Surgery Coodinator

Hugh Chatham Memorial Hospital; Ardmore (NC); On-site; USD 30,000 - 45,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Educational assistance

Job summary

Advocate Health is seeking a Surgery Coordinator to manage scheduling and coordination of surgical procedures, testing, and patient services. You will liaise with physicians, patients, and insurers to ensure smooth OR utilization and timely case processing.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced, high-volume setting.

Qualifications

• High school diploma or GED equivalent.
• 3 years of office or clerical experience or equivalent experience.

Responsibilities

• Schedules and coordinates surgical cases with tests and arrangements, matching procedure needs and room availability.
• Recommends surgery times to physicians to ensure adequate space and time for procedures.
• Ensures proper scheduling in the correct area according to facility guidelines and timelines.
• Prepares patient reports for physicians and the department based on procedures performed.
• Maintains knowledge of computer programs used in scheduling (Cycare, Clinipac, McCormick-Dodge OR Scheduler, etc.).
• Reviews future schedules to optimize operating room utilization and advises surgeons accordingly.
• Processes incoming/outgoing surgery-related documents and forms.
• Guides patients on surgical logistics, assists with insurance submissions and pre-certification; arranges accommodations.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

High school diploma or GED

Tools

Cycare

Clinipac

McCormick-Dodge OR Scheduler

Job description

Department:

02409 WFBMG University Group Practice: WFBMC Main - Surgery: Plastic and Reconstruction

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

• Monday - Friday,
• 8:00am to 5:00pm

Pay Range:

$21.85 - $32.80

Surgery coordinator is responsible for coordinating and scheduling/posting surgical procedures, ancillary testing, and related patient services to ensure efficient operating room utilization. This role is a liaison among physicians, patients, insurance providers, requiring strong organizations skills, attention to details, and the ability to manage multiple priorities.

Required:

• High school diploma or GED equivalent
• 3 years of office or clerical experience or equivalent experience

Essential Functions

• Schedules and coordinates surgical cases with corresponding ancillary tests and arrangements by recognizing the differences between various types of procedures and differences between patients' needs within the same procedure.
• Recommends surgery times and dates to physicians to assure that adequate space and time is allowed for completion of the surgery based on knowledge of the procedure. Maintains a thorough understanding of the logistical requirements of each procedure and the individual needs of each physician.
• Assures that the scheduling of each surgical case is conducted and scheduled properly in the appropriate area based on knowledge of the facilities available in each room and within the guidelines established by each area and within their established timeframe.
• Prepares necessary patient reports for physicians and the department based on knowledge of the procedures performed.
• Maintains knowledge of all necessary computer programs used in the scheduling process that may include Cycare, Clinipac, McCormick-Dodge OR Scheduler, and other related systems.
• Reviews future schedules based on physicians' schedules to best utilize available operating rooms and makes recommendations to surgeons based on this information.
• Processes and reviews incoming and outgoing surgery-related documents and forms.
  
• Provides guidance to patients regarding the logistics of surgery; assists patients with insurance submissions, preliminary financial arrangements, and pre-certification with insurance companies. Makes necessary arrangements for patient accommodations and serves as a resource regarding all logistical aspects of the surgical process.
• Performs other duties incidental to the work described herein.

Skills & Qualifications

• Ability to work independently and collaboratively in a fast-paced, high-volume environment with an emphasis on accuracy and timeliness
• Ability to establish and maintain effective working relationships with patients, families, staff, and departments
• Strong organizational skills
• Strong oral and written communication skills

Work Environment

• Clean, well-lit, and comfortable office setting
• Moderate noise environment
• Subject to pressures and deadlines

Physical Requirements

• Frequent sitting
• Occasional standing and walking
• Occasional bending and reaching
• Frequent finger and hand dexterityFrequent talking, hearing, and seeing

Lifting Requirements

• Up to 20 pounds
• Up to 50 pounds
• Up to 100 pounds as required

This position requires strong attention to detail, exceptional organizational abilities, and the ability to effectively coordinate multiple priorities while supporting patients, providers, and care teams throughout the surgical scheduling and coordination process.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.