Support Receptionist

Elior Uk; Welcome (SC); On-site; USD 28,000 - 35,000; Full time

Job summary

A leading company in reception services seeks dedicated individuals to deliver exceptional customer service across various client sites. Ideal candidates have excellent communication skills, a professional demeanor, and a passion for providing a positive guest experience. Enjoy a flexible working environment with opportunities for career advancement.

Benefits

Flexible Working

28 days annual leave (increasing to 31 after two years)

Opportunities for Career Progression

Comprehensive Wellbeing Benefits

Life Assurance & Pension Schemes

Qualifications

• Excellent standard of communication skills, verbal and written.
• Experience in a similar administrative role preferred.
• Ability to work both independently and as part of a team.

Responsibilities

• Provide customer service and greet guests at reception.
• Maintain communication with clients and address inquiries.
• Assist with various administrative tasks and hospitality duties.

Skills

Communication skills

Teamwork

Education

Previous experience in a similar role/administration

Job description

Lexington Reception Services (LRS) is about providing excellent service to our clients and their guests. We attract the very best people to drive service excellence and tap into the latest technology to deliver outstanding customer service.

Working closely together with our clients we provide a bespoke, sophisticated and first-class concierge-style service that reflects the environment expected by our client’s community.

Overall purpose of the role:

To provide excellent service to clients delivering the highest standard of customer service and ensuring all duties are carried out to the highest standard at various locations across London on a pro rota or ad hoc basis

Personal Profile:

Professional and well presented with integrity and a positive and can-do attitude.

Passionate about delivering exceptional service and take responsibility for your contribution to the team

Flexible and able to fit into different teams to support operations efficiently and meet different clients expectations.

Operational Skills

Reception Services is responsible for all Receptions across the client offices. The core service hours of Reception Services are 07.00 – 19.00, working Monday to Fridays, 40 hours per week.

Responsibilities:

Client Care

• Stand to greet all guests/ visitors, ensure eye contact is made within 10 feet of the reception desk
• Greet internal and external clients with a smile, acknowledging them promptly, using the agreed welcome “Good Morning/Good Afternoon …” and their name once established
• Escort guests to required destination or use the concierge service, ensuring smooth transitions between team members at each stage of their journey
• Aim to provide an update to any visitors waiting for verification in reception every five minutes
• Welcome and escort guests to meeting rooms, taking coats and luggage as required
• Offer refreshments in the lounge area if guests are waiting and ensure you keep them updated on their host’s arrival
• Proactively deal with enquiries and requests in person, via the telephone or email, in a timely and professional manner
• Continually develop client knowledge and share that information with the team
• Maintain the necessary awareness of building facilities to advise and direct guests appropriately
• Answer calls as per the required standards and deliver messages in a timely manner
• Assist with hospitality duties (required only on some sites)
• Assist with any ad hoc duties as required

Team Work and Communication

• Assist with any ad hoc duties as required
• Communicate effectively with peers and the management team, displaying accuracy and attention to detail both in verbal and written communication
• Liaise with conference floors and concierge (if applicable) to ensure the smooth arrival of the host’s client.
• Communicate to the Reception Supervisor about any new / on-going / potential issues and complaints so that they are addressed accordingly. Follow this up promptly with a detailed email
• Communicate effectively with the conference team, the hospitality team and the reservations team on new bookings, changes to existing bookings and on any cancellations
• Provide assistance according to business needs e.g. lunch, cover annual leave cover etc
• Take part in the cross-training program which covers all areas of the department, when available

Personal Presentation

• Maintain a professional, polite and considerate manner at all times
• Adhere to uniform and presentation standards as per the dress policy

Please note that you will need to comply with the individual site standards and procedures which you will be informed of during your training.

What can you bring?

The experience and knowledge we are looking for from the future Receptionist include:

• Excellent standard of communication skills, verbal and written
• Excellent working in a team or alone
• Previous experience in a similar role/administration

Brand Values

Lexington Reception Services brand values are at the heart of everything we do ‘We are brilliant people deliver exceptional service’ All LRS employees sign up to the values as part of their commitment to being part of the LRS team.

Exceptional Service - We are passionate about what we do, we use our experience and expertise to ensure the client always receives exceptional service and is left with a great first and lasting impression

Respect for Everyone - Respecting our differences and diversity is key to our success, working together as one to achieve a common goal

Aspirational - We always aspire to do things better, we constantly look at how we can improve our services and ourselves, sharing ideas and not being afraid to try new ways of working

Equality and Inclusivity - Everyone has a place in our team, all have something to offer that contributes to our success as a company, and there are no barriers everyone is treated fairly

Nurture Great Talent - The development of our talent is what keeps us evolving and our people motivated. We will always look for ways to develop people’s skills and experience to enable them to reach their full potential

Profitable - We all contribute to the success of the company by working effectively and efficiently and ensuring we are earning money in the right way

Have Fun - We want our people to enjoy what they do, we are professionals but have fun within our teams. Enjoying what we do helps us to achieve results

Because of the changing nature of our business your job description will inevitably change. You will, from time to time, be required to undertake other activities of a similar nature that fall within your capabilities as directed by management.

Working pattern:

• Monday - Friday

Our way of saying thank you…

At Lexington, we strive to ensure that our colleagues feel appreciated & rewarded, which is why we offer generous rewards & benefits in exchange for your dedicated efforts.

• Flexible Working: Enjoy the freedom to balance work and personal life with our flexible working hours
• Holiday Allowance:Start with 28 days of holiday (including bank holidays) to relax and recharge, increasing to 31 days after two years of service
• Family Leave:Prioritise your family commitments with our family leave options designed to support you during important times
• Paid Charity Leave:Make a difference in your community with paid time off to volunteer for your favourite causes
• Opportunities for Career Progression:Grow and advance your career with us, supported by continuous learning and development opportunities
• Comprehensive Wellbeing Benefits:Access mental health support and a range of wellbeing benefits to keep you feeling your best, both professionally and personally
• Life Assurance & Pension Schemes:Secure your future with our life assurance and workplace pension schemes
• Exclusive Discounts & Perks: Enjoy discounts and cashback on entertainment, leisure activities, and much more, alongside our popular cycle-to-work scheme

Why it's great to work for us...

At Lexington, we dare to be different in our food, catering, reception services, and work culture. Our values encourage creativity, boldness, and fun, fostering a diverse and inclusive workplace. We nurture talent, helping our people thrive and reach their potential.

We take pride in being an equal opportunity employer and welcome everyone. Let us know if you need any reasonable adjustments or assistance in your application, and feel free to share your pronouns.

Join our award-winning team passionate about serving delicious food to exceptional clients in London. Visit our website to hear from our team first-hand.