Surgery Scheduler, Float - OBGYN (Santa Monica)

UCLA Health; Santa Monica (CA); On-site; USD 44,000 - 63,000; Full time

Job summary

UCLA Health in Santa Monica, CA is seeking a Surgery Scheduler (Indefinite, full-time) to coordinate patient scheduling, admissions and procedures on a fully on-site basis. You will obtain insurance authorizations, prepare charts and documentation, and liaise with physicians, nursing units and other UCLA departments.

The role requires OB/GYN knowledge, CPT/ICD-10 coding understanding, strong data entry skills and excellent communication with patients.

Qualifications

• Knowledge of OB/GYN procedures and terminology.
• Experience with third party insurances and authorizations.
• Ability to research CPT/ICD-10 codes.
• Excellent data entry and computer skills.
• Proficiency with Word, Excel and Outlook.
• Clear written communication and report preparation.
• Strong prioritization and time management.
• Effective patient and physician communication.
• Ability to travel to department clinics as needed.

Responsibilities

• Schedule patient appointments, admissions, and procedures.
• Obtain insurance authorizations and explain charges to patients.
• Prepare documentation, charts, and necessary billing forms.
• Coordinate with physicians, nursing units, and UCLA departments.
• Travel to department clinics for coverage as assigned.
• Generate daily, weekly, and monthly reports.

Skills

OB/GYN knowledge

Insurance authorizations

CPT/ICD-10 coding

Data entry

Patient communication

Team collaboration

Typing speed

Flexibility to travel

Tools

Microsoft Office

Job description

Press space or enter keys to toggle section visibility

Work Location: Santa Monica, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday: 8:00am - 5:00pm, hours may vary based on clinic needs

Posted Date

07/27/2026

Salary Range: $31.88 - 45.66 Hourly

Employment Type

Duration

Indefinite

Job #

32069

Primary Duties and Responsibilities

Press space or enter keys to toggle section visibility

As a Surgery Scheduler, float, you will be responsible for patient scheduling, admissions, and therapeutic procedures: obtaining insurance authorizations, answer, screen and respond to incoming calls, prepare all documentation, charts, encountering and other information needed for physician clinics, schedule patient needed appointments, x-rays, surgery, and tests. Prepare all necessary documents and forward to appropriate departments including insurance authorizations, charge documents and reconciliations and disability and worker’s compensation forms. Explain charges to patients and assist patients with billing questions, communicated directly with department billing and Physician Support Services. Serve as a liaison between patients, physicians, nursing units and other UCLA departments. Prepare daily, weekly and monthly reports, as needed. Responsibilities also include providing support in appointment scheduling, pre-registration, patient reception, cash collection and other related duties. The Surgery Scheduler will travel and work at department clinics throughout the community as assigned by the supervisor for coverage. Other duties, as assigned.

Salary Range: $31.88 - $45.66 hourly

Job Qualifications

Press space or enter keys to toggle section visibility

Required:

• Demonstrated general knowledge of OB/GYN procedures and terminology
• Demonstrated basic knowledge of third party insurances, government programs and other insurance agencies for purposes of assigning financial class codes and obtaining any necessary authorization
• Ability to research medical diagnosis and procedure codes in CPT Code book and ICD-10_CM code book

• Demonstrated computer skills including word-processing, use of spreadsheets and data entry
• Ability to understand and correctly use technical terminology, correctly identify and extract data from hospital records, enter data on flow sheets or in computer and maintain study records
• Knowledge of Microsoft Office Programs including Word, Excel and Outlook
• Skill and experience in composing clear and understandable written memos and reports using correct grammar
• Skill in prioritizing assignments to complete work in a timely and accurate manner
• Skill in communicating with patients, families and referring physicians with diplomacy
• Ability to establish and maintain cooperative working relationships with physicians, residents, research associates, fellows, students and staff, as well as outside granting agencies
• Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy
• Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload
• Ability to work flexible hours and travel to department clinics, as assigned

Strongly Preferred:

• Knowledge of University’s Electronic Medical Record System
• Knowledge of UCLA School of Medicine and hospital nursing processes
• Fluent in Spanish

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.