Supervisor, Records

Management & Training Corporation; Joliet (IL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Paid holidays

Professional development

Career advancement

Job summary

Management & Training Corporation operates the Joliet Job Corps Center in Joliet, IL. This role directly supervises records clerks and manages student records, pay, allowances, leaves, and related processing in line with government directives.

You will lead staff training, evaluate performance, assist the director with budgets, and help implement new policies affecting student records, ensuring timely submissions to national, regional, and center offices.

Qualifications

• Associate's degree plus two years related supervisory experience.
• Directly related experience may substitute education year-for-year.
• Excellent written and verbal communications skills and computer proficiency.
• Valid driver's license with an acceptable driving record.

Responsibilities

• Plan, coordinate and supervise administrative and student records activities of the department.
• Provide staff training, evaluate staff performance, and implement departmental changes.
• Assist in budgeting, monitor expenditures, and review budget authorizations.
• Assist in developing and implementing policies affecting student records.
• Audit department for contractual compliance and quality of services to students.
• Supervise maintenance and preparation of all central student records, reports and communications.
• Train records clerks and establish work assignments and priorities.
• Audit records for compliance with DOL requirements and coordinate with center staff.

Skills

Written and verbal communication

Computer proficiency

Driver's license

Education

Associate's degree with supervisory experience

Job description

Wage

- $22.00 an hour

Schedule –

Full Time

Our staff also enjoy these benefits:

• Health, dental, vision, prescription and life insurance
• Short & long-term disability
• 401(k) retirement plan
• Paid time off and paid holidays
• Professional development assistance
• Career advancement opportunities

MTC is proud to operate the Joliet Job Corps Center in Joliet, IL where our staff provide quality services to our local youth. We value our professional and caring employees who are dedicated to improving people’s lives and we want YOU to join our team!

What you will be doing:

Directly supervises the records clerks. Responsible for the management of student records, pay and allowances, leaves, government transportation, maximum benefits, and input and exit processing, in compliance with government and management directives.

Essential Functions:

1. Plan, coordinate and supervise the administrative and student records activities of the department
2. Provide staff training, evaluate staff performance, recommend and implement departmental changes to the director, finance & administration, and coordinated with the manager, human resources prior to implementation
3. Assist the director, finance & administration, in the preparation of the departmental budget; monitor and control expenditures; review and recommend changes to budget authorizations
4. Assist in the development and implementation of new and revised policies and procedures affecting student records
5. Regularly assess and audit department for contractual compliance and quality of services to students; prepare reports on audits and assessments
6. Supervise maintenance and preparation of all central student records, reports, and other written communications
7. Train records clerks on the maintenance and completion of student records; establish work assignments and priorities
8. Statistically analyze student records; regularly review and audit records for compliance with DOL requirements
9. Coordinate clothing allowance issue, audit of student pay, government transportation and meal allowance administration
10. Coordinate with other center staff concerning student records
11. Supervise input, exit processing, transfers and extensions of student enrollment
12. Ensure timely and accurate submission of student records, reports and other documents to appropriate national, regional, other contractor and center offices

13. Maintain accurate and current accountability systems such as morning report, enrollment, allotments, leave records, student pay and profiles

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EDUCATION & EXPERIENCE:

• Associate's degree and two years related experience required, one of which should be supervisory
• Directly related experience may be considered in lieu of formal education requirements on a year by year basis
• Excellent written and verbal communications skills and computer proficiency required
• Valid driver’s license with an acceptable driving record

Management & Training Corporation (MTC) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, disabled status, veteran status, genetic information, national origin, or any other category protected by federal law. MTC participates in E-Verify. We strive to provide reasonable accommodation for qualified individuals with disabilities, including disabled veterans, in our job application and hiring process. If you are interested in employment opportunities with Management & Training Corporation and need assistance, please contact our staffing department through [e-mail] or 801-693-2888.

Learn more about Management & Training Corporation here