Support Coordinator - Spine Center Cl - Full Time 8 Hour Days (Non-Exempt)(Union)

University of Southern California; Glendale (CA); On-site; USD 29,000 - 49,000; Full time

Job summary

The University of Southern California Spine Center is seeking a Support Coordinator to ensure smooth outpatient flow, optimal patient satisfaction, and efficient clinic operation. You will coordinate multiple appointments across multi-specialty services and handle referrals, verification of benefits, and documentation.

This role requires strong communication, familiarity with Cerner/PBAR, and the ability to work with various physicians.

Qualifications

• Req High School or equivalent.
• Req Ability to communicate effectively in English both verbally and in writing.

Responsibilities

• Answers telephones and greets patients, handling patient inquiries professionally.
• Verify insurance benefits and prepare charts for clinic visits.
• Coordinate referrals and obtain authorizations for diagnostic testing as ordered by Spine Center providers.
• Enter patient demographics and visit data into Cerner/PBAR systems with accuracy.
• Assist in scheduling and notifying patients of upcoming appointments; coordinate clinic flow and coordination with multiple specialties.

Skills

Communication

English proficiency

Medical terminology

Education

High School or equivalent

Bachelor’s degree preferred

Tools

Cerner

PBAR

IDX

KeckCare

Job description

Support Coordinator - Spine Center Cl - Full Time 8 Hour Days (Non-Exempt)(Union)

As a part of the Ambulatory clinic, provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Excellent interpersonal and communication skills to coordinate multiple appointments with many multi-specialty clinical services. Participate in a variety of duties associated with daily clinic preparation process, from customer service, message distribution, procedure scheduling, encounter registration, and referrals management.

Assist with all aspects of patient care. Answers patient phone calls, verify insurance benefits, prepare charts for clinic and prepare charge tickets for clinic visits. Coordinates organization and standardization of Spine Center forms and ensures proper approval. Manages document flow in the office, including sorting and distribution of faxes and indexing, batching and sorting of documents to be sent to central medical records. Triage patient calls to licensed personnel when medical judgment or advice warranted. Cross cover front reception: arrival of patients, collection and posting of over-counter monies, batch closure. Coordinate clinic schedules, patient appointments and follow up. Obtain authorization and coordinate diagnostic testing for patients as ordered by Spine Center provider. Must be comfortable with computers and medical terminology. Must work with any and every physician in the Spine Center. Other duties as assigned.

• 1. Answers telephones and greets patients.
• 2. Adheres to protect patient confidentiality.
• 3. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.
• 4. Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed.
• 5. Releases patient information to requesting partied following established confidentiality procedures. Answers patient inquiries for laboratory results.
• 6. Understands the procedures for scheduling patients, and gives proper patient instructions.
• 7. Notifies patient of upcoming appointments in a timely manner.
• 8. Arranges patient clinic appointments as requested by the physician.
• 9. Communicates all changes with patient and case information to all involved personnel.
• 10. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR).
• 11. Works with various hospital personnel to resolve issues and accommodate patient.
• 12. Preps charts for clinic, selection committee, and tumor board (if applicable).
• 13. Assists in clinic with clerical and scheduling needs.
• 14. Assist in translation as needed (if applicable).
• 15. Batches and inputs patient information into the computer and retrieves patient demographic data.
• 16. Scans records into patient's electronic chart (KeckCare)
• 17. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
• 18. Ability to work independently and in a team setting to accomplish duties in a timely manner.
• 19. Delivers and picks up mail as assigned.
• 20. Performs other duties as assigned.

Required Qualifications:

• Req High School or equivalent
• Req Ability to communicate effectively in English both verbally and in writing.

Preferred Qualifications:

• Pref Degree in a related field
• Pref 1 year Experience in acute care or ambulatory care setting. *Entry level accepted.
• Pref Knowledge of medical terminology preferred.
• Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software is preferred.

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

As a part of the Ambulatory clinic, provide smooth outpatient flow resulting in optimum patient satisfaction and clinic operation. Excellent interpersonal and communication skills to coordinate multiple appointments with many multi-specialty clinical services. Participate in a variety of duties associated with daily clinic preparation process, from customer service, message distribution, procedure scheduling, encounter registration, and referrals management.

Assist with all aspects of patient care. Answers patient phone calls, verify insurance benefits, prepare charts for clinic and prepare charge tickets for clinic visits. Coordinates organization and standardization of Spine Center forms and ensures proper approval. Manages document flow in the office, including sorting and distribution of faxes and indexing, batching and sorting of documents to be sent to central medical records. Triage patient calls to licensed personnel when medical judgment or advice warranted. Cross cover front reception: arrival of patients, collection and posting of over-counter monies, batch closure. Coordinate clinic schedules, patient appointments and follow up. Obtain authorization and coordinate diagnostic testing for patients as ordered by Spine Center provider. Must be comfortable with computers and medical terminology. Must work with any and every physician in the Spine Center. Other duties as assigned.

Essential Duties

• 1. Answers telephones and greets patients.
• 2. Adheres to protect patient confidentiality.
• 3. Process new referrals in a timely manner; this includes obtaining required outside medical records, entering demographic information into computer system and PBAR, provides medical records to physician / multidisciplinary team for review, provides insurance information to financial counselor for patient to be financially cleared, and schedule patient in clinic.
• 4. Schedules patient's evaluation in a timely manner while accommodating patient's needs. This includes but no limited to: laboratories, diagnostic testing and consultations as needed.
• 5. Releases patient information to requesting partied following established confidentiality procedures. Answers patient inquiries for laboratory results.
• 6. Understands the procedures for scheduling patients, and gives proper patient instructions.
• 7. Notifies patient of upcoming appointments in a timely manner.
• 8. Arranges patient clinic appointments as requested by the physician.
• 9. Communicates all changes with patient and case information to all involved personnel.
• 10. Demonstrates accuracy and thoroughness in entering information into computer systems (Cerner, PBAR).
• 11. Works with various hospital personnel to resolve issues and accommodate patient.
• 12. Preps charts for clinic, selection committee, and tumor board (if applicable).
• 13. Assists in clinic with clerical and scheduling needs.
• 14. Assist in translation as needed (if applicable).
• 15. Batches and inputs patient information into the computer and retrieves patient demographic data.
• 16. Scans records into patient's electronic chart (KeckCare)
• 17. Demonstrates flexibility in covering other staff members for sick time, vacation, or leave of absence.
• 18. Ability to work independently and in a team setting to accomplish duties in a timely manner.
• 19. Delivers and picks up mail as assigned.
• 20. Performs other duties as assigned.

Required Qualifications:

• Req High School or equivalent

• Req Ability to communicate effectively in English both verbally and in writing.

Preferred Qualifications:

• Pref Degree in a related field

• Pref 1 year Experience in acute care or ambulatory care setting. *Entry level accepted.
• Pref Knowledge of medical terminology preferred.
• Pref Familiarity with word processing, IDX, Cerner, PBAR and scheduling software is preferred.

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $21.00 - $35.36. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Job ID REQ20174491

Posted Date 10/16/2026