Supply Management Supervisor

Oregon Health & Science University; Portland (OR); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Healthcare for full-time employees and

Term life insurance $50K

Pension plans

Paid time off

Extended illness bank

Holidays

Transit discounts

Employee Assistance Program

Childcare discounts

Tuition reimbursement

Employee discounts

Job summary

Oregon Health & Science University seeks a Supply Chain Supervisor to lead the Supply Management team within SC&L, ensuring critical medical supplies and PeriOp inventories are properly managed. You will direct budgets, oversee daily tasks, and coordinate with warehouses and distributors to support patient care.

The role emphasizes leadership, process improvement, and compliance with shipping regulations, with a focus on cost containment and customer service excellence.

Qualifications

• Two years of Supply Chain supervision or management experience; or an equivalent combination of training, education, and experience.
• Dangerous Goods/Hazmat Certification is required.
• Forklift Certification is required.
• Valid Driver's license is required.
• Excellent analytical, problem-solving and customer service skills.
• Proficient in Microsoft Office; strong communication and time-management abilities.
• Ability to work within an established budget and assist in budgeting.

Responsibilities

• Lead a cohesive team aligned with the Supply Chain and Logistics Vision, Mission, Values and Values Proposition.
• Plans, prioritizes, assigns, and reviews employees' work and schedules.
• Monitors budgets, requisitions, and cost-saving opportunities; manages invoices.
• Oversee daily operations to ensure timely availability of supplies for patient care.
• Identify and implement process improvements and industry best practices.
• Recruitment and onboarding of new staff; supervise cross-functional coordination.

Skills

Analytical skills

Customer service

Communication

Microsoft Office

Time management

Budget management

Problem solving

Team leadership

Education

2-4 year degree in Supply Chain Management

Hazmat Certification

Forklift Certification

Valid Driver's license

Tools

Kronos

Oracle

ERP systems

Job description

Department Overview

The Supply Management division within Supply Chain & Logistics (SC&L) plays a central role in supporting OHSU's mission by ensuring essential medical supplies are available where and when they are needed. The team oversees Materials Management for Perioperative (PeriOp) services and Multi-Specialty Procedure Units (MSPU), working closely with OHSU's distributors and Warehouse operations to maintain reliable supply availability for patient care.

Department Overview

The Supply Management division within Supply Chain & Logistics (SC&L) plays a central role in supporting OHSU's mission by ensuring essential medical supplies are available where and when they are needed. The team oversees Materials Management for Perioperative (PeriOp) services and Multi-Specialty Procedure Units (MSPU), working closely with OHSU's distributors and Warehouse operations to maintain reliable supply availability for patient care. As the system's distribution hub, the Warehouse receives, stores, and delivers medical and linen supplies efficiently across the Level One Trauma Center, inpatient units, clinics, and procedure areas. Within PeriOp and Inventory Management, the division manages supply inventories for South OR, the Center for Health & Healing OR, Doernbecher OR, and all MSPU locations. Materials Management includes staff responsible for daily operational functions in these areas, including Property Specialists, Administrative Coordinators, and Program Technicians.

Function/Duties of Position

Leadership & Administrative

• Building and maintaining a cohesive team that includes the enculturation of the Supply Chain and Logistics Vision, Mission, Values, and Values Proposition.
• Plans, prioritizes, assigns, and reviews employees' work and schedules.
• Evaluates employee performance and completes performance appraisals.
• Evaluates and recommends discipline in accordance with the union contract.
• Compiles success rates within the departments.
• Monitors Oracle requisition for supplies for accuracy.
• This position is responsible for ensuring proper account numbers are applied, staying within the established budget, and adequately timing requests to prevent departments from running out of critical supplies.
• Performs monthly reviews of invoices for timely and accurate billing.
• Monitors invoice holds and facilitates correction for payment.
• Assists leadership with budgeting decisions and daily maintenance.
• Monitors and suggest cost-saving measures.
• Monitors HIPAA violations, suspicious mail, and corrects misuse or abuse of department services.
• Reviews documents and manuals for various compliance requirements.
• This position is also responsible for recruitment, which includes interviewing, hiring, and providing appropriate instruction and initial orientation to new employees.

Coordination

• Provides oversight and directs the work of employees.
• Schedules, assigns, and prioritizes workload tasks in a "cross/shared resource" environment to ensure that daily services provided to the OHSU community are completed in a timely and accurate manner.
• Monitors freight as required. Analyzes data and uses judgment to make independent decisions regarding employee coordination.

Customer Service

• Identifies, Investigates, and resolves customer service issues as needed.
• Ensuring all customer needs are met with a friendly and knowledgeable demeanor.
• Research and identify methods to improve and refine services provided to the OHSU community and external customers.

Process Improvement

• Research, identify, communicate, and implement process improvement opportunities that impact the work environment.
• This includes monitoring the industry for new technologies/best practices appropriate for implementation, as well as working with other OHSU and outside mail centers/agencies for maximum efficiency.

Daily Tasks

• Assists staff with daily processes as needed.
• Maintains a safe, clean, organized, well-functioning work area.
• Maintain a safe and effective work environment by identifying work procedures, expediting workflow, and preparing work schedules.
• Other duties as assigned.

Required Qualifications

• High School Diploma or equivalent.
• Two years of Supply Chain supervision or management experience or lead worker experience; or an equivalent combination of training, education, and experience.
• Dangerous Goods/Hazmat Certification.
• Forklift Certification.
• Valid Driver's license.
• Must possess and demonstrate exceptional analytical and problem-solving skills.
• Must be customer service focused with the ability to analyze customer requirements and establish efficient methods of meeting their needs.
• Excellent communication skills, professionalism, follow-through, and strong team skills. Must be proficient with Microsoft Office.
• Must have strong time management skills to meet commitments and timelines.
• Must possess and demonstrate the ability to work within an established budget as well as assist in the development of future budgets.
• Extensive knowledge of USPS, FEDEX, UPS, DOT, CFR, and IATA rules, regulations, and procedures.

Preferred Qualifications

• 2 to 4-year degree specializing in Supply Chain Management.
• Four years of supervision or management experience in a union environment.
• Healthcare experience is a plus.
• Proficient in the use of Kronos, Oracle, and other OHSU systems.
• Computer programming skills, database management, accounting.
• Valid Oregon CDL.
• AHRMM Membership.

Benefits

• Healthcare for full-time employees covered 100% and 88% for dependents.
• $50K of term life insurance provided at no cost to the employee.
• Two separate above market pension plans to choose from.
• Paid time off - 208 hours per year, prorated for part-time.
• Extended illness bank - 64 hours per year, prorated for part-time.
• 9 paid holidays per year.
• Substantial Tri-Met and C-Tran discounts.
• Employee Assistance Program.
• Childcare service discounts.
• Tuition reimbursement.
• Employee discounts to local and major businesses.

Why apply to OHSU?

We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington.

All are welcome.

OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply.

To request reasonable accommodation, contact [e-mail]