SUPERVISORY ADMINISTRATIVE MANAGEMENT SPECIALIST

U.S. Fleet Forces Command; Portsmouth (VA); On-site; USD 75,000 - 100,000; Full time

Job summary

Norfolk Naval Shipyard is seeking a Supervisory Administrative Management Specialist to lead the Administrative and Industrial Services Branch in Executive Support. The role focuses on managing personnel issues, delivering briefings, and guiding department operations.

The position requires experience in personnel management, policy interpretation, and supervisory duties, with readiness to travel and comply with security and safety requirements in a government setting.

Qualifications

• Experience gathering, assembling, and analyzing facts to draw conclusions and devise workable solutions.
• Experience applying knowledge of shipyard functions, relationships, and work processes.
• Experience applying theories and principles of personnel management.
• Experience directing and supervising subordinate staff using staffing and position management programs and procedures.
• Experience using qualitative and quantitative techniques to measure program effectiveness and productivity.
• Experience reviewing paperwork and forms to communicate major issues and program goals clearly.

Responsibilities

• Provide management and consultant services for administrative and management issues, personnel management, and departmental operations.
• Provide briefings, data analysis, and recommendations on personnel action issues.
• Supervise and authorize RPAs related to internal processes and potentially external hiring.
• Identify development and training needs for employees and address complaints.
• Research and interpret OPM, DoD, and NAVSEA policies impacting personnel.
• Serve as a point of contact for the EEO Office regarding selections or dismissals.
• Direct maintenance of records and data related to personnel hiring such as vacancies and grade levels.

Skills

Management experience

Data analysis

Personnel management

Oral and written communication

Policy interpretation

Security clearance process

Job description

Summary

You will serve as a SUPERVISORY ADMINISTRATIVE MANAGEMENT SPECIALIST in the Administrative and Industrial Services Branch (Code 1102.2), Executive Support Office (Code 1100),of NORFOLK NAVAL SHIPYARD.

Duties

• You will provide management and consultant services to assigned Shipyard departments in the development, implementation, and maintenance for administrative and management issues, personnel management, and departmental operations.
• You will provide briefings, data analysis, and recommendations on a wide variety of personnel action issues and problems.
• You will supervise and authorize RPAs related primarily to internal process but may also affect external hiring.
• You will identify and provide for the developmental and training needs of employees, and listens to and resolves technical and administrative complaints.
• You will research, review, analyze, and interpret OPM, DoD, and NA VSEA policies that impact personnel.
• You will serve as a point of contact for the Equal Employment Opportunity (EEO) Office when questions arise regarding selections or dismissals.
• You will direct the maintenance of records, statistics, and data related to personnel hiring such as vacancies, grade levels, and ceiling distribution.

Requirements

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov
• Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade. Time-in-grade requirements must be met by the closing date of this announcement.
• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• You will be required to obtain and maintain an interim and/or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• You will be required to wear personal protective equipment such as helmets, gloves, coveralls, glasses, goggles, respirators and safety shoes continuously for the duration of the work shift.
• Work is performed in areas where potentially harmful physical and chemical agents are present (e.g. fumes, dust, heat, ionizing and non-ionizing radiation and chemicals). You will be required to participate in medical surveillance programs.
• Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites. You must be able to travel on military and commercial aircraft for extended periods of time.

Qualifications

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-11 grade level or pay band in the Federal service or equivalent experience in the private or public sector. Specialized experience must demonstrate the following:

• Experience gathering, assembling, and analyzing facts to draw conclusions and devise workable solutions.
• Experience applying knowledge of the primary functions, organization, and work processes and programs of the various Shipyard departments, divisions, and branches and their relationships to other departments.
• Experience applying theories, concepts, and principles of personnel management.
• Experience selecting, directing, and supervising subordinate staff using staffing and position management programs, objectives, policies, and procedures for the conduct of administrative support functions.
• Experience applying qualitative and quantitative techniques for analyzing and measuring effectiveness, efficiency, and productivity of substantive administrative and technical programs critical to shipyard operations.
• Experience reviewing paperwork, directives and forms managements to effectively communicate both orally and in writing on major issues, program goals, objectives, work processes, and administrative operations of the Shipyard departments.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

During the application process you will have the ability to opt-in to make your resume available to hiring managers in the agency who have similar positions in the local commuting area. Depending on the hiring organization and the position being filled, job requirements (e.g., security clearance, travel, drug testing, financial disclosure filing, bargaining unit status, etc.) may vary. Other hiring managers filling similar positions may offer relocation expense reimbursement and/or may offer recruitment incentives for new employees, depending on funding availability and in accordance with policy. If you opt-in and are referred on a certificate, your resume will be available to other hiring managers for 180-days from the date the job announcement closes. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Federal annuitant information: The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants. Policy information may be found at: http://www.secnav.navy.mil/donhr/Documents/CivilianJobs/FedCivAnnuitants.pdf

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants: To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher. ICTAP candidates must provide copies of all of the following documentation at the time of application: 1) agency notice; 2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location. Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ). A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.