Associate Director of Facilities Management

Grand Rapids Community College; United States; On-site; USD 70,000 - 76,000; Full time

Benefits offered by this job

Health Coverage

Time off

Wellness Program

Continuous Learning

Retirement Plans

Job summary

Grand Rapids Community College seeks a seasoned Facilities Management leader to oversee the maintenance and operation of campus buildings and utilities. You will supervise trades, manage the FMX work order system, and coordinate large-scale projects with contractors, engineers, and campus stakeholders.

Responsibilities include budgeting, safety compliance, and ensuring a safe, operational campus environment.

Qualifications

• Bachelor's degree in facilities management, construction management, engineering, or related field.
• Extensive experience in facilities management, skilled trades, building systems, utilities, construction, or operations.
• APPA CEFP certification preferred; candidates may be expected to obtain it within an agreed period.
• Over 5 years of progressively responsible experience leading people, projects, or operations.

Responsibilities

• Oversees all aspects of physical plant operations including electrical, HVAC, plumbing, and safety systems.
• Manages campus work order system (FMX) and coordinates with contractors and vendors.
• Leads budgeting, planning, and scheduling of maintenance, renovations, and project work.
• Ensures OSHA/MIOSHA compliance, life safety, ADA compliance, and college policies.
• Provides leadership to skilled trades and coordinates with external partners.
• Acts as primary after-hours on-call administrator for facilities management.

Skills

Leadership & Management

Project Management

Analytical Skills

Problem Solving & Critical Thinking

Customer Service Skills

Education

Bachelor's degree in Facilities Management / Construction Management / Engineering

Equivalent combination of education and progressively responsible experience

APPA CEFP certification (preferred)

Tools

CAD

BIM

CMMS (FMX)

GIS

MS Office & Project Scheduling tools

Job description

Oversees directs plans and organizes maintenance and repair of college buildings and operations including electrical and mechanical systems involving air conditioning heating and ventilation and associated utilities as well as maintenance and operation of building utility systems involving domestic and chilled water electricity gas storm steam network and sanitary sewage Provides overall and independent supervision management and evaluation of campus wide projects involving construction managersarchitects contractors and subcontractors Oversees assigns and manages the college CMMS work order system; maintains CAD and BIM archives; submits APPA Key Performance Indicators; utilizes GIS data coordination and accesses college business system portal currently PeopleSoft to further department projects Plans organizes coordinates and supervises the work of maintenance personnelCollaborates with Purchasing to develop bid documents and related documents evaluate submittals and assist in award recommendations Ensures responsive timely and thorough responses to the needs of the College community Encourages and supports staff in taking responsibility for their areas improving their professional standing the departments customer service and project success Position is responsible for the oversight and upkeep of the physical plant to ensure that buildings and infrastructure are properly maintained to provide a safe environment conducive to academic learning By being proactive in addressing building deficiencies departments programs and classes are able to operate unimpeded Requisition ID 1217 Position Number 00001046 Employee Group Professional Management and Administration Schedule 40 hours52 weeks Compensation 73161 Benefits Full time Reports to Director of Facilities

ESSENTIAL FUNCTIONS

• Responsible for all aspects of the physical plant trades encompassing; electrical; carpentry; plumbing; heating ventilation and cooling; painting; utility maintenance; elevators; fire alarms; fire protection; steam traps; and other systems
• Responsible for the campus work order system FMX
• Responsible for trade personnel management including training evaluation planning and scheduling
• Responsible for budgetary constraints and controlling costs related to day to day maintenance work projects renovations overtime hours compensatory hours etc
• Responsible for safety and security of personnel and assets
• Responsible for compliance with all OSHA MIOSHA state and city code adherence life safety issues and college policies and procedures
• Responsible for ADA compliance
• Provide independent management and supervision to college facility bondcapital outlay projects new construction renovations and internal facility projects ranging from 1000 to exceeding 1000000 particularly those with major infrastructure improvements with trades staff involvement and input
• Provides leadership supervision and technical coordination to skilled trades
• Serves as the primary after hours on call administrator for Facilities Management responding to and coordinating the colleges response to emergent facilities and infrastructure issues including vandalism utility interruptions flooding fires fire alarm activations and other conditions affecting the safety security or continuity of college operations
• Assesses situations mobilizes appropriate personnel and emergency resources coordinates with GRCC Police and external agencies as necessary and ensures timely communication mitigation and follow up
• Demonstrated ability to assess and respond effectively to facilities emergencies make sound decisions under pressure and coordinate personnel and resources during unplanned events
• Remote or on campus work may be required during nights weekends holidays and other times outside normal scheduled work hours
• Regular attendance during normal scheduled work hours is required Being present is essential for serving customers and performing the essential functions of this position
• Performs other related duties as assigned

JOB SPECIFICATIONS

Educational Credentials

Bachelors degree in Facilities Management Construction Management Engineering or a related field or an equivalent combination of education skilled trades training certifications and progressively responsible facilities experience

Extensive experience in one or more skilled trades building systems utilities construction or facilities operations may be considered in lieu of a bachelors degree when combined with demonstrated leadership and management experience

Extensive experience in one or more skilled trades building systems utilities construction or facilities operations may be considered in lieu of a bachelors degree when combined with demonstrated leadership and management experience

Certification in a recognized skilled trade journeyman or master level trade credential facilities management certification or other relevant professional certification is preferred

Certification in a recognized skilled trade journeyman or master level trade credential facilities management certification or other relevant professional certification is preferred

APPA CEFP certification preferred; candidates without the certification may be expected to obtain it within an agreed upon period

APPA CEFP certification preferred; candidates without the certification may be expected to obtain it within an agreed upon period

Work Experience

Over 5 years of progressively responsible experience in facilities management skilled trades construction building operations or a related field with demonstrated experience leading people projects or operations

Demonstrated ability to apply extensive practical knowledge of building systems skilled trades maintenance practices construction andor facilities operations to the management of a complex physical plantExperience supervising coordinating mentoring or directing skilled trades personnel contractors vendors or project teamsExperience planning and prioritizing maintenance activities responding to building and infrastructure issues and coordinating resources to complete work safely efficiently and effectivelyExperience managing large scale infrastructure Building Automation Systems BAS or smart sensor networks across complex facilitiesDemonstrated ability to quickly adapt to and master specialized management softwaresuch as Microsoft Office CMMS GIS or project scheduling toolswithin 612 months of hireExperience in the preparation of or directly contributing to bid documents RFPs RFQs and complex technical reportsExperience with CAD andor BIM preferred

Skills

Leadership and ManagementSoft SkillsCustomer Service SkillsProject ManagementAnalytical SkillsProblem Solving and Critical ThinkingPhysical Demands Sitting perform desk based computer tasksMust be willing to travel to various work sites off campus and other locations as neededStandwalk twistbendstoopsquat climb use a ladder scaffolds or otherKneelcrawl reachwork above shoulders grasp forcefully writing by hand sortfile paperwork or parts liftcarrypushpull objects that weigh up to 40 poundsMust be willing to work various shifts flexible hours and holidays as requiredMental Demands Ability to plan aheadCommunicate effectively and efficientlyComfortable in a highly fluid work environmentAbility to manage multiple tasks simultaneouslyCapacity to organize prioritize and perform under pressure in both public and internal capacities to maximize efficiency based on available resourcesManage high level stress environments

Physical Demands

Sitting perform desk based computer tasksMust be willing to travel to various work sites off campus and other locations as neededStandwalk twistbendstoopsquat climb use a ladder scaffolds or otherKneelcrawl reachwork above shoulders grasp forcefully writing by hand sortfile paperwork or parts liftcarrypushpull objects that weigh up to 40 poundsMust be willing to work various shifts flexible hours and holidays as required

Mental Demands

Ability to plan aheadCommunicate effectively and efficientlyComfortable in a highly fluid work environmentAbility to manage multiple tasks simultaneouslyCapacity to organize prioritize and perform under pressure in both public and internal capacities to maximize efficiency based on available resourcesManage high level stress environments

Work Conditions

GRCC will comply with any mandated health and safety requirements Compliance information is available on our policies websiteWork in an office environment 50 of the timeWork indoors and outdoorsWork with or without heat and air conditioningOccasional early morning starts staying late andor alternate off shift working hours will be requiredMust be able to walk frequently throughout campus buildings while executing and overseeing multiple projectsMust be able to travel to and traverse campuss to accomplish projects meetings and oversight of physical plant

BENEFITS

• Health Coverage Six health insurance plan options including one with no health insurance premiums
• Time off Enjoy substantial vacation time
• Wellness Program Access resources for physical and mental wellbeing and an onsite gym membership
• Continuous Learning Career development and educational opportunities
• Retirement Plans Secure your future with our retirement options including the state retirement plan or a 401A with a 12 employer contribution

NON DISCRIMINATION STATEMENT

Grand Rapids Community College creates an inclusive learning and working environment that recognizes the value and dignity of each person It is the policy and practice of GRCC to provide equal educational and employment opportunities regardless of age race color religion marital status sexgender pregnancy sexual orientation gender identity gender expression height weight national origin disability political affiliation familial status veteran status or genetics in all programs activities services employment and advancement including admissions to access to treatment in or compensation in employment as required by state and federal law GRCC is committed to reviewing all aspects of GRCC programs activities services and employment including recruitment selection retention and promotion to identify and eliminate barriers in order to prevent discrimination on the basis of the listed protected characteristics The college will not tolerate any form of retaliation against any person for bringing charges of discrimination or participating in an investigation Further information may be obtained from the EEO Office or the Office of General Counsel 143 Bostwick Avenue NE Grand Rapids MI 49503 3295