Supervisor Supply Chain

WVU Medicine; United States; On-site; USD 55,000 - 75,000; Full time

Job summary

UHC United Hospital Center seeks a Supply Chain Supervisor to lead a team ensuring clinical and ancillary department inventory needs are met. You will implement inventory initiatives, monitor storeroom operations, and ensure accurate reorder points across the organization.

Responsibilities include cost trend analysis, staff guidance, and compliance with storage regulations. This role involves collaboration with leadership and daily interaction with procure-to-pay to ensure timely orders.

Qualifications

• Knowledge of inventory control methods, purchasing, contracting, receiving of medical supplies, services and hospital operations.
• Proven skills in project management, software implementation, training and people management.
• Demonstrates ability to recognize and solve basic hardware and software problems.
• Possesses excellent interpersonal skills and ability to work in a team environment.

Responsibilities

• Oversees annual and periodic inventories.
• Adheres to staffing guidelines and uses overtime in an appropriate manner and helps departmental expense budget.
• Prioritizes workload to manage multiple priorities.
• Works with limited supervision; provides guidance and coaching to less experienced team members.
• Analyze and trend clinical supply cost, spend and utilization data, with a particular focus on high cost clinical products.
• Provides assistance in problem identification and resolution of daily operation problems within required time frames.
• Work closely with leadership and staff to maintain storeroom, reorder points and ensure accurate inventory levels.
• Supervise compliance of storage regulations and guidelines as defined by policy, regulatory directives and accrediting agencies recommendations.
• Interact on a daily basis with procure to pay department to ensure that accurate and timely orders are submitted and reconciled.
• Will rotate and take call as needed.
• Utilizes ABC analysis and usage history to eliminate dead or over stock per materials management standards
• Maintains inventory turns as defined by departmental goals.
• Works with departments to establish and maintain PAR levels, both stock and non-stock.
• Coordinates projects and assignments with supervisors on other shifts to ensure a cohesive department.
• Conducts training for entire staff regarding proper inventory order and inventory tracking processes.

Skills

Inventory control methods

Project management

Troubleshooting

Teamwork

Education

Bachelor's degree in Business or related field

Two years supply chain experience

High school diploma

Four years supply chain experience

Tools

None

Job description

Supervise a team in supply chain operations, ensuring operations meet the supply management requirements for the clinical and ancillary departments. Identify, lean and implement supply chain inventory initiatives across the organization. Comply with storage regulations and guidelines as defined by policy, regulatory directives and accrediting agencies recommendations. Work closely with leadership and staff to maintain storeroom, reorder points, and ensure accurate inventory levels.

MINIMUM QUALIFICATIONS** :**

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s degree in Business or related field AND two (2) years of supply chain experience OR high school diploma AND four (4) years of supply chain experience.

PREFERRED QUALIFICATIONS** :**

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1.Certified Materials and Resource Professional (CMRP)

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an exhaustive list of all responsibilities and duties. Other duties may be assigned.

1. Oversees annual and periodic inventories.
2. Adheres to staffing guidelines and uses overtime in an appropriate manner and helps departmental expense budget.
3. Prioritizes workload to manage multiple priorities.
4. Works with limited supervision; provides guidance and coaching to less experienced team members.
5. Analyze and trend clinical supply cost, spend and utilization data, with a particular focus on high cost clinical products.
6. Provides assistance in problem identification and resolution of daily operation problems within required time frames.
7. Work closely with leadership and staff to maintain storeroom, reorder points and ensure accurate inventory levels.
8. Supervise compliance of storage regulations and guidelines as defined by policy, regulatory directives and accrediting agencies recommendations.
9. Interact on a daily basis with procure to pay department to ensure that accurate and timely orders are submitted and reconciled.
10. Will rotate and take call as needed.
11. Utilizes ABC analysis and usage history to eliminate dead or over stock per materials management standards
12. Maintains inventory turns as defined by departmental goals.
13. Works with departments to establish and maintain PAR levels, both stock and non-stock.
14. Coordinates projects and assignments with supervisors on other shifts to ensure a cohesive department.
15. Conducts training for entire staff regarding proper inventory order and inventory tracking processes.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Requires prolonged sitting and time on feet, some bending, stooping and stretching.
2. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.
3. Requires normal range of hearing and eyesight to record, prepare and communicate reports.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work is performed in an office and perioperative services environment.
2. Work may be stressful at times.

SKILLS AND ABILITIES:

1. Knowledge of inventory control methods, purchasing, contracting, receiving of medical supplies, services and hospital operations.
2. Proven skills in project management, software implementation, training and people management.
3. Demonstrates ability to recognize and solve basic hardware and software problems.
4. Possesses excellent interpersonal skills and ability to work in a team environment. Maintains a high degree of customer service commitment with the ability to communicate data in front of diverse group.

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Varied (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

UHC United Hospital Center

Cost Center:

621 UHC Supply Chain Operations

Address:

327 Medical Park Drive

Bridgeport

West Virginia

Equal Opportunity Employer

West Virginia University Health System and its subsidiaries (collectively “WVUHS”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.