Surgery Scheduler

United Surgical Partners International, Inc; Town of Florida (NY); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

401(k) plan

Disability coverage

Job summary

SurgCenter Clearwater is looking for a dedicated Surgery Scheduler to coordinate surgical cases from initial scheduling through the day of surgery. The role ensures accurate documentation, proper authorizations, and timely scheduling with surgeons, patients, and clinical staff.

The ideal candidate will have strong organizational and communication skills, experience in healthcare scheduling, and proficiency with EMR systems.

Qualifications

• Strong organizational and time-management skills.
• Experience in healthcare scheduling or physician office operations preferred.
• Familiarity with ambulatory surgery scheduling preferred.
• Knowledge of medical terminology and surgical procedures preferred.
• Experience with insurance verification, referrals, and prior authorizations preferred.
• Strong computer and EMR skills.
• Excellent communication, verbal and written.

Responsibilities

• Schedule surgical procedures in accordance with availability.
• Coordinate dates and times with physicians, patients, and staff.
• Obtain and verify patient demographics, insurance, and surgical information.
• Coordinate pre-operative testing and medical clearance.
• Verify benefits and obtain required authorizations and referrals.
• Enter cases accurately into scheduling system.
• Review orders for completeness and accuracy.
• Communicate pre-operative instructions to patients and offices.
• Coordinate changes and rescheduling as needed.

Skills

Strong organizational skills

Excellent communication

Attention to detail

Healthcare scheduling experience

EMR systems proficiency

Ability to manage multiple cases

Education

High school diploma or equivalent

Job description

At SurgCenter Clearwater, we believe health and care are inseparable. We focus on offering a high-quality, service-oriented environment for your surgical procedure. Our technology allows surgeons to perform procedures in the specialty areas of:

Surgery Scheduler

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures while providing excellent service to patients, physicians, and clinical staff. This position serves as an important point of coordination between surgeons' offices, patients, anesthesia providers, and the surgical center to ensure that procedures are scheduled accurately and efficiently. The Surgery Scheduler will coordinate surgical cases from initial scheduling through the day of surgery, ensuring that all required information, documentation, authorizations, and scheduling requirements are completed in a timely manner. The position requires strong organizational skills, attention to detail, effective communication, and the ability to prioritize multiple cases and deadlines.

Responsibilities

• Schedule surgical procedures in accordance with physician, patient, facility, and operating room availability.
• Coordinate surgery dates and times with physicians' offices, patients, anesthesia providers, and surgical center staff.
• Obtain and verify accurate patient demographic, insurance, and surgical information.
• Coordinate required pre-operative testing, medical clearance, and other documentation as appropriate.
• Verify insurance benefits and assist with obtaining required authorizations and referrals.
• Ensure surgical cases are entered accurately into the scheduling system.
• Review surgical orders and case information for completeness and accuracy.
• Communicate pre-operative instructions and required appointments to patients and physician offices.
• Coordinate changes, cancellations, and rescheduling of surgical procedures.

Qualifications

• High school diploma or equivalent required.
• Previous experience in healthcare scheduling, surgical scheduling, physician office operations, or a related healthcare environment preferred.
• Experience with ambulatory surgery, hospital, or physician practice scheduling preferred.
• Knowledge of medical terminology and surgical procedures preferred.
• Familiarity with insurance verification, referrals, and prior authorizations preferred.
• Strong computer and electronic medical record skills.
• Excellent organizational and time-management skills.
• Ability to prioritize and organize workload while managing multiple surgical cases and deadlines.
• Strong attention to detail and accuracy.
• Strong communication skills, verbal and written.
• Ability to work effectively with physicians, patients, families, and multidisciplinary healthcare teams.
• Ability to maintain confidentiality and handle sensitive patient information professionally.

What We Offer

• Medical, dental, vision, and prescription coverage
• Life and AD&D coverage
• Availability of short- and long-term disability
• Flexible financial benefits including FSAs and HSAs
• 401(k) and access to retirement planning