Surgery Scheduler – PT

Knoxville Hospital and Clinics; Knoxville (IA); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan with company match

Flexible spending accounts

Paid vacation days

Life insurance

AD&D

Short-term disability

Long-term disability

Job summary

Knoxville Hospital and Clinics is seeking a part-time Surgery Scheduler to coordinate all surgical procedures and ensure complete patient and insurance information is collected for scheduling. You will serve as the first point of contact for patients, providers, and families, and maintain accurate charts and documentation.

The role requires strong communication, organization, and attention to detail in a fast-paced environment.

Qualifications

• Must have LPN license active in Iowa.
• Ambulatory or Surgery department experience preferred; clinical experience required.
• Excellent communication, customer service and organizational skills.
• Ability to work in a fast-paced environment with minimal supervision.
• Basic life support (BLS) required by end of orientation.

Responsibilities

• Schedule all procedures in the surgery department.
• Serve as first contact for patients, employees and families.
• Ensure complete clinical and insurance information for scheduling.
• Manage daily surgical procedure logs and patient charts.
• Coordinate with provider offices for required documents.

Skills

Communication

Customer service

Organizational skills

Attention to detail

Multitasking

Teamwork

Education

LPN license (Iowa)

Tools

Cerner EMR

Job description

Knoxville Hospital and Clinics strive to be your healthcare destination, building on compassion and innovation. We are committed to faithfully providing exceptional healthcare. The values we hold true are Teamwork, Innovation, Compassion, Integrity, Service, and People-Centered.

This is a part-time position working 40 hours per pay period (20 hours per week).

The Surgery Scheduler schedules all surgical procedures and assures that all of the appropriate clinical and insurance information is collected for the surgery schedule. Scheduler receives requests to schedule procedures from provider offices and schedules the procedure according to established guidelines. The surgery scheduler serves as the first point of contact for patients, employees and families.

Essential Functions

• Lists major actions performed in the job. Regular and predictable attendance is a required function of this position
• Scheduling of all procedures in the surgery department
• Communicates surgical procedure cancellations to the surgeon, patient, and specialty clinic for rescheduling in a timely manner
• Primary phone receptionist for the surgery department, routing calls to the appropriate surgical services employee
• Completes and verifies the daily surgical procedure log
• Creates patient charts for the upcoming surgeries
• Disassembles the previous day patient charts, verifying all required documentation is completed before sending to health information management department for scanning
• Coordinates with outlying provider offices to obtain required documents including history and physicals, cardiac clearance, pre procedural testing results, demographics and insurance information
• Maintains confidentiality of patient and hospital related business
• Documents concisely, precisely and accurately on all records
• Participates in Quality Assessment activities as directed for the continuous improvement of patient care
• Schedules all medical procedures, for patients with appropriate provider and time/location slot
• Enters notes/special instructions needed for scheduling in the electronic medical record
• Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.
• Provides accurate, detailed information to patients regarding test preparations and any other directional information needed; takes appropriate action in responding to questions from patients.
• Insures procedure is approved by insurance before calling patient for final instructions
• Ensures patients have proper medical clearance and pre-surgical testing as ordered or by protocol
• Assists other members of the department as needed.
• Assists with patient care as needed and within the scope of employee’s license
• Calls patient day before procedure with check in time and go through instructions.
• Assists with business office documentation as needed

Job Requirements

• List the minimum education and experience, certifications, licenses, and skill sets needed to perform the job.
• LPN with State of Iowa active LPN license
• Ambulatory or Surgery department experience preferred, clinical experience required
• Excellent communication, customer service and organizational skills required
• Ability to work in a fast-paced environment with minimal supervision
• Strong attention to detail skills
• Experience with electronic medical records required, Cerner EMR experience preferred
• Mandatory Reporter for adult and child abuse reporting required
• Basic Life Support (BLS) required by end of orientation period
• Required to complete all annual competency training and maintain license and/or certification.

Benefits

This is a Part-Time position and is eligible for benefits for medical, dental, vision, retirement plan with company match of up to 6%, flexible spending accounts, accrued hours for vacation, and company paid benefits for employee life, employee AD&DD, short term and long-term disability.