Supplier Lifecycle Specialist

Rumpke of Ohio, Inc.; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) matching

Paid vacation

Job summary

Rumpke of Ohio, Inc. is seeking a Supplier Lifecycle Specialist to manage onboarding and ongoing compliance for supplier relationships. You will serve as the primary contact for onboarding, ensuring documentation is complete and aligned with company policies and regulatory requirements.

Responsibilities include guiding suppliers through SAP Ariba onboarding, reviewing COIs and tax docs, and maintaining accurate supplier records. Strong communication and analytical skills are essential.

Qualifications

• 3-4 years experience in Purchasing or Finance or related field.
• SAP Ariba Supplier Lifecycle & Performance preferred.
• Experience serving as a liaison between external parties and internal departments.
• Knowledge of the procurement process and ability to explain procedures.

Responsibilities

• Lead end-to-end supplier onboarding for new and legacy suppliers in SAP Ariba.
• Guide suppliers through registration, profile completion, and system navigation.
• Review, validate, and maintain supplier documentation (COI, W-9, Workers' Comp, Contacts).
• Verify supplier information for accuracy, completeness and compliance with standards.
• Monitor supplier compliance by tracking expirations and updating records before they expire.
• Conduct periodic supplier re-evaluations for continued compliance.
• Process and verify updated COIs when suppliers renew or modify coverage.
• Maintain accurate supplier records and update changes.
• Troubleshoot onboarding, registration, and compliance issues for suppliers and stakeholders.
• Generate and distribute supplier reports in SAP Ariba.
• Educate suppliers on purchasing processes, PO requirements, invoicing, and terms.
• Collaborate with suppliers to resolve invoice/PO issues and changes.
• Identify opportunities to streamline onboarding and improve efficiency.
• Support development of internal onboarding program and training.

Skills

Supplier compliance requirements

Communication skills

Independent and cross-team work

Analytical and problem-solving

Attention to detail

Education

High School

General Education Diploma (preferred)

Tools

SAP Ariba

MS Excel

Microsoft Teams

Outlook

Job description

Description

Rumpke is a family-owned and operated company that ranks as one of the largest firms in the waste and recycling industry. Our mission is simple: to deliver exceptional waste and recycling solutions to our customers and communities through a commitment to safety, service, the environment and the growth of our people.

When you join Rumpke, you'll be part of a team providing essential services to millions of residents, businesses, and neighborhoods. You will enjoy competitive pay and comprehensive benefits, including health, dental, vision, matching 401(k), life insurance, paid vacation, and more.

This is your opportunity to make a difference for you and your family. Come join our team!

The Supplier Lifecycle Specialist is responsible for managing the full lifecycle of Rumpke's supplier relationships, from initial onboarding through ongoing compliance management and supplier maintenance. This position serves as the primary point of contact for suppliers throughout the onboarding process, ensuring all required documentation is complete, accurate, and compliant with company policies and regulatory requirements.

Responsibilities of Position:

• Lead the end-to-end supplier onboarding process for new and legacy suppliers within SAP Ariba
• Guide suppliers through registration, profile completion, and system navigation
• Review, validate, and maintain supplier documentation, including: Certificates of Insurance, W9, Worker's Comp, Contacts
• Verify supplier information for accuracy, completeness and compliance with company standards and purchasing requirements
• Monitor supplier compliance by tracking expiration dates and following up to obtain updated insurance certificates, tax documents, and other required records before they expire
• Conduct periodic supplier re-evaluations to ensure continued compliance with insurance, tax, legal, and regulatory requirements
• Process and verify updated Certificates of Insurance when suppliers renew or modify coverage
• Maintain accurate supplier records and update contact information, legal entities, and business information as changes occur
• Troubleshoot supplier onboarding, registration, and compliance issues while providing timely support to suppliers and internal stakeholders
• Generate, analyze, and distribute supplier reports within SAP Ariba to monitor onboarding progress, compliance status, and supplier data
• Educate newly approved suppliers on Rumpke's purchasing processes, including purchase order requirements, invoicing procedures, payment expectations, and applicable terms and conditions
• Collaborate with suppliers to resolve issues related to invoices, purchase orders, legal entity changes, payment requirements, and supplier records
• Identify opportunities to streamline and improve supplier onboarding processes to enhance efficiency and the overall supplier experience
• Support the continued development of Rumpke's internal supplier onboarding program while reducing reliance on third-party onboarding services
• Provide SAP Ariba training and guidance to internal stakeholders as needed
• Perform other duties as assigned

Supervisory Responsibility:

• This position will not manage employees
• This position will not oversee and direct other managers

Skills & Abilities Needed for Position:

• Understanding of supplier compliance requirements (Certificates of Insurance, Tax Documentation, Risk Indicators)
• Exhibit strong computer skills, proficient in Windows applications, Microsoft Excel, Teams and Outlook
• Ability to track and manage onboarding status and vendor compliance across a high volume of vendors
• Strong written and verbal communication skills, with the ability to convey information clearly and professionally
• Strong analytical, organizational and problem-solving skills
• Ability to work independently and well as collaboratively across all departments
• Ability to manage multiple onboarding processes simultaneously

Experience & Knowledge Needed for Position:

• 3-4 years experience in Purchasing or Finance, or related field
• SAP Ariba Supplier Lifecycle & Performance preferred
• Experience serving as a liaison between external parties and internal departments
• Knowledge of the procurement process with the ability to read, interpret, and explain company procedures both internally and externally

Physical Requirements in a Regular Workday:

• Occasionally lifting/carrying/pushing/pulling a max of 20 lbs
• Rarely lifting/carrying/pushing/pulling a max of 35 lbs
• Continuously working inside; rarely working outside in changing temperatures
• Rarely working in areas of dust, odors, mist, gases, and other airborne matter
• Rarely stooping/kneeling/crouching/crawling
• Continuously sitting; occasionally standing/walking

Additional Working Conditions/Aspects:

• Ability to travel between offices, as required
• Legally eligible to work in the United States
• Valid driver's license (if applicable)
• Must successfully complete pre-employment testing
• Must be able to read and speak the English language

This job description is intended to describe the general nature, complexity, and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties, and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish an employment contract and is subject to change at the discretion of the company.

Rumpke Waste and Recycling is committed to equality in all aspects of employment. It is Rumpke's policy to provide equal opportunities to all employees and potential employees without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Qualifications

Education

High School (required)

General Education Diploma (preferred)

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.