Supply Chain Coordinator — Food Manufacturing Growth

Legacy Bakehouse; Waukesha (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health, Dental & Vision Insurance

401(k) with company contribution

Paid time off and holidays

Job summary

Legacy Bakehouse is seeking a hands-on Supply Chain Coordinator to own the day-to-day supply program for a key national customer. You will manage scheduling, ordering, receiving, and shipping, ensuring accurate ERP and customer-system transactions and close collaboration with Planning, Operations, Warehouse, Quality, and Finance.

You will drive inventory accuracy, perform purchasing support across programs, and help with general buying needs while ensuring timely communication and problem

Qualifications

• 2–4 years of experience in purchasing, production scheduling, inventory control, order management, or logistics
• Hands-on ERP experience required — SAP and/or NetSuite a strong plus
• Strong Excel skills, including lookups and pivot tables, for reconciliations and reporting
• Attention to detail — numbers must tie out
• Clear, professional communication with customers and internal teams
• High school diploma or equivalent; associate or bachelor's degree in Supply Chain, Business, or related field preferred

Responsibilities

• Serve as the primary day-to-day contact for the customer's planning, purchasing, and logistics teams
• Review customer orders and forecasts and translate them into material and production requirements
• Place, change, and follow up on purchase orders for ingredients, packaging, and other materials tied to the program
• Coordinate production timing with Planning and Operations to meet customer due dates
• Communicate order confirmations, schedule changes, and potential delays to the customer promptly and clearly
• Schedule and coordinate inbound deliveries for the program, including any customer-supplied materials
• Verify receipts against purchase orders and packing lists; resolve shortages, overages, and damaged goods
• Schedule outbound shipments with the warehouse and carriers and confirm orders ship complete and on time
• Ensure bills of lading, packing lists, and other shipping documents are accurate and complete
• Record every receipt, transfer, production consumption, adjustment, and shipment accurately in our ERP system
• Enter or confirm the same transactions in the customer's system or portal within the required timeframes
• Reconcile inventory and quantities between our system and the customer's system; investigate and resolve every variance
• Track inventory by ownership where applicable (customer-owned vs. Legacy Bakehouse-owned)
• Support cycle counts and physical inventories for program materials and finished goods
• Maintain the records needed to support customer billing, invoicing, and month-end close
• Assist the purchasing team with purchase orders, supplier follow-up, and expediting for other categories
• Help resolve invoice, pricing, and receiving discrepancies with Accounts Payable
• Maintain accurate item, vendor, and pricing data in the ERP system
• Provide coverage for other buyers during absences and peak periods
• Work with Quality on material holds, COAs, and documentation for program materials
• Partner with Finance on reconciliations, accruals, and month-end close
• Report program performance (on-time shipments, inventory accuracy, open variances) to leadership
• Recommend process improvements that reduce errors and manual re-entry between systems

Skills

Excel skills

Clear communication

Highly organized

ERP experience

Education

High school diploma or equivalent; degree preferred

Tools

SAP

NetSuite

Job description

Legacy Bakehouse is seeking a hands-on Supply Chain Coordinator to own the day-to-day supply program for a key national customer. You will manage scheduling, ordering, receiving, and shipping, ensuring accurate ERP and customer-system transactions and close collaboration with Planning, Operations, Warehouse, Quality, and Finance.

You will drive inventory accuracy, perform purchasing support across programs, and help with general buying needs while ensuring timely communication and problem