Surgery Scheduler

EyeSouth Partners; Maysville (KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k w/ Match

HSA/FSA

Telemedicine

Generous PTO Package

Employee Discounts and Perks

Employee Assistance Program

Group Life/AD&D

Short Term Disability Insurance

Long Term Disability Insurance

Job summary

EyeSouth Partners in Kentucky is seeking a diligent Surgery Scheduler for Kentucky Eye Institute. The role coordinates surgical procedures, aligns surgeon availability, OR capacity, and patient care to ensure timely scheduling across our 10 locations.

The ideal candidate has strong data entry, HIPAA knowledge, and experience with EHR systems such as NexTech/Intellechart Pro. Travel to all practice locations is required, with a focus on accurate communications and patient service.

Qualifications

• Strong data entry and scheduling skills for operating room procedures.
• Attention to accuracy in documentation and case details.
• Understanding of healthcare payors and insurance processes.
• Ability to multitask in a fast-paced ambulatory setting.
• Familiarity with HIPAA and privacy regulations is essential.
• Excellent customer service and communication abilities.

Responsibilities

• Schedules surgical procedures based on surgeon availability and OR capacity.
• Enters and updates surgical case information in scheduling systems and EHRs.
• Manages schedule changes due to cancellations or add-ons.
• Verifies documentation, insurance coverage, and referrals prior to scheduling.
• Obtains prior authorizations when needed and tracks approvals.
• Coordinates with surgeons, nursing, anesthesia, and other departments.

Skills

Interpersonal communication

Attention to detail

Healthcare insurance basics

Multitasking

HIPAA knowledge

Customer service

Travel to locations

Education

High School Diploma or equivalent

Tools

NexTech/Intellechart Pro

EHR systems

Job description

At Kentucky Eye Institute, we are committed to providing our patients with the highest quality service, most compassionate care, and seamless transitions between healthcare settings. Our practice is comprised of ophthalmologists, primary care optometrists, and a dedicated 60+ support staff. As one of the region’s premier eye care providers, we take great pride in caring for our patients. We invite you to become a part of our team in one of our 10 locations Corbin, Cynthiana, Lexington, London, Middlesboro, Morehead, Maysville, Paintsville, Mt. Sterling, and Versailles.

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures to ensure timely, efficient, and accurate utilization of operating room resources, surgeon availability, and optimal patient care.

• Schedules surgical procedures based on surgeon availability, operating room capacity, and facility guidelines.
• Accurately enters and updates surgical case information in scheduling systems and electronic health records.
• Manages schedule changes related to cancellations, postponements, or urgent add-on cases.
• Verifies required documentation prior to scheduling (e.g. surgeon orders, case details, preference cards as applicable).
• Verifies patient insurance coverage and ensures all required referrals and documentation are completed prior to scheduling.
• Obtain necessary prior authorizations for surgical procedures as needed.
• Communicates finalized schedules and updates to the surgeons, nursing staff, anesthesia, and ancillary departments.
• Identifies and resolves scheduling conflicts to optimize workflow and efficiency.
• Provides patients with basic logistical information such as surgery date, time, and location assigned.
• Answers phone and responds to inquiries.
• Interacts with all internal and external customers in a caring and respectful manner.
• Ensures compliance with HIPAA, confidentiality standards, and organizational policies.
• Assists with reports or audits related to operating room utilization and scheduling efficiency, as requested.
• Contributes to the team effort by completing additional tasks or projects as directed.
• Attends daily huddles and regularly scheduled team meetings. Attends Ambulatory Surgery Center meetings as requested and approved by management.

Key Skills

• Strong interpersonal and communication skills
• Attention to detail for accurate data entry, strong organizational skills
• Basic understanding of healthcare insurance payors and programs
• Ability to multitask in a fast-paced environment
• Familiarity with healthcare regulations (HIPAA, privacy laws, etc.)
• Excellent customer service skills
• High School Diploma or equivalent
• Experience as a Surgical Scheduler or Patient Access Representative preferred
• Ophthalmology experience preferred
• Experience with EHR software; NexTech/Intellechart Pro experience strongly preferred
• Knowledge of contracted insurance plans and procedures
• Ability to work in a fast-paced environment
• Must have ability to travel to all practice locations as necessary

We offer a competitive benefits package to our employees

• Medical
• Dental
• Vision
• 401k w/ Match
• HSA/FSA
• Telemedicine
• Generous PTO Package

We also offer the following benefits for FREE

• Employee Discounts and Perks
• Employee Assistance Program
• Group Life/AD&D
• Short Term Disability Insurance
• Long Term Disability Insurance

EyeSouth Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.