Accounts Payable & Vendor Relations Specialist

Brown-University-Health-1; Town of Providence (NY); On-site; USD 29,000 - 48,000; Full time

Job summary

Brown University Health is seeking an invoices and payments clerk to process check requests and supplier invoices, ensuring proper documentation for accurate monthly expense postings. The role supports the general accounting month-end close and enforces Brown University Health policies and controls.

The position requires familiarity with accounting procedures, basic computer skills, and at least one year of related office experience in a busy environment.

Qualifications

• High school diploma or equivalent.
• Knowledge of general office systems and accounting procedures such as gained through completion of introductory accounting/bookkeeping or business courses.
• Familiarity with computerized systems, including ability to operate personal computer.
• One year related experience, including on-the-job experience to become familiar with policies and procedures specific to department.
• Work is performed in a typical office environment.

Responsibilities

• Process invoices for goods, services, employee expense reimbursement and the like for payment.
• Match invoices to appropriate supporting documents, verify match of quantities and accuracy of pricing, authorizing signatures present; noting dates to maximize available purchase discounts.
• Investigate and reconcile discrepancies, missing data.
• Code taxable/nontaxable disbursements to complete form in accordance with IRS regulations.
• Ensure proper account distribution to cost center and object code through comparison of invoice description with general ledger chart of accounts when necessary.
• Review vendor master file listing to ensure payment generated to correct remittance address.
• Assign, adjust or delete vendor master file accordingly.
• Communicate with vendors, purchasing department, receiving departments and other hospital affiliate departments to resolve unpaid invoices and credit holds to ensure timely delivery of all ordered supplies and goods.
• Process department requests for checks, ensuring authorized signatures and supporting documents are present.
• Assign vendor numbers and prepare appropriate supporting documents to be mailed with check.
• Prepare and maintain related records and reports.
• Maintain established Brown University Health policies, procedures, objectives, quality assurance, safety, environmental and infection control.
• Perform other related duties as required.

Skills

General office systems

Accounting procedures

Education

High school diploma or equivalent

Job description

Brown University Health is seeking an invoices and payments clerk to process check requests and supplier invoices, ensuring proper documentation for accurate monthly expense postings. The role supports the general accounting month-end close and enforces Brown University Health policies and controls.

The position requires familiarity with accounting procedures, basic computer skills, and at least one year of related office experience in a busy environment.