Surgery Scheduler

EyeSouth Partners; Webster (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k w/ Match

HSA/FSA

Telemedicine

Generous PTO Package

Employee Discounts and Perks

Employee Assistance Program

Group Life/AD&D

Short Term Disability Insurance

Long Term Disability Insurance

Job summary

Coastal Eye Associates in Webster, TX is seeking a detail-oriented Surgical Scheduler/Patient Access Representative to join EyeSouth Partners' ophthalmology network. You will schedule procedures, verify documentation and referrals, and coordinate with surgeons, nursing staff, anesthesia, and billing.

You will review insurance, obtain prior authorizations, manage cancellations, ensure HIPAA compliance, and support practice locations across the region.

Qualifications

• High School Diploma or equivalent.
• Experience as Surgical Scheduler or Patient Access Representative preferred.
• Ophthalmology experience preferred.
• Experience with EHR software; NexTech/Intellechart Pro experience strongly preferred.
• Knowledge of contracted insurance plans and procedures.
• Ability to travel to all practice locations as necessary.

Responsibilities

• Schedules surgical procedures based on surgeon availability and facility guidelines.
• Accurately enters and updates surgical case information in scheduling systems and electronic health records.
• Manages schedule changes related to cancellations, postponements, or urgent add-on cases.
• Verifies required documentation prior to scheduling (e.g. surgeon orders, case details, preference cards).
• Verifies patient insurance coverage and ensures referrals/completion of required documentation.
• Obtains necessary prior authorizations for surgical procedures as needed.

Skills

Interpersonal communication

Attention to detail

Data entry accuracy

Healthcare insurance knowledge

Multitasking

Customer service

Education

High School Diploma or equivalent

Tools

NexTech/Intellechart Pro

Job description

Coastal Eye Associates offers complete and comprehensive eye care for you and your entire family. Our goal is to not only treat your ocular needs but to care for you as an individual. From routine exams to complex surgery, your trust and wellbeing are our first priority at Coastal Eye Associates. All of our medical doctors are board certified ophthalmologists with extensive experience in all areas of ophthalmic medicine.

• Schedules surgical procedures based on surgeon availability, operating room capacity, and facility guidelines.
• Accurately enters and updates surgical case information in scheduling systems and electronic health records.
• Manages schedule changes related to cancellations, postponements, or urgent add-on cases.
• Verifies required documentation prior to scheduling (e.g. surgeon orders, case details, preference cards as applicable).
• Verifies patient insurance coverage and ensures all required referrals and documentation are completed prior to scheduling.
• Obtain necessary prior authorizations for surgical procedures as needed.
• Communicates finalized schedules and updates to the surgeons, nursing staff, anesthesia, and ancillary departments.
• Identifies and resolves scheduling conflicts to optimize workflow and efficiency.
• Provides patients with basic logistical information such as surgery date, time, and location assigned.
• Answers phone and responds to inquiries.
• Interacts with all internal and external customers in a caring and respectful manner.
• Ensures compliance with HIPAA, confidentiality standards, and organizational policies.
• Assists with reports or audits related to operating room utilization and scheduling efficiency, as requested.
• Contributes to the team effort by completing additional tasks or projects as directed.
• Attends daily huddles and regularly scheduled team meetings.
• Attends Ambulatory Surgery Center meetings as requested and approved by management.
• High School Diploma or equivalent
• Experience as a Surgical Scheduler or Patient Access Representative preferred
• Ophthalmology experience preferred
• Experience with EHR software; NexTech/Intellechart Pro experience strongly preferred
• Knowledge of contracted insurance plans and procedures
• Ability to work in a fast-paced environment
• Must have ability to travel to all practice locations as necessary

Key Skills

• Strong interpersonal and communication skills
• Attention to detail for accurate data entry, strong organizational skills
• Basic understanding of healthcare insurance payors and programs
• Ability to multitask in a fast-paced environment
• Familiarity with healthcare regulations (HIPAA, privacy laws, etc.)
• Excellent customer service skills

We offer a competitive benefits package to our employees

• Medical
• Dental
• Vision
• 401k w/ Match
• HSA/FSA
• Telemedicine
• Generous PTO Package

We also offer the following benefits for FREE

• Employee Discounts and Perks
• Employee Assistance Program
• Group Life/AD&D
• Short Term Disability Insurance
• Long Term Disability Insurance

EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.