Surgery Scheduler - Women's Health - Fountain Plaza

Northwest Healthcare; Tucson (AZ); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

PTO and extended illness benefits

401(k) with company match

Career development and advancement

Job summary

Northwest Healthcare in Tucson, AZ seeks a Surgery Scheduler to coordinate and schedule surgical procedures in our clinics. You will work closely with surgeons, staff, and patients to ensure accurate timing, documentation, and a positive patient experience.

The ideal candidate has 1–3 years in medical scheduling or surgical coordination, knowledge of EHR systems, and strong organizational and communication skills.

Qualifications

• 1–3 years in medical scheduling or surgical coordination
• Associate degree in Healthcare Administration or related field preferred
• Experience in a clinical or hospital surgical scheduling environment preferred

Responsibilities

• Schedule surgical procedures and pre-operative visits in coordination with surgeons and clinical staff
• Verify patient details, prep instructions, arrival times and required documentation
• Coordinate with surgical facilities to ensure resource availability and protocol compliance
• Enter scheduled procedures accurately into scheduling system and EHR
• Communicate scheduling changes, delays or cancellations to patients and teams
• Maintain detailed records of schedules, cancellations and reschedules

Skills

Surgical scheduling

EHR proficiency

Organizational skills

Communication skills

Education

Associate degree in Healthcare Administration or related field

Tools

Scheduling software

Job description

Why Join Us?

Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work

Benefits You Can Count On – Medical, dental, vision, and life insurance coverage

Work Hard. Recharge Often. – Generous PTO and extended illness benefits

Invest in Your Future – 401(k) with company match

Grow With Us – Career development, learning opportunities, and advancement pathways

We Invest in Your Success – Licensure and certification reimbursement for eligible roles

Student Loan Support – Assistance available for eligible roles

Your Wins Deserve Recognition – Employee rewards and recognition programs

A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day

Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.

Great people. Great benefits. Meaningful work. Join us and make an impact.

Clinic Address

6060 N Fountain Plaza Dr. | Suite 200, Tucson, AZ 85704

Hours of Operation: M-F 9-5

Job Summary

The Surgery Scheduler - Clinics is responsible for coordinating and scheduling surgical procedures for patients in a clinical setting. This role ensures accuracy in scheduling, proper documentation, and effective communication between patients, providers, and surgical teams. The Surgery Scheduler plays a vital role in ensuring an efficient workflow and a positive patient experience.

Essential Functions

• Schedules surgical procedures, pre-operative appointments, and follow-up visits in coordination with surgeons and clinical staff.
• Confirms surgery details with patients, including preparation instructions, arrival times, and necessary documentation.
• Verifies patient insurance coverage and obtains prior authorizations as required.
• Coordinates with surgical facilities to ensure proper scheduling, availability of resources, and compliance with protocols.
• Ensures accurate and timely entry of surgical procedures into the scheduling system and electronic health records (EHR).
• Communicates with patients regarding any scheduling changes, delays, or cancellations.
• Collaborates with clinical teams to optimize surgical schedules and minimize conflicts.
• Prepares and distributes surgery schedules to relevant departments, ensuring all necessary personnel are informed.
• Maintains detailed records of scheduled procedures, cancellations, and reschedules.
• Provides excellent customer service and serves as a point of contact for patient inquiries related to surgical scheduling.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Healthcare Administration or a related field preferred
• 1-3 years of experience in medical scheduling, surgical coordination, or a related administrative role required
• Experience in a clinical or hospital surgical scheduling environment preferred

Knowledge, Skills And Abilities

• Strong knowledge of surgical scheduling processes and medical terminology.
• Proficiency in electronic health records (EHR) and scheduling software.
• Excellent organizational and multitasking skills to manage complex schedules.
• Strong communication and interpersonal skills to interact with patients, providers, and surgical teams.
• Ability to handle confidential patient information in compliance with HIPAA regulations.
• Attention to detail to ensure accuracy in scheduling and documentation.
• Proficiency in Microsoft Office Suite and other administrative tools.
• Commitment to providing high-quality customer service and patient support.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.