Supervisor, Finance & Accounting

INNOCEAN USA; Huntington Beach (CA); Hybrid; USD 84,000 - 103,000; Full time

Benefits offered by this job

PPO plans

Dental care

Vision care

401k match

Wellness reimbursement

Disability insurance

Life insurance

Paid time off

On-site barista

Oceanfront campus

Job summary

INNOCEAN USA, a full-service advertising agency in Huntington Beach, CA, is seeking a Finance Supervisor to lead client billing and support month-end close. Hybrid role with in-office 3 days per week.

As part of the Finance & Accounting Department, you will oversee AR/AP, reconcile budgets and PO’s, prepare internal and client reports, and assist with ERP mapping and month-end processes. Strong Excel skills and billing experience are essential.

Qualifications

• 6+ years of experience in Accounting & Finance in a similar role.
• Experience in advertising or production preferred.
• Strong Excel and Power Query skills.
• Ability to work overtime, especially month-end.
• Excellent written and oral communication.
• Knowledge of billing, AR/AP and general accounting concepts.
• Detail-oriented with strong analytical skills.

Responsibilities

• Manage month-end close and P&L reporting.
• Process monthly billing and reconcile against budgets and PO's.
• Forecasting and budgeting support.
• WIP monitoring and ledger reconciliation.
• Review weekly expense reports.
• Collaborate with internal teams on invoice discrepancies.
• Coordinate with Business Affairs and Accounts for timely billing.
• Prepare internal and client accruals monthly/quarterly/annually.
• Follow up with clients to maintain healthy AR/AP balances.
• Review weekly mass payment batches to vendors.
• Prepare monthly reports for internal departments and clients.
• Supervise staff and review deliverables.
• Suggest process improvements for efficiency.

Skills

Accounting

Advertising knowledge

Excel

Power Query

AI tools experience

Overtime flexibility

Interpersonal skills

Decision making

Multitasking

Education

Finance or Accounting degree

Tools

ERP software

Job description

INNOCEAN USA, a full-service advertising agency located in Huntington Beach, CA is looking for a Supervisor to join our Finance team!

We are a hybrid workplace, x3 days week in-office.

The Finance & Accounting Department partners closely with all internal departments to provide accurate financial analysis, budgeting, AR/AP, and overall ad-hoc support. They also manage PO/estimate and develop/continuously improve work-flow processes. The team fosters a collaborative environment with a strong focus on engagement and development.

The Supervisor is primarily responsible for managing client billing for creative and may also include production. Specifics include client billing, AR/AP reconciliation, review weekly expense reports, compile reporting (inter-department, client, and accounting), updating client media marketing documents and assist with month-end closing. Additional responsibilities may include ERP software management including reporting, coding, and mapping of accounts as necessary.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Manage month end closing P&L reporting
• Process monthly billing transactions and reconcile against budgets & PO’s
• Forecasting and budgeting support
• WIP Monitoring and ledger reconciliation
• Review and process expense reports on a weekly basis
• Collaborate with internal teams regularly regarding any invoice discrepancies
• Work closely with Business Affairs and Accounts for timely billing and accrual reconciliation
• Prepare internal and client accruals on a monthly/quarterly/annual basis
• Follow up with client on a regular basis to maintain healthy aged AR/AP balance
• Review & process weekly mass payment batches to vendors
• Prepare monthly reports for internal departments and clients
• Supervise staff on team, assisting with daily tasks and reviewing deliverables
• Evaluate internal processes and provide insight for process efficiency as needed

DESIRED SKILLS & QUALIFICATIONS

• 6+ years of experience in Accounting & Finance/working in a similar role
• Accounting Experience
• Knowledge of Advertising or production industry preferred
• Exceptional computer skills (Microsoft Office Suite, especially Excel & Power Query)
• AI tools experience forward thinking
• Bachelor's Degree required, Finance or Accounting Degree preferred
• Ability to work overtime, especially at month-end
• Strong knowledge of billing and accounting concepts
• Strong analytical skills, detail oriented
• Excellent oral, written and interpersonal communications skills
• Capable of making timely, independent decisions
• Proactive and self-motivated
• Ability to work well in an environment with firm deadlines; results oriented
• Ability to multitask
• Ability to work both independently and as part of a team

BENEFITS

• 3 PPO Medical Plans through Anthem to choose from at low cost
• Free Dental and Vision
• 401k – match .70 cents on the dollar of up to 6% of employee’s contributions
• Wellness reimbursement program
• Company paid short – and long-term disability, and basic life
• Generous PTO
• On-site barista
• Beautiful campus across from the Pacific Ocean

Reports to: Manager, Finance

Salary range: $84,000 - $103,000

Pay is dependent upon several factors including but not limited to: years of experience, training, and transferable skills.

Who are we? We are a global brand growth company, independent in spirit, built on one belief: if it doesn’t move people, it won’t move business. So, we go where others don’t. Deep inside human life. Closer to what people think, feel, value, and do. We’ve built the tools and methods to get there and stay there. The closeness is our advantage. That’s where momentum and growth live.