : - Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work/service. - Stewards Organizational Resources: Displays understanding of how personal actions will impact departmental resources. - Makes Data Driven Decisions: Uses accurate information and good decision making to consistently achieve results on time and without error. Fostering Innovation : - Generates New Ideas: Willingly proposes/accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them. - Applies Technology: Absorbs new technology quickly; understands when to utilize the appropriate tools and procedures to ensure proper course of action. - Adapts to Change: Embraces changes by keeping an open mind to changing plans and incorporates change instructions into own area of work.

Position Qualifications

Work Experience: Relevant Work Experience

Experience Level: 2 years

Education: High School Diploma or GED

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth.

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.