Supply Chain Coordinator - 1st Shift

The University of Iowa; Iowa City (IA); On-site; USD 52,000 - 68,000; Full time

Job summary

The University of Iowa's UI Health Care – Material Services is hiring a Supply Chain Coordinator for the 1st shift (6:00 AM–2:30 PM) with rotating weekends. The role oversees linen and medical supply distribution, inventory, Omnicell cabinets, and dock receiving, ensuring efficient operations and timely issue resolution.

Responsibilities include staffing planning for second shift, budget management, and maintaining strong relationships with clinic customers and internal teams.

Qualifications

• Bachelor's degree or equivalent combination of education and experience required.
• One year of experience in supply management, warehousing, and/or distribution.
• Experience using PeopleSoft or similar automated inventory system.
• Experience with Omnicell automated supply cabinets and inventory management.
• Ability to form and manage effective teams.
• Knowledge of HIPAA patient privacy guidelines and Joint Commission and Hospital Safety & Security recommendations.

Responsibilities

• Manage day-to-day collection of soiled linen and distribution of clean linens, uniforms, and lab coats.
• Supervise staff, maintain inventory, and update activity databases including par levels.
• Replenish Omnicell cabinets and update inventory balances.
• Update inventory and receipt transactions within PeopleSoft.
• Respond to questions and concerns of clinic customers and resolve issues in a timely manner.
• Determine staffing needs for the unit on second shift and coordinate hours to cover vacancies.
• Manage budget and adjust inventory in the electronic system and bill for products as needed.
• Oversee receiving dock operations and verify product receipt with procurement.

Skills

Team leadership

Inventory management

Customer service

Problem solving

Interdepartmental coordination

Education

Bachelor's degree or equivalent combination of education and experience

Tools

PeopleSoft

Omnicell

Excel

Job description

UI Health Care department of Material Services is seeking a full-time Supply Chain Coordinator on 1st shift. This position will be scheduled 6:00 AM to 2:30 PM with rotating weekends and holidays. The position manages the day-to-day collection of soiled linen and the acquisition, storage, and distribution of clean linens, uniforms, and lab coats. Supervises staff, maintains inventory, updates activity databases including par levels, overseas equipment maintenance, replenishes ScrubEx machines adjusting size slotting as needed, liaisons issues and priorities with UI Laundry, and resolves customer inquiries.

Physically receive, store, and distribute medical supplies.

Operate hand controlled material handling equipment normally associated with unloading and loading trucks in a shipping and receiving dock setting as well as using push carts to move medical supplies throughout the building as required.

Update inventory and receipt transactions within PeopleSoft.

Replenish the Omnicell automated supply medical cabinets and update inventory balances as required, troubleshoot as necessary.

Respond to questions and concerns of clinic customers, assess issues and solve problems in a timely professional manner.

Determine staffing needs for the unit on second shift, work with staff to trade hours to accommodate vacations/leaves without paying premium wages to cover the work that needs to be completed.

Manage budget when identifying inventory discrepancies, locate missing product and accurately make adjustment in electronic inventory system to appropriately charge out for products.

Manager on duty for receiving dock on second shift for the major Owens & Minor (65% of hospital supplies) delivery truck daily.In charge of verifying receiving of product, notify procurement of discrepancies to ensure only charged for products received.

Review usage reports from Omnicells, track product stock outs and make par level recommendations accordingly.

A Bachelor's degree or an equivalent combination of education and experience is required.

One year of experience within supply management receiving, warehousing, and/or distribution setting.

One year of experience applying procedures, methods, and techniques commonly used to receive, store, and distribute products through experience operating manual and electric powered mobile handling equipment.

One year of experience developing and using tools, techniques, and practices for updating and maintaining inventory and distribution functions within PeopleSoft or other automated inventory system.

Experience with establishing, building, and sustaining effective and cooperative relationships with superiors, subordinates, or peers within your own work unit or organization or with any other persons perceived to have a stake in enabling, enhancing, or receiving services or products furnished by your work unit or organization.

Ability to form and manage effective teams.

Knowledge of and ability to plan, mobilize and distribute resources to fulfill business objectives and plans.

Desired Qualifications:

Two years of experience replenishing and maintaining Omnicell automated supply cabinets

Two years of experience updating PeopleSoft receiving and inventory transaction screens.

Experience running and utilizing PeopleSoft queries.

Experience and basic proficiency utilizing Microsoft Excel spreadsheets to maintain or analyze data.

One year experience working within a hospital or multi clinical healthcare setting.

Knowledge of HIPPA patient privacy guidelines and Joint Commission and Hospital Safety & Security recommendations pertaining to infection control practices and the safe storage and transport of hospital medical supplies.

Additional Information

• Classification Title: Supply Chain Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Contact Information

• Contact Email: [e-mail]

Equal opportunity employer

The University of Iowa is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .