Supply Chain Coordinator

Legacy Bakehouse; Waukesha (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401(k) with company contribution

Paid time off and holidays

Job summary

Legacy Bakehouse is seeking a hands-on Supply Chain Coordinator to own the day-to-day supply program for a key national customer. You will manage scheduling, ordering, receiving, and shipping, ensuring accurate ERP and customer-system transactions and close collaboration with Planning, Operations, Warehouse, Quality, and Finance.

You will drive inventory accuracy, perform purchasing support across programs, and help with general buying needs while ensuring timely communication and problem

Qualifications

• 2–4 years of experience in purchasing, production scheduling, inventory control, order management, or logistics
• Hands-on ERP experience required — SAP and/or NetSuite a strong plus
• Strong Excel skills, including lookups and pivot tables, for reconciliations and reporting
• Attention to detail — numbers must tie out
• Clear, professional communication with customers and internal teams
• High school diploma or equivalent; associate or bachelor's degree in Supply Chain, Business, or related field preferred

Responsibilities

• Serve as the primary day-to-day contact for the customer's planning, purchasing, and logistics teams
• Review customer orders and forecasts and translate them into material and production requirements
• Place, change, and follow up on purchase orders for ingredients, packaging, and other materials tied to the program
• Coordinate production timing with Planning and Operations to meet customer due dates
• Communicate order confirmations, schedule changes, and potential delays to the customer promptly and clearly
• Schedule and coordinate inbound deliveries for the program, including any customer-supplied materials
• Verify receipts against purchase orders and packing lists; resolve shortages, overages, and damaged goods
• Schedule outbound shipments with the warehouse and carriers and confirm orders ship complete and on time
• Ensure bills of lading, packing lists, and other shipping documents are accurate and complete
• Record every receipt, transfer, production consumption, adjustment, and shipment accurately in our ERP system
• Enter or confirm the same transactions in the customer's system or portal within the required timeframes
• Reconcile inventory and quantities between our system and the customer's system; investigate and resolve every variance
• Track inventory by ownership where applicable (customer-owned vs. Legacy Bakehouse-owned)
• Support cycle counts and physical inventories for program materials and finished goods
• Maintain the records needed to support customer billing, invoicing, and month-end close
• Assist the purchasing team with purchase orders, supplier follow-up, and expediting for other categories
• Help resolve invoice, pricing, and receiving discrepancies with Accounts Payable
• Maintain accurate item, vendor, and pricing data in the ERP system
• Provide coverage for other buyers during absences and peak periods
• Work with Quality on material holds, COAs, and documentation for program materials
• Partner with Finance on reconciliations, accruals, and month-end close
• Report program performance (on-time shipments, inventory accuracy, open variances) to leadership
• Recommend process improvements that reduce errors and manual re-entry between systems

Skills

Excel skills

Clear communication

Highly organized

ERP experience

Education

High school diploma or equivalent; degree preferred

Tools

SAP

NetSuite

Job description

Legacy Bakehouse is looking for a hands-on Supply Chain Coordinator

Are you the person who always knows where every case is, what's on the next truck, and whether the numbers tie out? Legacy Bakehouse is looking for a hands-on Supply Chain Coordinator to own the day-to-day supply program for one of our most important customers.

ABOUT LEGACY BAKEHOUSE

Legacy Bakehouse is a fast-growing food manufacturer producing high-quality baked goods across multiple production facilities. We serve national retail and foodservice customers and we take pride in building supply chain partnerships that support our growth and our commitment to quality. If you want to work somewhere your decisions matter — this is the place.

THE OPPORTUNITY

Legacy Bakehouse supports a key national customer through a dedicated supply program, and we need a detail-driven Supply Chain Coordinator to run it. You'll be the point person for scheduling, ordering, receiving, and shipping for this account, and you'll make sure every inventory and quantity movement is recorded correctly in both our ERP system and the customer's system so the two always match. You'll work closely with Planning, Operations, the warehouse, Quality, and Finance, and as you get established, you'll also help our purchasing team with general buying needs across the business.

WHAT YOU'LL DO

Customer Scheduling & Ordering

• Serve as the primary day-to-day contact for the customer's planning, purchasing, and logistics teams
• Review customer orders and forecasts and translate them into material and production requirements
• Place, change, and follow up on purchase orders for ingredients, packaging, and other materials tied to the program
• Coordinate production timing with Planning and Operations to meet customer due dates
• Communicate order confirmations, schedule changes, and potential delays to the customer promptly and clearly

Receiving & Shipping

• Schedule and coordinate inbound deliveries for the program, including any customer-supplied materials
• Verify receipts against purchase orders and packing lists; resolve shortages, overages, and damaged goods
• Schedule outbound shipments with the warehouse and carriers and confirm orders ship complete and on time
• Ensure bills of lading, packing lists, and other shipping documents are accurate and complete

Inventory & System Accuracy

• Record every receipt, transfer, production consumption, adjustment, and shipment accurately in our ERP system
• Enter or confirm the same transactions in the customer's system or portal within the required timeframes
• Reconcile inventory and quantities between our system and the customer's system; investigate and resolve every variance
• Track inventory by ownership where applicable (customer-owned vs. Legacy Bakehouse-owned)
• Support cycle counts and physical inventories for program materials and finished goods
• Maintain the records needed to support customer billing, invoicing, and month-end close

General Purchasing Support

• Assist the purchasing team with purchase orders, supplier follow-up, and expediting for other categories
• Help resolve invoice, pricing, and receiving discrepancies with Accounts Payable
• Maintain accurate item, vendor, and pricing data in the ERP system
• Provide coverage for other buyers during absences and peak periods

Cross-Functional Collaboration

• Work with Quality on material holds, COAs, and documentation for program materials
• Partner with Finance on reconciliations, accruals, and month-end close
• Report program performance (on-time shipments, inventory accuracy, open variances) to leadership
• Recommend process improvements that reduce errors and manual re-entry between systems

WHAT WE'RE LOOKING FOR

• 2–4 years of experience in purchasing, production scheduling, inventory control, order management, or logistics — food manufacturing or CPG preferred
• Hands-on ERP experience required — SAP and/or NetSuite a strong plus
• Working knowledge of receiving, shipping, and inventory transactions in a manufacturing or warehouse environment
• Exceptional attention to detail — when numbers don't tie out, you find out why
• Strong Excel skills, including lookups and pivot tables, for reconciliations and reporting
• Clear, professional communication with customers and internal teams alike
• Highly organized, able to manage daily deadlines and shifting priorities
• Familiarity with SQF or food safety documentation a plus
• High school diploma or equivalent required; associate or bachelor's degree in Supply Chain, Business, or a related field preferred

DAILY TASKS

• Review new customer orders, forecast updates, and schedule changes
• Place, update, and follow up on purchase orders for program materials
• Coordinate the day's inbound receipts; enter receipts in our ERP and the customer's system
• Coordinate the day's outbound shipments; record shipments in both systems
• Check that all of the day's transactions match between the two systems; correct errors the same day
• Communicate shortages, delays, or discrepancies to the customer and internal teams
• Support general purchasing requests as time allows

WEEKLY TASKS

• Meet with Planning and Operations to review the upcoming production schedule against customer requirements
• Reconcile inventory balances between our ERP and the customer's system; document and resolve variances
• Review open POs and the inbound / outbound schedule for the coming weeks
• Hold a regular check-in with the customer on orders, schedule, and open issues
• Review program materials on hand against requirements; flag shortages and excess
• Follow up with Quality on any holds or documentation issues for program materials

MONTHLY TASKS

• Complete a full inventory reconciliation between systems ahead of month-end close
• Support cycle counts for program materials and finished goods
• Provide Finance with reconciled quantities for billing, accruals, and close
• Report program KPIs — on-time shipments, inventory accuracy, and variances resolved
• Review aged or slow-moving program inventory with the customer
• Update item, vendor, and pricing data as needed

QUARTERLY / ANNUAL TASKS

• Support physical inventory counts and any inventory true-ups with the customer
• Participate in customer business reviews
• Review program procedures and recommend improvements to reduce errors and duplicate entry
• Support the annual SQF audit with program purchasing and receiving documentation
• Provide input on annual forecasts and budget for the program

WHY LEGACY BAKEHOUSE

• Competitive salary based on experience
• Annual performance bonus eligibility
• Health, Dental & Vision Insurance
• 401(k) with company contribution
• Company-paid Life, AD&D & Short-Term Disability
• Paid time off and holidays
• A company that's growing — and takes its people with it

Legacy Bakehouse is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, age, sex, national origin, disability, military service, protected veteran status, genetic information, sexual orientation, gender identity, or any other characteristic protected by federal, state or local law.