Surgery Scheduler

UPMC; Pittsburgh (Allegheny County); On-site; USD 40,000 - 55,000; Full time

Job summary

UPMC is seeking a full-time Surgery Scheduler to work at Presbyterian Hospital. This role involves managing surgery appointments, obtaining referrals, and ensuring accurate billing information. Candidates should have a high school diploma and experience in the medical field, with strong organizational and interpersonal skills.

Qualifications

• High school diploma or equivalent required.
• Completion of a medical assisting program or 2-4 years experience in a medical field.
• Proficiency in medical terminology preferred.

Responsibilities

• Assist with pre-operative appointments and surgery scheduling.
• Coordinate patient follow-up and manage case approvals.
• Handle billing and insurance information.

Skills

Organization

Time Management

Interpersonal Skills

Compassion

Education

High school diploma or equivalent

Completion of a medical assisting program

Experience in a medical field (2-4 years)

Tools

Epic practice management programs

Practice management databases

Job description

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UPMC Department of Neurological Surgery is hiring a full-time Surgery Scheduler to join their team at Presbyterian Hospital in Oakland, PA. In this position, you will work Monday-Friday from 8:00am-4:30pm assisting with pre-operative appointment and surgery scheduling, obtaining referrals, verifying billing information, answering and responding to patient inquiries, and completing office work.

The UPMC Department of Neurosurgery is one of the largest Neurosurgery Departments in the United States. We interact with patients from around the globe and provide surgical care for those suffering with neurological conditions.

Responsibilities:

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.
• High school diploma or equivalent required.
• Completion of a medical assisting program or 2-4 years experience in a medical field.
• Proficiency in medical terminology preferred.
• General knowledge of computer software and practice management databases is essential.
• Knowledge of the Epic practice management programs preferred.
• Strong organization, time management and interpersonal skills.
• Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees.
• Ability to deal compassionately and professionally with patients is essential.
• Work independently and possess sound decision-making skills.
• Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures.
• Ability to prioritize work demands.
• Ability to consistently maintain confidentiality with regards to all job assignments and related information.
  
  

Licensure, Certifications, and Clearances:

• Act 34
  
  

UPMC is an Equal Opportunity Employer/Disability/Veteran

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Hospitals and Health Care

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