Supervisor of Accounts Payable

Sarasota Clerk of the Circuit Court and County Comptroller; Sarasota (FL); On-site; USD 60,000 - 80,000; Full time

Job summary

The Sarasota Clerk of the Circuit Court and County Comptroller is seeking a Supervisor of Accounts Payable to lead the Accounts Payable team. This leadership role is vital for ensuring accurate and compliant disbursements of payments as per laws and internal policies.

The ideal candidate will bring extensive experience in overseeing accounts payable operations, strong leadership abilities, and will collaborate effectively with various County teams to maintain smooth financial functions.

Qualifications

• Associate’s degree in Business, Accounting, Finance, or Public Administration (Bachelor’s preferred).
• Extensive experience in complex accounts payable operations.
• Strong leadership and communication skills are required.

Responsibilities

• Oversee daily workflow and alignment with departmental performance measures.
• Provide direction and mentorship to Accounts Payable staff.
• Audit vendor invoices and process payments compliantly.

Skills

Leadership

Organizational skills

Communication skills

Accounts payable processes

Understanding of governmental accounting principles

Education

Associate’s degree in Business, Accounting, Finance, or related discipline

Bachelor’s degree (preferred)

Job description

The Supervisor of Accounts Payable is a key leadership position within the Comptroller Department of the Clerk of the Circuit Court and County Comptroller’s Office, responsible for overseeing the day‑to‑day operations of the Accounts Payable team. This role ensures the accurate, timely, and compliant disbursement of payments in accordance with applicable laws, regulations, contractual obligations, and internal policies.

Responsibilities

• Oversee daily workflow and ensure alignment with departmental performance measures.
• Provide direction, training, and mentorship to Accounts Payable staff.
• Audit vendor invoices and ensure lawful, accurate, and timely processing of checks and ACH disbursements.
• Review purchasing card transactions for compliance and ensure proper general ledger coding.
• Enforce internal controls and support adherence to governmental accounting standards and audit requirements.
• Resolve escalated vendor inquiries and investigate and correct payment discrepancies.
• Assist with year‑end close processes and financial system upgrades.
• Collaborate closely with County staff in Procurement and internal teams to align financial functions.
• Support continuity of operations planning (COOP) by maintaining essential A/P functions during emergencies.

Qualifications

• Associate’s degree in Business, Accounting, Finance, Public Administration, or a related discipline (Bachelor’s preferred).
• Extensive experience overseeing complex accounts payable operations in a public sector or highly regulated environment.
• Strong leadership, organizational, and communication skills.
• Advanced knowledge of accounts payable processes, governmental accounting principles, procurement policies, and financial systems.
• Proven ability to interpret contracts, resolve payment discrepancies, support audits, and lead year‑end financial close activities.

Education

• Required: Associate’s degree or equivalent coursework.
• Preferred: Bachelor’s degree.
• Relevant Field: Business, Business Management/Administration, Accounting, Finance, Public Administration, or a related discipline.

Experience

• Extensive experience overseeing complex accounts payable operations in a public sector or highly regulated environment, ensuring compliance with federal, state, and local regulations and internal policies.
• Skilled in supervising A/P staff, managing invoice processing, check and ACH disbursements, and enforcing internal controls.
• Proven ability to interpret contracts and agreements, resolve vendor payment discrepancies, support audits, and lead year‑end financial close activities.

Certifications

• Required: None.
• Preferred: Certified Bookkeeper (CB), Accredited Payables Specialist (APS).

Drug Free Work Environment.

EOE/AA/ADA.