Supply Specialist

UPMC; Cumberland (MD); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Award-winning workplace

Tuition reimbursement

Competitive pay

Growth opportunities

Job summary

UPMC is seeking a full-time Supply Specialist to support UPMC Western Maryland. The role operates 6:30 am–3:00 pm, Monday–Friday with rotating weekends, handling receipt, storage, and fulfillment of supplies within the Materials Management Department.

You will enter receipts in Peoplesoft, coordinate with Pharmacy for regulated items, and maintain par stock while ensuring safety and compliance with hospital procedures. Driver's license is required, and prior supply experience is preferred.

Qualifications

• High School Diploma or equivalent.
• 1 year of related work experience.
• Ability to understand and execute verbal instructions.
• Ability to safely and properly operate pallet jacks, hand trucks and other material handling equipment.

Responsibilities

• Attend annual Hospital and departmental fire/safety and infection control training and maintain current knowledge of safety procedures within the Hospital and department.
• Accurately enter information of receipts of goods into Peoplesoft system as needed.
• Communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.
• Fill supply requests and deliver those supplies to the requisitioning department. Ensure the recipient signs for delivered materials and return signed delivery sheets for filing as required.
• Maintain cleanliness and orderliness of assigned work area and maintain supply areas according to regulatory standards.
• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available. The items can contain FDA legend medication under the supervision of the Director of Pharmacy. Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.
• Coordinate items for shipment by packaging, marking and preparing bills of loading and/or other documents as required. Prepare items for return shipment coordinating between the user department and the Southside DC.
• Accurately check par stock areas for expired products. Properly dispose of expired products and replenish inventory appropriately. Rotate inventory in par stock locations to minimize exposure to expired products.
• Follow mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.
• Unload equipment, inspect verifies, accept or reject supplies and materials from delivery trucks and stage in appropriate area for processing.
• Store and stack items in the prescribed location within Materials Management Department.
• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.

Skills

Verbal instruction comprehension

Material handling equipment operation

Basic communication with hospital team

Education

High School Diploma or equivalent

Job description

At UPMC, we’re all here for the same reason — to make Life Changing Medicine happen. Join our team and you will play a unique and important role in our mission to change healthcare for the better.

Why Join UPMC?

We don’t just take care of patients — we take care of our team, too. And we have the data to prove it. In addition to the benefits you’d expect from an industry leader you can expect:

• AWARD-WINNING WORKPLACE: Ranked #1 for Best Places to Work for Women & Diverse Managers by Diversity MBA
• A recent study showed that UPMC benefits are 20% higher in value than other healthcare providers in our market.
• Competitive pay
• Tuition reimbursement
• Opportunities to grow in your career at UPMC

UPMC is looking for a full-time Supply Specialist to support UPMC Western Maryland.

This position works daylight, Monday-Friday, 6:30 am - 3:00 pm, with rotating weekends (1 every 6-8 weeks).

Purpose:

Receives and stores supplies, monitors inventory, identifies and removes expired items, and fulfills supply requests.

Responsibilities:

• Attend annual Hospital and departmental fire/safety and infection control training and maintain current knowledge of safety procedures within the Hospital and department.
• Accurately enter information of receipts of goods into Peoplesoft system as needed.
• Communicate with hospital contacts both on the telephone and in person, and effectively communicate with all age groups, populations, and individuals within the hospital.
• Fill supply requests and deliver those supplies to the requisitioning department. Ensure the recipient signs for delivered materials and supplies and return signed delivery sheets for filing as required.
• Maintain cleanliness and orderliness of assigned work area and maintain supply areas according to regulatory standards.
• Coordinate ordering and placement of regulated items that have been identified by the Pharmacy to be readily available. The items can contain FDA legend medication under the supervision of the Director of Pharmacy. Will be granted access to secure Pharmacy locations and will be supervised while in these locations by Hospital Pharmacy Staff.
• Coordinate items for shipment by packaging, marking and preparing bills of loading and/or other documents as required. Prepare items for return shipment coordinating between the user department and the Southside DC.
• Accurately check par stock areas for expired products. Properly dispose of expired products and replenish inventory appropriately. Rotate inventory in par stock locations to minimize exposure to expired products.
• Follow mandatory reporting procedures for any incident or serious event that did affect or potentially could affect the clinical care of any patient.
• Unload equipment, inspect verifies, accept or reject supplies and materials from delivery trucks and stage in appropriate area for processing.
• Store and stack items in the prescribed location within Materials Management Department.
• Receive incoming materials, supplies and equipment; compare information on packing slip to verify accuracy noting any corrections; record discrepancies or damages in shipment and notify supervisor.
• High School Diploma or equivalent
• 1 year of related work experience.
• Ability to understand and execute verbal instructions.
• Ability to safely and properly operate pallet jacks, hand trucks and other material handling equipment.

Licensure, Certifications, and Clearances:

• Driver's License required

UPMC is an Equal Opportunity Employer/Disability/Veteran