Supervisory Medical Administration Specialist

Veterans Health Administration; Milwaukee (WI); On-site; USD 78,000 - 102,000; Full time

Job summary

The Veterans Health Administration (VHA) at the Clement J. Zablocki VA Medical Center in Milwaukee, WI, is seeking a Supervisory Medical Administrative Program Specialist to lead Community Care operations within the Medical Information Systems Division.

The role involves financial analysis, contract development, information management, and strategic planning in a high-volume, federally funded environment. As a supervisory position, the incumbent will manage a team of program support staff and

Qualifications

• Transcript and related education documentation as required for Federal employment.
• Experience with financial analysis and program oversight in a healthcare or government setting.
• Ability to develop contracts and manage provider relationships.

Responsibilities

• Oversee Community Care financial analyses and budget oversight.
• Develop and manage Community Care provider contracts and payment structures.
• Maintain and improve information management and managerial reporting.
• Supervise Program Support Assistants and support staff in Community Care.
• Support strategic planning and cross-divisional coordination.

Skills

Financial analysis

Program oversight

Provider contract development

Information management

Strategic planning

Education

Transcript submission

Job description

Supervisory Medical Administration Specialist

• Department: Department of Veterans Affairs

This position is located at the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin, in the Medical Information Systems Division, Community Care Program. The Milwaukee VA Medical Center is a level 1A facility within the Community Care Service.

Key Responsibilities

This position is located at the Clement J. Zablocki VA Medical Center, Milwaukee, Wisconsin, in the Medical Information Systems Division, Community Care Program. The Milwaukee VA Medical Center is a level 1A facility with a Community Care budget of over $249 million. Over 60,000 community care consults are placed annually at VA expense.

Incumbent serves as the Supervisory Medical Administrative Program Specialist with direct accountability to the Deputy Program Manager, Community Care. As a member of higher-level management, the incumbent is responsible for a wide variety of functions related to Community Care; these include financial analysis, programmatic oversight of Community Care, provider contract development, information management, and support in strategic planning efforts.

The Supervisory Medical Administrative Program Specialist serves as the immediate supervisor of Program Support Assistants and Lead Program Support assistants assigned to Community Care. DUTIES: Works under the general supervision of the Deputy Program Manager, Community Care, Medical Information Systems Division, and works directly with the Office of the Chief of Staff and the Director's office, and Clinical Divisions as needed.

Primary resource to these offices for projects related to Community Care and is also expected to work on other related projects whenever appropriate.

Responsibilities include fact-finding and analysis of data (eligibility, financial, cost, etc.) and preparation of responses to managerial problems assigned to the incumbent for review Identifies areas of concern independently, as a result of thorough analyses, and presents these to management with recommendations for resolution.

Responsible for the day-to-day operations of the medical administration management functions associated with Community Care, providing direction and oversight to the parties involved with its functionality. Works with the Deputy Program Manager, Community Care, Medical Information Systems Division to ensure appropriate expenditure of Community Care resources.

Responsible for developing and maintaining Community Care provider contracts/VCA, including meeting with potential providers, supporting contract creation, and determining services and payment structures. Services existing contracts; including ongoing cost/benefit analysis of contracts/negotiated agreements, managing extensive information systems, and researching alternatives leading to medical center financial savings.

Develops and maintains new and existing sources of information to monitor Community Care expenditures, projections, and budgets, including updates. Develops special projects and reports which encompass areas related to identifying potential and/or immediate cost savings for the Medical Center, budget analysis, projecting and forecasting, operational and staffing analyses, contracting, and provider relations. Reviews the accuracy and adequacy of current managerial reports.

Assists in the development of improved automated, computerized managerial reports and reporting techniques. Responsible for providing a liaison role for the clinical services, as those services relate to the administration of Community Care money, development of provider contracts/agreements, and physician/provider relations. The incumbent is flexible in the position insofar as his/her ability to handle project requests at all levels of the Medical Center.

Additional projects are handled as assigned by the Office of the Chief of Staff, Director's Office, and Division Manager, Medical Information Systems. Work Schedule: Monday - Friday: 7:30am to 4:00pm Telework: Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Medical Administration Specialist/PD12202A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized 1 year Supervisory Probationary period may be required

Requirements & Education

A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/.

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.

Which agency is hiring for this position?

This position is with Veterans Health Administration, Department of Veterans Affairs.

What is the salary for this position?

The posted pay range is $78098 – $101533/yr.

What security clearance is required?

This position requires a Other security clearance.

What is the application deadline?

Applications close on 2026-10-02.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.

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Source: USAJOBS.gov — U.S. Federal Government