Surgery Scheduler (Three Rivers Orthopedics)

Life in Pittsburgh; Pittsburgh (Allegheny County); On-site; USD 28,000 - 39,000; Full time

Job summary

UPMC Three Rivers Orthopedics is hiring a full-time Surgery Scheduler to join their Natrona Heights team. The role involves coordinating and scheduling in-patient and outpatient procedures, handling admissions, and ensuring accurate patient records.

Typical hours are Monday through Friday, daytime, with no evenings or weekends. Expect responsibility for coordinating financial arrangements, obtaining pre-certifications, and assisting surgeons and administrators in operational tasks.

Qualifications

• Scheduling surgeries and coordinating with departments
• Managing patient flow and appointments
• Handling pre-payments and financial arrangements

Responsibilities

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward admission reservations/requisitions with demographics and insurance information.
• Coordinate cases and obtain hospital admissions approvals with staff.
• Discuss and coordinate financial arrangements prior to surgery including pre-payments.
• Ensure informed consents are signed.
• Provide patients with pre and postoperative instruction per guidelines.
• Coordinate patient education seminars and schedule physicians accordingly.
• Collect data for research studies.
• Schedule pre-screening exams, diagnostic tests, post-operative appointments and surgical cases.
• Ensure billing/insurance information is current and accurate.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification/referrals prior to procedure date.
• Coordinate and track internal/external marketing efforts.
• Attend and schedule department meetings.
• Answer inquiries and provide educational materials.
• Prepare rooms, assist with procedures, document in medical records, and maintain infection control.

Job description

UPMC Three Rivers Orthopedics is hiring a full-time Surgery Scheduler to join their team in Natrona Heights. This is a Monday through Friday daylight position with the hours of 7:30am to 4pm or 8am to 4:30pm. No evenings, weekends, or holidays.

This role is responsible for scheduling surgeries, managing viscosupplmentaion orders, and more. Travel may be required to the St. Margaret location when needed for staffing purposes.

Purpose:

Coordinate and schedule patients for in-patient and outpatient surgical procedures. Assist the surgeon and the administrator in promoting, developing and monitoring all aspects of operations.

Responsibilities:

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.
• Perform clinic procedures according to policy and procedure. Assist physicians with procedures. Document patient information into the medical record. Clean according to scheduled maintenance program and keeping appropriate records. Manage inventory o
• Comply with requirements of appropriate regulatory agencies (i.e. OSHA, CLIA, PA Department of Health). Maintain strict confidentiality related to medical records and other data. Comply with all UPMC Health System policies and procedures.
• Check schedules and organizing patient flow. Accompany patients to exam/procedure room. Assist patients as needed with walking, transfers, dressing, collecting specimens, preparing for exam, etc. Collect patient information/history; taking vitals, per
• Obtain lab/x-ray reports, hospital notes, authorizations, information, etc. Complete forms/requisitions as needed. Schedule appointments. Verify insurance coverage and patient demographics. Prepare and managing charts to ensure information completed
• Answering calls, taking patient messages, and follow up as appropriate. Provide pertinent information including patient education as directed.
• Prepare patient rooms, set up instruments and equipment according to department protocol. Clean exam/procedure rooms, instruments and equipment between patient visits to maintain infection control.
• Send/receive patient medical records in accordance with Health Insurance. Portability and Accountability Act (HIPAA) and other state and federal regulations.

Licensure, Certifications, and Clearances:

• Act 31 Child Abuse Reporting with renewal
• Act 33 with renewal
• Act 34 with renewal
• Act 73 FBI Clearance with renewal

UPMC is an Equal Opportunity Employer/Disability/Veteran