SURGERY SCHEDULER I

OAA Orthopaedic Specialists; Allentown (Lehigh County); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading healthcare provider is seeking a Medical Scheduler to manage surgical and diagnostic appointments, ensuring patient education and coordination with healthcare providers. The ideal candidate will have a background in medical assistance and strong communication skills. Responsibilities include scheduling appointments, obtaining authorizations, and preparing necessary documentation. This role requires attention to detail and the ability to work in a fast-paced environment.

Qualifications

• Two to four years related experience and/or training.
• Previous medical office experience including surgical and office scheduling.

Responsibilities

• Schedules surgical and diagnostic appointments for patients.
• Obtains authorizations for procedures and testing.
• Reviews surgical procedures with patients and prepares surgical paperwork.

Skills

Customer service skills

Excellent verbal communication skills

Detail oriented

Team player

Computer literate

Knowledge of third party insurance

Education

Graduate of an accredited medical assistant program

Current CPR/AED Certification

Formal training as a Medical Assistant, Clinical Coordinator, Athletic Trainer or Licensed Practical Nurse

Tools

Electronic Medical Records

Job description

Summary: Schedules surgical and diagnostic appointments for patients by telephone or in person and provides patient education by performing the following duties.

Essential Functions

• Obtains new patient referrals via telephone or insurance websites.
• Obtains authorizations for procedures, diagnostic testing, medication authorizations, pre-operative testing, or surgeries as required by patient’s health care insurers or managed care providers.
• Schedules internal and external appointments, procedures, and surgeries.
• Reviews surgical procedures with patients, providing education and review of necessary documents and secures patient’s signatures on required documents.
• Confirms patient surgical and diagnostic appointments with appropriate facilities and ensures transport of appropriate documents.
• Schedules pre-admission testing, surgical clearance appointments with patient’s Primary Care Physician office, Cardiology or other specialty practices.
• Timely review of pre-operative testing results and forwards abnormal test reports to surgeon, physician assistant and clinical coordinator. Communicates same with patient’s Primary Care Physician regarding medical clearances.
• Prepares and collates surgical paperwork and ensures timely delivery to surgical site.
• Reviews chart for completeness and accuracy by ensuring all pertinent studies/diagnostics are available prior to pre-operative testing and surgeries.
• Immediately greets and directs patients and visitors, answers telephone calls promptly and courteously.
• Utilizes Electronic Medical Record to document all patient communications.
• May assist with check-in and check-out as assigned.
• Other duties may be assigned.
  
  

Qualifications

• Formal training as a Medical Assistant, Clinical Coordinator, Athletic Trainer or Licensed Practical Nurse; or two to four years related experience and/or training; or equivalent combination of education and experience.
• Graduate of an accredited medical assistant, nursing or ATC program; holds a current license.
• Current CPR/AED Certification.
• Customer service skills.
• Knowledge of third party insurance.
• Previous medical office experience including surgical and office scheduling and patient education.
• Excellent verbal communication skills.
• Must be able to work closely with physicians and other team members.
• Computer literate.
• Detail oriented, outgoing and professional.
• Two years clinical experience in an orthopaedic setting.
• Must be able to work until 6:00 pm.
• Team player.
• Electronic Medical Records experience preferred.
• Prior research experience helpful.
• Bi-lingual/Spanish skills for interpreting a plus