Supply Chain Assistant (PRN/On-Call)

Mary Free Bed; Grand Rapids, Northern (MI, KY); Hybrid; USD 54,443,000 - 71,635,000; Part time

Job summary

Mary Free Bed in Grand Rapids, MI, is seeking a materials and inventory coordinator to support our supply chain across departments. You will stock patient rooms, manage PAR levels, and ensure supplies and PPE are ready for clinicians to deliver high-quality care.

The role emphasizes accuracy, teamwork, and discretion handling confidential information, with opportunities to train staff and contribute to safety and inventory control initiatives.

Qualifications

• Initiative/ability to work independently.
• Ability to multitask.
• Ability to work under pressure and in a fast-paced environment.
• Organizational and communication skills.
• Excellent teamwork and customer service skills.
• Computer skills, including data entry and typing.
• Professional mannerism when dealing with clinicians, patients, visitors, colleagues, and vendors.
• Experience in healthcare facility preferred.
• Two years of related field experience.
• High School Diploma or GED preferred.

Responsibilities

• Stock patient rooms with supplies to established PAR level.
• Maintain and stock patient-specific supplies as requested by clinicians.
• Stock storage rooms and isolation carts with PPE and other supplies to ensure availability.
• Routinely update PAR levels and rotate stock.
• Record stock numbers and maintain appropriate records and PAR levels.
• Maintain equipment in good working condition and report defects.
• Assist training of new staff on restocking processes.
• Support infection prevention hand hygiene audits.
• Ensure SDS and inventory labels are up to date.
• Contribute to department safety and quality improvement initiatives.

Skills

Initiative/independence

Multitask

Work under pressure

Organizational & communication

Teamwork & customer service

Data entry & typing

Professional demeanor

Healthcare experience

Two years related experience

Education

High School Diploma or GED Preferred

Tools

B.C.L.S. certification

Job description

Variable (United States of America) Hours: PRN/On-Call PRN Rate: $19.00

Mary Free Bed Summary

We have the great privilege of helping patients and families re-build their lives. It’s extraordinarily meaningful work and the reason we greet the day with optimism and anticipation. When patients “Ask for Mary,” they experience a culture that has been sculpted for more than a century. Our hallmark is to carefully listen to patients and innovatively serve them. This is true of every employee, from support staff and leadership to clinicians and care providers. Mary Free Bed is a not-for-profit, nationally accredited rehabilitation hospital serving thousands of children and adults each year through inpatient, outpatient, sub-acute rehabilitation, orthotics and prosthetics and home and community programs. With the most comprehensive rehabilitation services in Michigan and an exclusive focus on rehabilitation, Mary Free Bed physicians, nurses and therapists help our patients achieve outstanding clinical outcomes.The growing Mary Free Bed Network provides patients throughout the state with access to our unique standard of care

Mission Statement

Restoring hope and freedom through rehabilitation.

Employment Value Proposition

At Mary Free Bed, we take pride in our values-based culture:

• Focus on Patient Care.
• A selfless drive to serve and heal connects all MFB employees.
• Clinical Variety and Challenge.
• An inter-disciplinary approach and a top team of professionals create ever-changing opportunities and activities.
• Family Culture.
• We offer the stability of a large organization while nurturing the family/team atmosphere of a small organization.
• Trust in Each Other.
• Each employee knows that co-workers can be trusted to make the right decision for our family, patients, staff, and community.
• A Proud Tradition.
• Years of dedicated, quality service to our patients and community have yielded a reputation that fills our employees with pride.

Summary

Coordinates the flow of materials to maintain adequate levels of inventory and equipment across assigned department(s). Facilitate supply chain operations through inventory management, distribution and interdepartmental collaboration.

Essential Job Responsibilities

• Stock individual patient rooms with supplies to established PAR level.
• Responsible for maintaining and stocking patient specific supplies as requested by clinicians to ensure high-level patient care can be provided.
• Stock storage rooms and isolation carts with Personal Protective Equipment (PPE) and other supplies as necessary to ensure adequate product is available at all hours of the day.
• Continuous rounding/spot checking for expiration dates, rotating stock, and maintaining stock levels in various area of the Mary Free Bed Hospital, including but not limited to, Central Supply, Sub-Acute Rehab, inpatient, and outpatient locations.
• Stock Clean Utility/Med Rooms to established PAR levels.
• Maintain neat and organized areas of responsibility including Central Supply, patient room servers, Clean Utility/Med Room, Storage Rooms, Nourishment Room.
• Routinely update the Crash Cart and train department staff on restocking processes.
• Conduct new staff training during department orientation period.
• In conjunction with the Infection Prevention team, monitor and record hand wash audits to ensure patient care staff are washing hands as they enter and exit patients’ rooms.
• Annually review and update departmental Safety Data Sheet (SDS).
• Maintain updated inventory labels and reference numbers throughout the system.
• Record stock numbers and maintain appropriate records and PAR levels.
• Conducts periodic and year-end inventory.
• Label chargeable products and inventory stock as necessary.
• Ensure clinical equipment is in proper working condition and notify colleagues of defective equipment in need of repair.
• Clean, sanitize and restock equipment and ensure proper functionality for clinical teams.
• Other duties as assigned

Customer Service Responsibilities

• Demonstrate excellent customer service and standards of behaviors as well as encourages, coaches, and monitors the same in team members. This individual should consistently promote teamwork and direct communication with co-workers and deal discretely and sensitively with confidential information.

Responsibilities in Quality Improvement

• Contribute by identifying problems and seeking solutions. Promote patient/family satisfaction where possible; participates in departmental efforts to monitor and report customer service.

Essential Job Qualifications

• Initiative/ability to work independently
• Ability to multitask
• Ability to work under pressure and in a fast-paced environment
• Organizational & communication skills
• Excellent teamwork and customer service skills
• Computer skills, including data entering and proficient typing skills
• Professional mannerism in dealing with all people including clinicians, physicians, patients, visitors, colleagues, and vendors

Preferred Job Qualifications

• Experience working in a healthcare facility
• High School Diploma or GED Preferred
• Two years of experience in a related field
• B.C.L.S. certification

Physical Demands

Able to exert up to 50 pounds of force occasionally (up to 1/3 of the time); able to lift, carry, push, pull, up to 50 pounds occasionally; able to sit for the majority (1/3 – 2/3) of the time, but may involve brief periods of time involving walking or standing; able to use keyboard frequently (1/3 to 2/3 of the time); ability to perform work of medium demand involving standing, sitting, pushing carts, & lifting articles.

Physical Requirements for Essential Job Qualification Levels:

None (No specific requirements) Occasionally (Less than 1/3) Frequently (1/3 to 2/3) Majority (More than 2/3) Remain in a stationary position: Majority Traverse or move around work location: Occasionally Use keyboard: None Operate or use department specific equipment: None Ascend/Descend equipment or ladder: None Position self to accomplish the Essential Functions of the role: None Receive and communicate information and ideas for understanding: None Transport, position, and/or exert force: Up to 10 pounds: _____ Up to 25 pounds: _____ Up to 50 pounds: Occasionally Up to 75 pounds: _____ More than 100 pounds: _____ Other weight: Up to___ pounds _____ Other: None

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Mary Free Bed Rehabilitation Hospital to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Talent Acquisition team at [e-mail].

Mary Free Bed is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, veteran status, disability or other legally protected characteristic.

At Mary Free Bed, we work towards putting everybody in motion. Fueled by our passion for innovative, integrated rehabilitation care, our teams work together to elevate everyone’s potential. Whether you’re here to ensure a safe environment at our hospitals, provide clinical care or help our patients navigate their next appointment, we’re united by the same mission: to restore hope and freedom through rehabilitation. Everyone plays an integral role in defining a better future for ourselves, our patients, and our communities. You included.