Supply Chain Specialist / Senior Specialist

Plains VC; Oklahoma City (OK); On-site; USD 65,000 - 95,000; Full time

Job summary

Plains VC is seeking a Supply Chain Specialist at our Oklahoma City GMP site. You will manage day-to-day cGMP supply chain operations including material receipt, quarantine, staging, issuance, and cold chain shipping with a strict GDP mindset.

The role requires 3–7+ years in a regulated environment, attention to detail, and readiness for ERP integration. You will ensure audit readiness and contribute to clean data, accurate logs, and compliant processes across the supply chain.

Qualifications

• High school diploma required; Associate or Bachelor's degree preferred.
• 3–7+ years in a regulated environment (cGMP, pharma, medical device) required.
• Demonstrated GDP understanding; legible handwriting and strict record keeping.
• Experience with audits, inventory control, and cold chain shipping.

Responsibilities

• GDP & Audit Readiness: Execute precise documentation for receiving, transfers, issuance, and outbound shipping with audit-ready logs.
• Receiving, Segregation & Inventory Control: GMP receiving, quarantine/release segregation, cycle counts, expiry tracking.
• Picking, Staging & Batch Support: Accurately pick, stage, issue, and return materials for GMP manufacturing runs per SOPs.
• Cold Chain & Outbound Shipping: Prepare, package, and document temperature-sensitive shipments per IATA and CFR 49.
• Non-Conformance & Facility Care: Report discrepancies; maintain clean, compliant work zones.

Skills

GDP Mindset

Detail Orientation

Cross Functional Partnership

Record Integrity

ERP Readiness

Education

High school diploma required

Associate or Bachelor's degree preferred

Tools

Infor

SAP

NetSuite

Job description

Description

Supply Chain Specialist / Senior Specialist

Location: Oklahoma City, OK (GMP Site) | Department: Supply Chain | Type: Full-Time | Level: Dependent on Experience

ABOUT THE ROLE

The Supply Chain Specialist manages day to day cGMP supply chain operations, including material receipt, quarantine/release segregation, staging, issuance, and cold chain/ambient shipping. Because we operate in a highly regulated pharmaceutical CDMO environment, this position requires strict adherence to Good Documentation Practices (GDP) and pristine record keeping. Success in this role requires a compliance first mindset, extreme precision, high personal ownership, and customer service orientation to both internal and external customers.

KEY RESPONSIBILITIES

• Good Documentation Practices (GDP) & Audit Readiness: Execute precise, contemporaneous documentation for receiving, material transfers, issuance, and outbound shipping with zero tolerance for record keeping shortcuts. Maintain audit ready paper and electronic logs.
• Receiving, Segregation & Inventory Control: Perform GMP receiving, quarantine/release/rejected material segregation, cycle counts, and expiry tracking. Actively support clean dataset preparation and master data hygiene to enable future ERP deployment.
• Picking, Staging & Batch Support: Accurately pick, stage, issue, and return materials and consumables for GMP and non GMP manufacturing runs according to strict SOPs.
• Cold Chain & Outbound Shipping: Prepare, package, and document temperature sensitive domestic/international shipments (15 to 25°, 2°C to 8°C, -20°C, -80°C, -196°C), maintaining strict chain of custody and temperature logs and labeled appropriately according to IATA and CFR 49 regulations.
• Non-Conformance & Facility Care: Promptly report material discrepancies or documentation errors in partnership with Leadership and Quality Assurance. Maintain clean, compliant, and safe supply chain work zones.

QUALIFICATIONS & REQUIREMENTS

• Education: High school diploma required; Associate or Bachelor's degree preferred.
• Experience & Title Level: Minimum 3 to 7+ years of experience required, with title (Specialist or Senior Specialist) determined by experience level and demonstrated proficiency. Prior experience in a regulated environment (cGMP, Pharma, Medical Device, or Dietary Supplements) is required.
• Compliance & GDP Mindset: Demonstrated understanding of cGMP and Good Documentation Practices (GDP). Must view physical/electronic record keeping as equal in importance to physical material movement. Must have legible handwriting.
• Data & Systems Discipline: High detail orientation with logs, lot numbers, and spreadsheets. Readiness for future ERP integration (e.g., Infor, SAP, NetSuite).
• Logistics & Cold Chain: Experience handling temperature controlled materials and preparing regulated cold chain shipments. Certification in Dangerous Goods Shipping per IATA and 49 CFR Parts 100-185 a plus.
• Physical Requirements: Ability to lift up to 50 lbs, operate material handling equipment safely, and work in ambient and cold storage environments.

CORE COMPETENCIES

• World Class Service & Cross Functional Partnership: Views Supply Chain as a premier service provider to every internal functional group and an advocate for external clients. Collaborates seamlessly as a team player, ensuring accurate material tracking and precise usage reporting so client invoicing is prompt, transparent, and error free.
• CDMO Ownership Mentality: Takes full accountability for assigned tasks in a fast-paced contract manufacturing environment. Recognizes that every log entry, material transfer, and batch kit directly impacts client timelines, product quality, and regulatory compliance.
• Precision & Record Integrity: If it wasn't documented, it didn't happen. Unwavering focus on accuracy across part numbers, lot numbers, quantities, dates, and sign offs.
• Process Discipline: Ability to transition smoothly from high velocity standard operations to the deliberate, methodical, and compliant pace required by pharma/GMP manufacturing.