Surgery Scheduler / Coordinator

EyeCare Partners; New Jersey; On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Full benefits

401k match

PTO & Holidays

Maternity leave

Competitive base pay

Employee discounts

Job summary

Vitreous Retina Macula Specialists of New Jersey is seeking a Surgical Coordinator / Surgery Scheduler to organize and schedule office-based and hospital procedures in coordination with providers. You will manage time slots, ensure insurance verification and pre-surgical steps, and guide patients through financial aspects of their care.

The role demands strong customer service, organizational skills, and experience in surgical scheduling.

Qualifications

• Experience in surgery scheduling is preferred.
• Experience in financial counseling is highly preferred.
• Excellent customer service skills with patients, employees, and the public is required.
• Must be able to respond to scheduling changes/cancellations in a timely, accurate manner.
• Individual must be organized and able to manage demanding workload with accuracy.

Responsibilities

• Schedules office- and hospital-based medical procedures for patients with provider and time/location slot.
• Check patient charts for insurance benefits, prepare cost summaries, and counsel patients on finances.
• Counsels patients on Physician Fee and Eye Surgery Center.
• Follow up on surgery payments and billing inquiries.
• Interfaces with hospital staff and vendors to ensure necessary equipment and scheduling.

Skills

Scheduling experience

Customer service

Organizational skills

Excel

Education

High School Diploma or GED

Tools

EMR systems

MS Office

Job description

EyeCare Partners is the nation’s leading provider of clinically integrated eye care. Our national network of over 300 ophthalmologists and 700 optometrists provides a lifetime of care to our patients with a mission to enhance vision, advance eye care and improve lives. Based in St. Louis, Missouri, over 650 ECP-affiliated practice locations provide care in 18 states and 80 markets, providing services that span the eye care continuum. For more information, visitwww.eyecare-partners.com.

Job Title: Surgical Coordinator / Surgery Scheduler
Company: Vitreous Retina Macula Specialists of New Jersey
Location: Somerset, NJ
Travel: Travel to our other office in Millburn, NJ is required as needed. We do pay mileage reimbursement!

• Full Benefits Package - Medical, Vision, Dental and Life Insurance
• 401k + Employer Matching
• Paid Time Off (PTO) and Paid Holidays
• Paid Maternity Leave
• Competitive Base Pay
• Employee Discounts

Hours:

• Full Time
• Our offices are open Monday-Friday 7:45am-7pm, Saturday 7:45am-1pm
  • You shifts will fall within these hours
  • You may need to work a little earlier/later as needed
  • You must have open availability to work any shift

SUMMARY

The Surgical Coordinator schedules office-based and hospital procedures consistent with the patient’s diagnosis and procedure request. They also deliver excellent patient-centered care by ensuring the financial and surgical communication process is complete for patients having surgical procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Schedules office- and hospital-based medical procedures for patients with appropriate provider and time/location slot, utilizing appropriate scheduling code.
• Check every patient chart for insurance benefits, prepare a cost summary and counsel patients regarding finances.
• Counsel patients for Physician Fee and Eye Surgery Center.
• Follow up/collect for surgery payments.
• Schedules diagnostic and imaging tests to be completed at PMG.
• Schedules office- and hospital-based medical procedures, tests and imaging ensuring available time is utilized to maximum efficiency.
• Interfaces with appropriate vendor staff to ensure all necessary equipment will be on site for office- and hospital-based procedures, including scheduling with contracted anesthesia groups.
• Interfaces with appropriate hospital staff to ensure a cohesive working relationship in providing patient care serves.
• Enters notes/special instructions needed for scheduling in the Electronic Medical Record (EMR).
• Effectively utilizes clinical knowledge when determining if appointment is consistent with the diagnosis/indications indicated by the provider.
• Completes accurate documentation of informed consent with patients for procedures and surgeries as needed.
• Provides accurate, detailed information to patients regarding test preparations, time of patients' scheduled arrival, and any other directional information needed; takes appropriate action in responding to questions from patients.
• Confirms patients' insurance provider and either obtains prior authorization or communicates need for prior authorization to appropriate parties as needed.
• Ensures patients have proper medical clearance and pre-surgical testing as needed.
• Completes pre-procedure phone calls and confirms appointment times with patients via telephone.
• Ensures completion of assessment for advance directive, including DNR when applicable.
• Reviews discharge instructions with patients and ensures proper follow-up appointments are scheduled at the time the procedure is scheduled.
• Performs all aspects of patient care in an environment that organizes patient safety and reduces the likelihood of medical/health care errors.
• Assists other members of the department as needed.
• Other duties as assigned.

QUALIFICATIONS

• This position requires utilization of clinical knowledge to schedule appropriate procedures/surgeries per provider’s orders.
• Experience in financial counseling is highly preferred.
• Excellent customer service skills with patients, employees, and the public is required.
• Must be able to respond to both written and oral correspondence regarding scheduling changes/cancellations in a timely, accurate manner.
• Individual must be organized, and be able to manage demanding workload with accuracy.

EDUCATION AND/OR EXPERIENCE

• High School Diploma or GED equivalent required
• Experience in surgery scheduling is preferred

LICENSES AND CREDENTIALS

SYSTEMS AND TECHNOLOGY

• Proficient in Microsoft Excel, Word, PowerPoint, Outlook

PHYSICAL REQUIREMENTS

• This role requires a variety of physical activities to effectively perform essential job functions. The position involves frequent walking (75%), sitting (50%), and standing (50%), with regular bending, stooping, and reaching (25–50%). Employees must be able to lift, carry, push, and pull items up to 25 lbs. Strong fine motor skills and full use of hands are essential, as the role demands constant grasping, writing/typing, and use of technology. Visual and auditory acuity—including color, depth, peripheral vision, and the ability to adjust focus is required100% of the time. Occasional driving or climbing may also be necessary.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.