Supervisor Office

Mclaren-Health-Care; Bay City (MI); On-site; USD 55,000 - 75,000; Full time

Job summary

McLaren Health Care in Michigan seeks an Office Coordinator to coordinate policies and programs for patient care and business operations. You will support clerical staff, assist with budgeting, and ensure compliance with JCAHO requirements in a fast-paced clinic setting.

The role requires an Associate Degree in healthcare administration or related field and at least 2 years’ experience in a physician office. Full-time, on-site position with opportunity for growth within the specialty clinics.

Qualifications

• Requires an Associate Degree in healthcare admin or related field.
• Minimum 2 years in a physician office setting.

Responsibilities

• Coordinate policies and programs for patient care and business operations.
• Maintain compliance with JCAHO requirements.
• Assist with budgeting and expense tracking for operations.
• Recruit, interview and recommend candidates for hiring.
• Support clerical staff to ensure smooth patient flow.

Skills

Office administration

Healthcare coordination

Education

Associate Degree in Healthcare Admin

Associates Degree in related area

Job description

McLaren Health Care, headquartered in Grand Blanc, Michigan, is a $7.3 billion, fully integrated health care delivery system committed to quality, evidence-based patient care and cost efficiency. The McLaren system includes 12 hospitals in Michigan, ambulatory surgery centers, imaging centers, a 640-member employed primary and specialty care physician network, commercial and Medicaid HMOs covering more than 732,838 lives in Michigan and Indiana, home health, infusion and hospice providers, pharmacy services, a clinical laboratory network and a wholly owned medical malpractice insurance company. McLaren operates Michigan’s largest network of cancer centers and providers, anchored by the Karmanos Cancer Institute, a National Cancer Institute-designated comprehensive cancer centers. McLaren has 20,000 full-, part-time and contracted employees and more than 113,000 network providers throughout Michigan, Indiana and Ohio.

Position Summary:
Under the direction of the Manager and the Director of Specialty Services, is responsible for the coordination, organization and implementations of policies and programs relating to patient care, business, building maintenance and the fiscal aspects of the Specialty Clinics. Oversees some clerical aspects of the practice, including budgets, policies and procedures, supply ordering (clinical and clerical), in coordination with the Manager.

Essential Functions and Responsibilities:
1. Knows, understands, incorporates, and demonstrates the McLaren Health Care/Affiliate Vision, Mission, and Values.
2. Maintain procedure manual on standards of operations and tasks.
3. In coordination with the Manager, prepares new office policies.
4. Maintains all JCAHO requirements.
5. Assists clerical staff members in the performance of their duties when necessary to maintain, expedite patient flow and daily operations
6. Recruits, interviews and makes recommendations for hiring candidates.
7. Assists the Manager and Director in developing budget projections of procedural/patient volumes and operational expenditures.
8. In coordination with the Manager, maintains and displays patient education, injury instructional sheets and practice/patient use informational literature.
9. Downloads, prints and distributes dictation to appropriate dedicated location for physicians on a daily basis. Handles all inquiries related to computerized transcription.
10. Ensures that charges and reimbursements are billed in compliance with Medical Center policies and third party/governmental requirements for Specialty Clinics.
11. Councils, as appropriate, any patient concerns/complaints about medical billing problems in coordination with the billing department.
12. Coordinates all quality assurance and coding audits.
13. Maintains one central location for clerical supplies and orders as needed.
14. Maintains new computer programs as indicated.
15. Acts as a resource person for Specialty Clinic staff.
16. Performs related duties as required or requested.

Qualifications

Required

• Associate Degree (Business Healthcare Admin, or related) or equivalent in directly related work experience
• 2 years of experience working in a physician office setting

Preferred

• Associates Degree in related area
• 1 year of supervisory experience

• Schedule: Full-time
• Requisition ID: 26010368
• Daily Work Times: 7:30-5:00pm
• On Call: No

Equal Opportunity Employer

McLaren Health Care is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identification, age, sex, marital status, national origin, disability, genetic information, height or weight, protected veteran or other classification protected by law.