Supervisor - MQ Administration Billings Team - San Diego, CA

VetJobs; San Diego (CA); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with Matching

Paid Vacation & Holidays

Tuition Reimbursement

Job summary

Glovis America, Inc. is seeking a Supervisor, MQ Administration in the San Diego, CA area to oversee billing processes, drive AR/AP accuracy, and coordinate with 3PL vendors.

This on-site role requires strong accounting skills and leadership to mentor the admin team and ensure timely invoicing and reporting. You will handle rate verification, system reconciliations, and prepare monthly management reports, while maintaining excellent vendor relationships and data integrity across HT SAP, Glovis

Qualifications

• Bachelor's degree required.
• 4–8 years of logistics, supply chain, or transportation experience with billing, AR/AP.
• Excellent written and verbal communication.
• Strong accounting knowledge.
• Proficiency with Microsoft Office and SAP/TMS systems.

Responsibilities

• Back-up/supervising role for manager and mentoring staff.
• Lead billing processes using HT SAP, Glovis SAP and TMS.
• Verify new rates and guide staff on billing.
• Audit invoices and aging reports; manage carrier payables/receivables.
• Prepare monthly reports and damage tracking; monitor budgets.
• Coordinate with 3PL vendors for data submission and reporting.

Skills

Communication

Problem Solving

MS Office

Accounting

Teamwork

Billing & AR/AP

Education

Bachelor's Degree

Tools

HT SAP

Glovis SAP

TMS

Job description

Minimum Education Required

Bachelors

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard Cand Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post. The Supervisor, MQ Administration position is responsible for handling guide, training staffs overall billing of AP & AR payment on invoices for carriers and customer. Solving all aspects of issues on billing sides(ap & a/r) and maintaining upkeep of invoice and proof of delivery processes for outbound deliveries and inbound material shipments. Providing daily, weekly, and monthly reports from the systems such as statistical data of damages, delivery status, and budgets. And maintaining good relationships between the vendor(s) and Hyundai(customers).

Compensation

$80,000- $90,000 Annually. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Will be functioning as backup/supporting role of manager(HoT) and supervising all team members by mentoring and monitoring
• Most knowledgeable on all aspects of billing process, HT sap, Glovis SAP and TMS
• Act as key person in between HT and MQ admin team and will be responsible for verifying new rates and guide staffs
• Requires auditing large quantities of invoices (both in and outbound), updating carriers with aging reports for past due payments, and verifying rates on imported materials
• Be involved in newly launched inbound TMS system implementation to stabilize the system within the Glovis
• Analyze and review all AP accounts and reconciliation whenever there is payment issue
• CRM Tracking website upkeep with Invoice and Proof of Delivery processing and reconciliation
• Request, receive and analyze reports and data received from 3PL vendor(s)Conduct analysis and provide statistical information on the tracking of product shipment
• Perform all data reconciliation with proprietary systems
• Assist in the logistics system process to ensure problem resolution, efficiency, and improved distribution
• Plan and supervise the work load between admin specialists by understanding work load of each accounts and train staff for new accounts
• Be involved in Newly launched inbound TMS system implementation to stabilize the system within the Glovis
• Review invoice data for accounting on Trinion and Mdd deliveries. Sending reports to Management and Head of the Department for review
• Work with accounting to verify and predict what all expenses will be as well as providing sufficient evidence
• Prepare monthly reports for accounting, upper management, and division head regarding the amount of damage claims, costs to HT, and recovered amounts from damages. Requires upkeep of damage tracking per trailer and invoice tracking for damages per carrier. The data allows us to review our carrier's overall performance at the end of each month.
• Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
• Handle guide, train sub-ordinate overall billing for inbound, Outbound and Pass thru charges
• Prepare month-end report including Journal Entry preparation

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All Benefits Pursuant To Company Policy

Skills & Qualifications

• Excellent written and verbal communication skills
• Problem solving and communication skills
• Proficient PC skills: Microsoft Office Suite (Excel, Word, PowerPoint, and other database systems)
• Strong accounting knowledge and background
• Strong teamwork, multitasking, and time management skills
• Bachelor Degree Required
• 4-8 Years of Logistics, Supply Chain, or Transportation Experience. Billings, AR/AP Required

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Typical office environment with low-level noise exposure

This position is located in the San Diego, CA office

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.