Support Professional, Accounting (Financial Services Assistant) & Purchasing

Grand Rapids Community College; Grand Rapids (MI); On-site; USD 25,000 - 36,000; Full time

Job summary

Grand Rapids Community College seeks a Support Professional to handle accounting, purchasing, and related financial tasks to keep the College's financial activity accurate and timely. You will verify AP inputs, post journals, reconcile accounts, and support budget controls while assisting staff and supervising student workers.

The role requires an Associate's degree or equivalent experience and at least 3 years in AP/receivables, budgeting, or purchasing.

Qualifications

• Associate's degree or comparable combination of education and experience.
• Minimum 3 years in accounts payable/receivable, budgeting, accounting or purchasing.
• Proficient with Excel and Word; strong attention to detail.

Responsibilities

• Daily verification of accounts payable input.
• Generate daily AP checks, ACH transfers; post journals to GL.
• Reconcile Student Financial Services drawer activity with GL and bank records.
• Reconcile property tax collections and abatements.
• Prepare journal vouchers for all funds.
• Maintain supplier records and onboarding for new suppliers.
• Prepare and maintain insurance certificates and correspondence as directed.
• Prepare Board of Trustees Report monthly.
• Answer main purchasing line and email; assist staff as needed.
• Supervise Financial Services student assistant(s).

Skills

Windows

Word

Excel

Keyboarding

SIS

Education

Associate's degree

Tools

Preceptive Content

Job description

The Support Professional, this position is responsible for performing accounting/purchasing and
other financial-related tasks to facilitate the efficient maintenance and accurate processing of
financial activity for the College.

Requisition ID: 1207
Position Number: 00001692
Employee Group: APSS
Schedule: Monday – Friday, 40/52
Compensation: Level A, $22.00 hourly
Benefits: Full-time
Reports to: Director of Purchasing
Posting Opens:10/28/2026
Posting Closes: 11/11/2026

ESSENTIAL FUNCTIONS

• Responsible for daily verification of accounts payable input
• Responsible for generation of daily accounts payable checks, ACH transfers and confirmation and reconciliation of all payments sent to financial institutions along with posting of subsystem journals to general ledger
• Reconcile daily Student Financial Services drawer activity to general ledger and bank records and follow up on any discrepancies
• Monitor, organize and reconcile property tax collections along with tax abatement information and communicate effectively with local tax unit treasurers and assessors
• Generate daily student financial subsystem journals, review, reconcile and post to general ledger
• Assist financial services staff and budget control officers in resolution of budget checking errors and other questions.
• Responsible for insuring the accurate and timely invoicing of external customers (Print and Mail Solution) by actual preparation and generation of invoices
• Prepare journal vouchers, as requested, for all funds
• Responsible for correspondence and mailing requirements as directed by the Director of Budget and Business Services, Controller, and Director of Purchasing
• Manage the day-to-day activities with the College’s office supplies vendor and order adequate office supplies, check stock etc. needed for departments.
• Completion of sales tax exemption forms
• Supervise Financial Services student assistant(s)
• Prepare and maintain Certificate of Insurance requests and responses
• Assist in creating and maintaining supplier records, ensuring compliance with college policies, and facilitating the onboarding for new suppliers
• Preparing reports and conducting analysis on procurement activities, including cost savings.
• Maintain and investigate calls and emails coming into the main purchasing line and email address.
• Maintain and keep up to date all purchasing records in Preceptive Content.
• Prepare Board of Trustees Report monthly for review by Director of Purchasing.
• Serve as initial point of contact for Financial Services and direct individuals accordingly
• Regular attendance during normal scheduled hours is required. Being present is essential for serving customers and performing the essential functions of this position.
• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

• Associate's degree or comparable combination of relevant education and experience

Work Experience

• Minimum of three (3) years or more years of accounts payable/receivables, budgeting, accounting, or purchasing experience required
• Finalists must possess excellent proofreading skills and have aptitude for detailed work. A skills assessment may be required.

Skills

• Proficient computer skills-Windows computing environment, Word, Excel and general keyboarding ability and willingness to learn College Wide Information System
• Ability to respond courteously and appropriately to telephone and personal inquiries
• Accurate use of ten key calculator

Physical Demands

• Ability to lift and move up to 25 pounds
• Ability to sit for extended periods of time

Mental Demands

• Willing and able to work as a member of a team
• Ability to perform daily routines and unexpected duties with minimum supervision
• Must be able to work flexible hours as needed

Working Conditions

• GRCC will comply with any mandated health and safety requirements. Compliance information is available on our policies website.
• Must be available for some evening and weekend hours
• Health Coverage: Six health insurance plan options, including one with no health insurance premiums.
• Time off: Enjoy substantial vacation time.
• Wellness Program: Access resources for physical and mental wellbeing, and an onsite gym membership.
• Continuous Learning: Career development and educational opportunities.
• Retirement Plans: Secure your future with our retirement options, including a state retirement plan.

NEXT STEPS / APPLICATION PROCESS

• Individuals with diverse backgrounds are encouraged to apply. Grand Rapids Community College is an equal opportunity employer. Visa sponsorship is not available.

NONDISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person. It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age, race, color, religion, marital status, sex/gender, pregnancy, sexual orientation, gender identity, gender expression, height, weight, national origin, disability, political affiliation, familial status, veteran status or genetics in all programs, activities, services, employment and advancement including admissions to, access to, treatment

in, or compensation in employment as required by state and federal law. GRCC is committed to reviewing all aspects of GRCC programs, activities, services and employment, including recruitment, selection, retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics. The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation. Further

information may be obtained from the EEO Office or the Office of General Counsel, 143

Bostwick Avenue NE, Grand Rapids, MI 49503-3295.