Supplier Accounts Specialist

Brown University Health; Town of Providence (NY); Vor Ort; USD 29.000 - 48.000; Vollzeit

Zusammenfassung

Brown University Health is seeking an invoices and payments clerk to process check requests and supplier invoices, ensuring proper documentation for accurate monthly expense postings. The role supports the general accounting month-end close and enforces Brown University Health policies and controls.

The position requires familiarity with accounting procedures, basic computer skills, and at least one year of related office experience in a busy environment.

Qualifikationen

• High school diploma or equivalent.
• Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting/bookkeeping or business courses.
• Familiarity with computerized systems, including ability to operate personal computer.
• One year related experience, including on-the-job experience to become familiar with policies and procedures specific to department.
• Work is performed in a typical office environment.

Aufgaben

• Process invoices for goods, services, employee expense reimbursement and the like for payment.
• Match invoices to appropriate supporting documents, verify match of quantities and accuracy of pricing, authorizing signatures present; noting dates to maximize available purchase discounts.
• Investigate and reconcile discrepancies, missing data.
• Code taxable/nontaxable disbursements to complete form in accordance with IRS regulations.
• Ensure proper account distribution to cost center and object code through comparison of invoice description with general ledger chart of accounts when necessary.
• Review vendor master file listing to ensure payment generated to correct remittance address.
• Assign, adjust or delete vendor master file accordingly.
• Communicate with vendors, purchasing department, receiving departments and other hospital affiliate departments to resolve unpaid invoices and credit holds to ensure timely delivery of all ordered supplies and goods.
• Process department requests for checks, ensuring authorized signatures and supporting documents are present.
• Assign vendor numbers and prepare appropriate supporting documents to be mailed with check.
• Prepare and maintain related records and reports.
• Maintain established Brown University Health policies, procedures, objectives, quality assurance, safety, environmental and infection control.
• Perform other related duties as required.

Kenntnisse

General office systems

Accounting procedures

Ausbildung

High school diploma or equivalent

Jobbeschreibung

SUMMARY:Under general supervision and according to established policies and procedures perform variety of duties to process check requests and invoices for payment.Prepare and maintain related records and reports to ensure accurate monthly expenses for general accounting month-end closing.Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:Instill Trust and Value DifferencesPatient and Community Focus and CollaborateRESPONSIBILITIES:Process invoices for goods, services, employee expense reimbursement and the like for payment. Match invoices to appropriate supporting documents, verify match of quantities and accuracy of pricing, authorizing signatures present; noting dates to maximize available purchase discounts. Investigate and reconcile discrepancies, missing data. Code taxable/nontaxable disbursements to complete form in accordance with IRS regulations.Ensure proper account distribution to cost center and object code through comparison of invoice description with general ledger chart of accounts when necessary. Review vendor master file listing to ensure payment generated to correct remittance address. Assign, adjust or delete vendor master file accordingly.Communicate with vendors, purchasing department, receiving departments and other hospital affiliate departments to resolve unpaid invoices and credit holds to ensure timely delivery of all ordered supplies and goods.Process department requests for checks, ensuring authorized signatures and supporting documents are present. Assign vendor numbers and prepare appropriate supporting documents to be mailed with check.Prepare and maintain related records and reports.Maintain established Brown University Health policies, procedures, objectives, quality assurance, safety, environmental and infection control.Perform other related duties as required.MINIMUM QUALIFICATIONS:BASIC KNOWLEDGE:High school diploma or equivalent.Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting/bookkeeping or business courses.Familiarity with computerized systems, including ability to operate personal computer.EXPERIENCE:One year related experience, including on-the-job experience to become familiar with policies and procedures specific to department.Work is performed in a typical office environment.

Pay Range

$20.96-$34.61

EEO Statement

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location

Corporate Headquarters - 15 LaSalle Square Providence, Rhode Island 02903

Work Type

Monday-Friday 8:00AM-4:30 PM

Work Shift

Day

Daily Hours

8 hours

Driving Required

No