Development Grants Coordinator

City of Minneapolis; Minneapolis (MN); On-site; USD 75,000 - 95,000; Full time

Job summary

The City of Minneapolis seeks a Grants Coordinator to deliver grant administration services for the Minneapolis Police Department, ensuring successful funding drawdown and regulatory compliance. The role involves building grant systems, negotiating agreements, and coordinating reporting to grantors, with strong oversight of finances and schedules.

Requires a Bachelor's in Public Administration or related field and at least five years' experience, including two in supervision of federal or

Qualifications

• Bachelor's degree or equivalent in Public Administration, Development Finance, or a closely related field.
• Five years of work experience including 2 years of supervisory experience with federal grants and/or public safety grants.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Coordinate and supervise development, approval and implementation of annual plans to receive federal entitlement funding for the MPD.
• Design, implement and manage interdisciplinary grant management and compliance systems for MPD and other enterprise grants.
• Supervise the negotiation, review and execution of grant agreements and related documents for proper expenditure and reimbursement.
• Negotiate modifications and extensions to grant agreements with the Grantors.
• Research, develop and craft grant proposals and applications.
• Supervise annual/periodic reporting to grantors per program and contract requirements.
• Prepare and process grant payment requests and close out reports from developers with required documentation.
• Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track revenues.
• Communicate with MPD management and staff to discuss status and information needed for awarded grants.
• Maintain status reports to Senior Management and City Council.
• Oversee preparation of performance reports to federal, state and county agencies.

Skills

Grant administration

Federal grants

Public safety grants

Budget tracking

Regulatory compliance

Team supervision

Education

Bachelor's degree in Public Administration

Job description

Position Description

*This position is restricted to current City of Minneapolis Employees*

The Grants Coordinator is responsible for providing grant administration services to the Minneapolis Police Department. To secure grants for initiatives including the production of a variety of documentation required with grants, and oversight of compliance activities. This position ensures that the City is able to draw down awarded funds and is complying with all applicable policies, practices, procedures and legal requirements.

The City of Minneapolis does not sponsor applicants for work visas.

Job Duties and Responsibilities

1. Coordinate and supervise development, approval and implementation of annual plans to receive federal entitlement funding for the MPD.
2. Design, implement and manage interdisciplinary grant management and compliance systems for the Minneapolis Police Department (MPD) and other enterprise grants as assigned.
3. Supervise the negotiation, review and execution of grant agreements, amendments and other related documents, so that grant funds can be properly expended and costs reimbursed on a timely and accurate basis.
4. Negotiate modifications and/or extensions to existing grant agreements with the Grantors.
5. Ability to research, develop and craft grant proposal and application.
6. Supervise the City's comprehensive annual and periodic reporting to the Grantors pursuant to all applicable program and contract requirements.
7. Prepare and process grant payment requests and close out reports from developers, including all required documentation.
8. Create and maintain a grant application and administrative fee system, generate invoices, prepare deposits and track all revenues.
9. Communicate or meet (in-person or virtual) with MPD management and their staff to discuss the status and information needed for their projects that have been awarded development grants.
10. Communicate and negotiate with developers and their consultants regarding the form and timing of information that they need to submit to the City in order to access their project's grant funds.
11. Maintain and provide period status reports to Senior Management and City Council.
12. Oversee preparation of annual/quarterly performance reports to federal, state and county agencies
13. Review grant applications, as requested, prior to submission to grantors.
14. Work with Grantor staff and the consulting community to develop and implement industry best-practices.
15. Supervise monitoring federal, state, county, and privately funded projects to ensure compliance with federal guidelines allowing for eligible City expenditures.
16. Regularly present federal funding performance and updates to Mayor, Police Chief, and City Council.
17. Participate and advise in the city budget process.

Working Conditions: Normal with daily exposure to computers.

Required Qualifications

Minimum Education: Bachelor's Degree or equivalent in Public Administration, Development Finance, or a closely related field.

Minimum Experience: Five (5) years of work experience including 2 years of supervisory experience dealing with technical issues in federal grants and/or public safety grants.

Equivalency: An equivalent combination of education and experience closely related to the duties of the position MAY be considered.

Licenses/Certifications: N/A

Selection Process:

The selection process will consist of a rating of relevant education and experience (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Background Check: The City has determined that a thorough Minneapolis Police Department criminal background check is necessary for positions with this job title. Applicants must sign an informed consent allowing the City to obtain their criminal history information in connection with the position sought. Applicants who do not sign the informed consent form will not be considered for the position.

Drug and Alcohol Testing: All job applicants must pass a pre-employment drug and alcohol test once a conditional offer of employment has been made. Applicants will be required to sign a notification and consent form prior to undergoing drug and alcohol testing. Applicants who do not consent to undergo drug and alcohol testing will not be required to do so and the City will withdraw the conditional job offer, resulting in the job applicant no longer being considered for the position.

Union Representation: This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (MPEA). For more information on the terms and conditions of this agreement please visit: https://www2.minneapolismn.gov/government/departments/hr/labor-agreements/

Eligible List: The names of applicants who meet minimum qualifications and who pass the screening process shall be placed on the eligible list for employment consideration. This list will be certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established.

Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list. If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.

Knowledge, Skills and Abilities

1. Comprehensive knowledge of State and local development grant programs and products.
2. Extensive knowledge and experience in the Department of Justice and other Federal agency programs.
3. Good knowledge of current construction practices.
4. Good understanding of public and private real estate financing tools.
5. Good verbal and written communication skills.
6. Good negotiating skills.
7. Strong interpersonal skills in order to develop and maintain positive and productive relationships with Grantors, City staff, developers and vendors.
8. Good project management skills.
9. Ability to review, understand and edit legal documents and interact with attorneys.
10. Ability to develop innovative and complex spreadsheets and tracking tools to produce and maintain a large volume of highly technical information.
11. Ability research, draft and write grant proposals and applications
12. Ability to simultaneously manage multiple grant programs.
13. Ability to efficiently manage a heavy workload, in order to meet frequent deadlines.
14. Ability to motivate City staff and developers to provide the timely information required by Grantors.
15. Ability to work independently with little or no supervision.
16. Ability to analyze existing programs and propose workflow improvements.
17. Ability to provide technical training to a variety of audiences.
18. Knowledge of modern office procedures, methods and equipment.

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose-serving the residents, businesses and visitors of Minneapolis.

The City of Minneapolis is proud to be an Equal Employment Opportunity employer.