Supervisory Executive Secretary

Federal Emergency Management Agency; Washington (District of Columbia); On-site; USD 115,000 - 135,000; Full time

Job summary

Federal Emergency Management Agency (FEMA) in Washington, DC, seeks a senior administrator to lead the Office of the Administrator's Executive Secretariat. The ideal candidate will guide a team, balance competing priorities, and ensure deadlines are met while aligning with DHS and FEMA priorities.

The role emphasizes strategic planning, performance evaluation of staff, and directing complex administrative programs across regulatory, policy, and logistical support functions to advance agency

Qualifications

• One year of specialized experience at GS-14 level or equivalent.
• Leadership of a team prioritizing competing priorities and meeting deadlines.
• Experience directing a complex administrative program serving agency priorities.

Responsibilities

• Manage communications with senior officials to provide updates on outstanding and pending items.
• Prepare and review correspondence, briefing materials for senior leadership approval.
• Use automated systems to track tasks, assign due dates, and analyze data for weekly/monthly reports.
• Direct the work of a complex administrative program supporting agency regulatory, policy, manpower, and logistical/technical needs.

Skills

Leadership

Project management

Communication with senior officials

Data tracking and reporting

Job description

This position is located in the Office of the Administrator, Office of the Executive Secretariat. The ideal candidate for this position will have the ability to lead a team while prioritizing competing priorities and meeting required deadlines. They will also have the ability to establish short and long-range plans, evaluate performance of subordinate employees, and provide leadership over DHS and FEMA priorities, goals, and objectives.

Current Federal employees must have served 52 weeks at the next lower grade or equivalent grade band in the Federal service. The qualification requirements listed below must be met by the closing date of this announcement. To qualify for this position at the GS-15 level, you must possess one full year of specialized experience equivalent to at least the GS-14 level in the Federal government, which has equipped you with the skills needed to successfully perform the duties of the position.

• Managing communications with senior officials to provide updates on outstanding and/or pending items, AND
• Preparing and reviewing correspondence, briefing materials and/or other documents for senior leadership approval, AND
• Using automated systems to track tasks, assign appropriate due dates, and analyze data to compile weekly and/or monthly reports. AND
• Directing the work of a complex organizational administrative program responsible for the regulatory, administrative, policy development, manpower, and logistical/technical support for the Agency and its subordinate activities.

Experience may be obtained in the federal government, a state or local government, or private sector, and must demonstrate the following:

Please read the following important information to ensure we have everything we need to consider your application: Do not copy and paste the duties, specialized experience, or occupational assessment questionnaire from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position. Please limit your resume to two pages. The USAJOBS database will not allow an applicant to submit an application that includes a resume over two pages. Your resume serves as the basis for experience related qualification determinations, and you must highlight your most relevant and significant work experience and education (if applicable), as it relates to this job opportunity. Please use your own words, be clear, and specific when describing your work history. We cannot make assumptions regarding your experience. Are you qualifying based on your work experience? Qualifications are based on your ability to demonstrate in your resume that you possess one year of the specialized experience for this announcement at a comparable scope and responsibility. To ensure all of the essential information is in your resume, we encourage you to use the USAJOBS online Resume Builder. If you choose to use your own resume, it must contain the following information organized by experience/position:

• (1) job title
• (2) name of employer
• (3) start and end dates of each period of employment (from MM/DD/YY to MM/DD/YY)
• (4) detailed description of duties performed, accomplishments, and related skills
• (5) hours worked per week (part-time employment will be prorated in crediting experience).

Federal experience/positions must also include the grade level, occupational series and dates in which you held each grade level. Are you a current or former FEMA Reservist/DAE employee? To accurately credit your experience from intermittent positions and Reservist Deployments, you must list the dates (from MM/DD/YY to MM/DD/YY) of deployments that are relevant to your qualifying experience, along with the job title and specific duties you were responsible for during each deployment. Determining length of General or Specialized Experience is dependent on the above information. Failure to provide the above information in your resume may result in your application being found "not qualified." Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills, and provides valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

For additional information on crediting experience and/or education, please reference the OPM General Schedule Qualification Standards