Supply Inventory Specialist Surgical Services

Veracity Software Inc; City of White Plains (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Clerical/Administrative Support professional to manage inventory levels in the Surgical Services Department. This role involves conducting inventory counts, coordinating with various departments, and ensuring that supplies are always available. The ideal candidate will possess strong communication skills, attention to detail, and the ability to work under pressure. Join a dynamic team and contribute to maintaining high standards of care in a fast-paced environment. If you're passionate about healthcare and thrive in a collaborative setting, this opportunity is perfect for you.

Benefits

Sign On Bonus

Health Insurance

Retirement Plan

Qualifications

• 2-4 years of healthcare experience preferred.
• Previous Materials Management experience preferred.

Responsibilities

• Conduct inventory counts and maintain supply levels in Surgical Services.
• Coordinate with Purchasing Department for order confirmations.
• Ensure product availability for Operating Room and other departments.

Skills

Inventory Management

Communication Skills

Attention to Detail

Problem-Solving

Education

High School Diploma

Associates Degree

Bachelors Degree

Tools

Microsoft Word

Microsoft Excel

Meditech

Job description

White Plains, NY

Full Time

Mon-Fri, 6:30am-2:30pm

Clerical / Administrative Support

Surgical SVS - Materials Management

Day

Sign On Bonus: $2,500

Orders and maintains par levels for inventory in the Surgical Services Department.

Essential Functions and Responsibilities include:

• Understand and adhere to the WPH Performance Standards, Policies, and Behaviors.
• Conduct inventory counts, order, and restock items daily.
• Maintain inventory levels based on current usage and par levels set by the Surgical Services Materials & Business Manager (SSMBM).
• Work closely with the SSMBM and Nursing to ensure adequate supply levels are always available.
• Review procedure schedules in Operating Room, Cardiac Cath Lab, and Endoscopy departments daily to ensure product availability.
• Place requisitions for supply orders through Meditech.
• Restock shelves on a first-in, first-out basis, keeping products neat, organized, and accessible.
• Coordinate with Purchasing Department to confirm orders and product availability.
• Proactively check for product backorders, communicate, and provide updates to the SSMBM and Nursing.
• Serve as Service Line Liaison, working with Operating Room Service Line Leaders on updates, concerns, and backorders.
• Assist in the annual inventory count for Surgical Services.
• Accept and document shipments of human donated tissue per hospital, state, and accreditation standards.
• Maintain a clean and safe environment for staff and patients.
• Attend mandatory staff meetings and in-services as required.
• Complete annual competency requirements and document appropriately.
• Adhere to all hospital policies including dress code, conduct, customer service, attendance, and health requirements.
• Perform other related duties as assigned.

Education & Experience Requirements

• High School Diploma required.
• Associates or Bachelors Degree preferred.
• 2-4 years healthcare experience preferred.
• Previous Materials Management experience preferred.
• Proficiency in Microsoft Word & Excel required.
• Knowledge of Meditech system preferred.

Core Competencies

• Teamwork & Adaptability
• Professional Role Model
• Assessment Skills
• Excellent Communication Skills
• Attention to Detail
• Planning & Organizing
• Problem-Solving, Judgment, and Decision-Making Skills
• Stress Tolerance

Physical/Mental Demands & Work Environment

• May be exposed to chemicals; SDS available online and at the switchboard.
• Must lift, push, pull up to 50 pounds; stand, sit, bend, and walk for extended periods.
• Ability to organize, prioritize, and multitask.
• Work under pressure and handle interruptions while meeting deadlines.

Primary Population Served

Check applicable boxes:

• Neonatal (birth - 28 days)
• Patients with communication needs
• Infant (29 days - <1 year)
• Patients with developmental delays
• Pediatric (1-12 years)
• Patients at end of life
• Adolescent (13-17 years)
• Patients under isolation precautions
• Adult (18-64 years)
• Patients with cultural needs
• Geriatric (>65 years)

All populations and non-patient care populations, including bariatric patients with weight-related comorbidities.