Supplier Quality Coordinator

CS Recruiting, a Hirewell company; Greenwood (IN); On-site; USD 65,000 - 95,000; Full time

Job summary

CS Recruiting, a Hirewell company, is seeking an experienced Supplier Quality Specialist for our Greenwood, IN facility. You will evaluate incoming materials, coordinate shelf-life reviews, and support supplier documentation, COA, and testing in TraceGains.

You will maintain internal specs and drive compliance across organic and kosher programs. The role requires 3+ years in food manufacturing supplier quality, working knowledge of GMP/HACCP/FSMA, and strong cross-functional collaboration with

Qualifications

• Bachelor's degree in Food Science, Microbiology, Chemistry, Supply Chain, or related field, or equivalent experience.
• 3+ years of food manufacturing experience in supplier quality, QA, or regulatory compliance.
• Knowledge of GMP, HACCP, FSMA, supplier approvals, COA review, and RCA/CAPA.
• Experience with food ingredients, supplier docs, certifications, and quality databases.
• Familiarity with TraceGains or similar supplier quality platforms.
• Experience using ERP systems for traceability and raw material management.
• Strong organizational, detail-oriented, and cross-functional collaboration skills.

Responsibilities

• Conduct risk-based incoming material and packaging evaluations for fruits, sweeteners, and ingredients.
• Execute raw material and supplier reviews of shelf life with documentation and approvals.
• Support supplier setup, COA requirements, and testing setup in TraceGains.
• Own and maintain CCFF internal raw material specifications.
• Collect, review, and track supplier approvals, specs, certificates, and CAPA actions.
• Monitor supplier performance and elevate gaps or late documentation.
• Support supplier audits and evidence collection with action tracking.
• Maintain Organic and Kosher compliance documentation.
• Provide on-site compliance support for Greenwood certifications with the plant team.
• Maintain records, trackers, and KPI reporting for supplier quality.

Skills

GMP knowledge

HACCP

FSMA compliance

Supplier quality management

COA review

Incoming material controls

RCA/CAPA principles

TraceGains

ERP systems

Excel & MS Office

Education

Bachelor's degree in Food Science / Microbiology / Chemistry / Supply Chain

Tools

TraceGains platform

ERP systems

Job description

• Conduct risk-based incoming raw material and packaging evaluations for fruits, sweeteners, functional ingredients, and packaging categories.
• Execute raw material and supplier review of shelf life by coordinating documentation, technical review, and internal approvals.
• Support supplier setup, approval, COA requirements, and raw material testing setup in TraceGains under direction of the Senior Manager.
• Own and maintain CCFF internal raw material specifications for assigned ingredients, ensuring current requirements and approvals are documented.
• Collect, review, and track supplier approval and monitoring documentation, including specifications, certificates, questionnaires, test results, and corrective actions.
• Monitor assigned supplier performance and elevate gaps, recurring issues, late documentation, or emerging risks.
• Support investigation and documentation of supplier-related nonconformances, plant rejections, customer complaints, and CAPA actions.
• Manage Organic and Kosher compliance documentation for assigned ingredients and support other applicable certification requirements.
• Provide on-site compliance support for Greenwood for certifications, coordinating with the Regulatory & Compliance Manager and plant Quality team.
• Support supplier audits and follow-up activities, including evidence collection, action tracking, and closure verification.
• Maintain accurate records, trackers, and status reporting to support timely decisions and supplier quality KPIs.

Experience:

• Bachelor's degree in Food Science, Microbiology, Chemistry, Supply Chain, or a related field; equivalent relevant experience may be considered.
• 3+ years of food manufacturing experience in supplier quality, quality assurance, food safety, regulatory compliance, or raw material management (experience in fruits, sweeteners, functional ingredients a plus).
• Working knowledge of GMP, HACCP, FSMA, supplier approval, specifications, COA review, incoming material controls, and RCA/CAPA principles.
• Experience with food ingredients, supplier documentation, certifications, and quality or regulatory databases preferred.
• Experience with TraceGains or a comparable supplier quality platform preferred.
• Experience utilizing ERP systems to support ingredient traceability, inventory control, and raw material management.
• Strong organization, attention to detail, analytical thinking, follow-through, and ability to manage multiple priorities.
• Clear written and verbal communication skills and ability to work effectively with suppliers and cross-functional teams.
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

Location: Greenwood, IN

Compensation Details:

This position offers a competitive base salary and bonus