Support Specialist - PART TIME

Oakland Community Health Network; Troy, Northern (MI, KY); Hybrid; USD 28,000 - 32,000; Full time

Job summary

Oakland Community Health Network in Troy, Michigan is seeking a Support Specialist to provide clerical, data, and information-related technical support to the team. The role follows a hybrid schedule with in-office and remote days, and requires strong MS Word/Excel skills and solid communication abilities.

The position emphasizes maintaining records, reporting, and facilitating data collection for accreditation while supporting team members and leadership.

Qualifications

• High School Diploma or GED required.
• Proficiency in Word, Excel, and database software.
• Strong verbal and written communication skills.
• Ability to manage multiple tasks with accuracy and timeliness.
• Excellent organizational skills and attention to detail.

Responsibilities

• Research and process background information for Recipient Rights violations.
• Update electronic healthcare records and Residential Service Site Report.
• Back up other Support Specialists and Administrative Assistants.
• Establish and maintain administrative procedures, files, and records for the team.
• Prepare complex clerical work and PowerPoint presentations.
• Conduct research for Team Manager/Director and team members.
• Develop new and special report formats as needed.
• Answer phones and respond to inquiries about departmental policies.
• Collect data and prepare for accreditation audits.

Skills

Word

Excel

Database

Interpersonal skills

Oral communication

Written communication

Time management

Organizational skills

Transportation

Education

High School Diploma or GED

Job description

Job Summary The Support Specialist role is responsible for providing clerical, data, and information-related technical support to the Team Manager/Department Director and members of the assigned team.

Location: Troy, MI
Pay:$20.77 per hour

Tentative Schedule:
This position is expected to work approximately Monday through Thursday, 9:00 a.m. - 2:00 p.m. Employees in this role are required to work until 3:30 p.m. on the third Monday of each month to provide departmental support. Please note that this schedule is subject to change based on business needs and is intended as a general estimate for candidates to review and consider.

This role is based in Troy, Michiganon a hybrid schedule of 2 days in-office and 2 days remote

Essential Functions

• Research and processes background information for Recipient Rights violations. This consists of reporting individual violation information to potential employers.
• Updates information in electronic healthcare record and maintains the Residential Service Site Report.
• Serve as backup to other Support Specialists and Administrative Assistants.
• Establish and maintain administrative procedures, files, and records for respective team.
• Perform complex clerical assignments such as developing forms, establishing, and maintaining appropriate databases, and preparing PowerPoint presentations.
• Conduct research as required for Team Manager/Department Director and team members.
• Develop new and special report formats as required.
• Answer phones and respond to general inquiries regarding departmental policies and procedures.
• Work with team members to collect data and prepare for accreditation audits. May result in the need to compile data and prepare reports.
• Additional duties, as assigned.

Job Requirements and Qualifications

Education

• High School Diploma or GED.

Training Requirements (licenses, programs, or certificates)

None specified.

Experience Requirements

• Minimum of four (4) years related clerical or technical support experience. Related coursework at a business school, college or university may be substituted for up to two (2) years’ experience.

Job Specific Competencies/Skills

• Demonstrated high level of proficiency with Word, Excel, database, and other relevant software programs.
• Demonstrated high level of interpersonal skills both in direct personal interactions and on the telephone.
• Demonstrated high level of oral and written communication skills.
• Demonstrated ability to handle a high volume of relatively complex assignments accurately and timely.
• Demonstrated organizational skills needed to establish office procedures and maintain files and records.
• Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.

Oakland Community Health Network’s Core Competencies

Integrity/Building Trust

• Interacting with others in a way that gives them confidence in one’s intentions and those of the organization; demonstrating loyalty to the organization and its mission and values; maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles.

Customer Focus

• Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relationships, recognizing that the ultimate customer is the person served.
• Actively identifying new areas for learning; regularly creating and taking advantage of learning opportunities; using newly gained knowledge and skill on the job and learning through their application.

Work Standards

• Setting high standards of performance for self and others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence in addition to consciously adopting organizational standards of excellence.

Communication

• Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

Additional Information

(Travel required, physical requirements, on-call schedules, etc.)

• Must have available means of transportation to and from OCHN and for required offsite meetings or site visits.
• Must be available for meetings and events which may occur outside of standard office hours.
• Work performed primarily in an office environment.
• Hybrid (onsite/remote) work schedule available.
• The ideal candidate must be able to complete all physical requirements of the job with or without a reasonable accommodation.

Equal Employment Opportunity Statement

OCHN is committed to building a diverse team and fostering an inclusive and equitable culture. We are proud to be an equal opportunity employer that embraces and encourages our employees' differences. This includes (but is not limited to) ability, age, color, family type, gender expression and identity, individual expression, medical conditions, national origin, pregnancy, race, religion, sexual orientation, veteran status, and all other diverse and wonderful characteristics.