Supervisory Medical Support Assistant

US-Department-of-Veterans-Affair; Kernersville (NC); On-site; USD 52,000 - 76,000; Full time

Job summary

The Supervisory Medical Support Assistant serves within Patient Administration Service at the Kernersville Health Care Center within Salisbury VA Health Care System. The incumbent provides a high level of administrative and data support to PAS.

The Supervisory MSA is a foundational role within Outpatient Specialty Clinics, Mental Health Clinics, and Primary Care. Applicants pending completion of educational or certification/licensure requirements may be referred and tentatively selected but may

Qualifications

• High school diploma or GED or state proficiency certificate.
• Knowledge of administrative procedures in a clinic setting.
• Ability to supervise and manage a team of MSAs.

Responsibilities

• Provide administrative and supervisory duties to subordinate staff including assignment of work and performance evaluations.
• Plan and direct programs across medical centers and satellite clinics.
• Extract and analyze data to provide reports to senior management.
• Identify budget needs and forecast resource/equipment requirements.

Skills

Staff leadership

Supervisory duties

Customer service

Briefings & training

Budget management

Education

HS diploma / GED

Job description

The Supervisory Medical Support Assistant serves within Patient Administration Service at the Kernersville Health Care Center within Salisbury VA Health Care System. The incumbent(s) provides a high level of administrative and data support to PAS. The Supervisory Medical Support Assistant (MSA) is a foundational role within the Outpatient Specialty Clinics, Mental Health Clinics, and Primary Care at Kernersville Health Care Center. Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship. Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• Experience. None.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

Supervisory Medical Support Assistant, GS-08

• (1) Experience. One year of creditable experience equivalent to the next lower grade.
• (2) Knowledge, Skills, and Abilities (KSAs). In addition to the experience above, the candidate must demonstrate the following KSAs:
  • (a) Advanced knowledge of managing or leading patient support staff in a clinic. This includes independently utilizing reference sources, decision making, and 13 empowering the team to collaborate and resolve problems within a complex systems environment.
  • (b) Ability to provide the full range of administrative and supervisory duties to at least one subordinate MSA supervisor or team leader in a patient support setting which includes assignment of work, performance evaluations, selection of staff, and recommendation
  • (c) Ability to collaborate, communicate, and demonstrate customer service and interpersonal skills with internal and external customers to ensure quality/continuity of care and ensure compliance with established policies and regulations.
  • (d) Ability to provide briefings, orientations, staff development, and training in a patient support setting.
  • (e) Ability to manage fiscal matters, forecast resource and equipment needs, and identify budget needs.
• (3) Assignment. For all supervisory assignments the Supervisory MSA must spend 25% or more of their time providing administrative and technical supervision and perform major duties above those at the FPL that consist of significant scope, complexity, difficulty, and variety. Supervisory MSAs at this level plan and direct programs at medical centers and/or satellite outpatient clinics. They have full responsibility for supervising at least one subordinate MSA team leader, supervisor, or equivalent administrative patient support staff in a VA medical inpatient, outpatient, or interdisciplinary setting. Assignments at this level include but are not limited to evaluating the work of subordinate staff; resolving complex problems to ensure patient services are met; evaluating new products, equipment, and systems to make recommendations for improved operations; identifying educational or training needs; making final decisions on hiring selections; evaluating performance and taking disciplinary action when necessary. The employee has administrative and professional responsibility for planning and directing the subordinate lead, supervisor, and MSA's activities. Responsible for extracting and analyzing data to provide reports to senior management in support of tracking measures.

Reference

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-8.

Physical Requirements

See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.