Supervisor Supply Chain

Advocate Health Care; Chicago (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

Advocate Health Care in Chicago is seeking an experienced Supply Chain supervisor to lead cost-effective, safe materials management within a hospital setting. You will oversee the supply room, Receiving and Distribution staff, par levels, and Lawson MMIS to ensure accurate inventory data and timely replenishment.

The role emphasizes customer service to nursing and departments, process improvement with corporate supply chain, and regular performance reviews of direct reports, with a focus on

Qualifications

• High School diploma and some college courses.
• 1-2 years supervisor experience.
• experience in the healthcare industry preferred.
• 3-4 years prior materials management/inventory control experience required.

Responsibilities

• Manages the organization and operation of the supply room, including space, shelving, bin naming and Lawson system maintenance for item detail.
• Supervises Receiving and Distribution employees and activities, including couriers, monitoring processes for proper functioning.
• Establishes and monitors par levels and reorder quantities to balance efficiency and stock levels.
• Monitors integrity of Lawson MMIS inventory data (quantity, product info, cost).
• Performs cycle counts and annual inventory counts.
• Trains Distribution and Receiving staff on Lawson applications and processes.
• Monitors inventory turnover, stock outs, and calls to adjust par levels and processes.
• Conducts monthly 1-on-1 reviews with direct report associates.
• Works with Corporate Supply Chain to resolve purchasing and contract issues.
• Provides excellent customer service to Nursing and other departments for supply availability and responsiveness.
• Resolves order/delivery issues with distributors and vendors.

Skills

Problem solving

Communication

Under pressure

Analytical thinking

Education

High school diploma and some college

Tools

Lawson MMIS

Word

Excel

Job description

Major Responsibilities

Management of Supply Chain operations in a cost effective, efficient and safe manner.

• Manages the organization and operation of the supply room, including establishing space and shelving requirements, bin naming and allocations and Lawson system maintenance for item detail.
• Supervises Receiving and Distribution employees and activities, including couriers. Monitors receiving and distribution processes to ensure proper functioning.
• Establishes and monitors par levels for supply room and inventory locations across the hospital. Sets par levels and reorder quantities in such a manner that balances efficiency (high product turnover) while avoiding stock outs or call downs.
• Monitors and ensures the integrity of the inventory information in Lawson, including quantity, product information and cost information.
• Performs periodic cycle counts to ensure the accuracy of on hand quantity information. Performs annual inventory count.
• Researches and explains unusual adjusting entries in general ledger arising from Lawson Material Management System.
• Trains Distribution and Receiving staff on Lawson applications and receiving / distribution processes.

Monitors and reports Supply Chain associate performance.

• Monitors and reports inventory turnover rates, stock outs, call downs, days of supplies on hand, etc. and adjusts par levels and processes accordingly.
• Monitors and acts on daily order confirmations by accessing reports through Advocate online.
• Conducts monthly 1 on 1 reviews with all direct report associates and documents the reviews

Monitors and reports on Supply Chain operation achievements and areas of opportunity.

• Works with Corporate Supply Chain to resolve issues regarding purchasing and contract compliance
• Provides excellent customer service to Nursing and other departments in terms of supply availability, prompt response to questions and requests and meeting supply related patient / departmental needs

Provides excellent customer service.

• Works with distributors and manufacturers to resolve order / delivery issues
• Meets with vendors to review scorecard of vendor performance, suggest changes to enhance service.

Education/Experience Required:

• High School diploma and some college courses
• 1-2 years supervisor experience
• experience in the healthcare industry preferred
• 3-4 years prior materials management/inventory control experience required.

Knowledge, Skills & Abilities Required:

• Consistently requires high level and advanced problem-solving, decision-making and analytical skills
• Ability to function well under pressure and conditions of frequent interruption.
• Excellent communication skill required.
• Hours of work may vary.

Proficient in use of basic office software such as Word and Excel.

• Familiar with the basic ordering and inventory functions of Materials Management Information Systems
• Project Management n/a

Physical Requirements And Working Conditions

n/a This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.