Supervisor Clinic Operations

Baylor Scott & White Health; Waco (TX); On-site; USD 65,000 - 85,000; Full time

Job summary

Baylor Scott & White Health is seeking a Supervisor Clinic Operations to oversee daily activities of clinics and the physician front office. You will supervise 5 to 10 FTEs, manage scheduling, billing, patient throughput, and ensure quality, patient-centered care in line with policies.

Preferred candidates have 2+ years in Family Medicine and administrative roles, plus EPIC and supervisory experience. Strong communication and leadership are essential for teamwork and service excellence.

Qualifications

• 2+ years of experience in Family Medicine setting preferred.
• 2+ years of administrative experience preferred.
• EPIC experience preferred.
• Supervisory experience preferred.
• Ability to train and evaluate supervised staff.

Responsibilities

• Provides direct supervision and leadership for 5 to 10 FTEs.
• Organizes work to ensure continuity of service and patient satisfaction.
• Oversees appointment scheduling, billing, patient throughput, and facilities management.
• Maintains compliance with policies, procedures, and standards.
• Interacts with leadership and departments to address patient concerns and resolution.

Skills

Leadership

Communication

Teamwork

Problem solving

LEAN thinking

Education

HS Diploma or GED

Tools

EPIC

Job description

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott & White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

About Us

Here at Baylor Scott & White Health we promote the well-being of all individuals, families, and communities. Baylor Scott and White is the largest not-for-profit healthcare system in Texas that empowers you to live well.

Our Core Values Are

• We serve faithfully by doing what's right with a joyful heart.
• We never settle by constantly striving for better.
• We are in it together by supporting one another and those we serve.
• We make an impact by taking initiative and delivering exceptional experience.

Benefits

Our benefits are designed to help you live well no matter where you are on your journey. For full details on coverage and eligibility, visit the Baylor Scott & White Benefits Hub to explore our offerings, which may include:

• Immediate eligibility for health and welfare benefits
• 401(k) savings plan with dollar-for-dollar match up to 5%
• Tuition Reimbursement
• PTO accrual beginning Day 1

Note: Benefits may vary based upon position type and/or level.

Job Summary

The Supervisor Clinic Operations coordinates and supervises daily activities of assigned employees. This includes the physician front office, clinics, or other operational areas. The goal is to ensure high-quality, patient-centered care and compliance with policies, procedures, and standards.

Essential Functions Of The Role

• Provides direct supervision and leadership for 5 to 10 FTEs.
• Organizes work in an efficient and cost effective manner, ensuring continuity of service and patient satisfaction.
• Work includes appointment scheduling, billing and follow-up, patient throughput, facilities management, and ensuring the safety of employees and patients.
• Builds teamwork and maintains effective communication with direct reports, peers, other various departments and administration.
• Provides subject matter expertise for supervised employees. Sets standards for work quality and volume. Monitors work output and coaches for excellence. Identifies opportunities for LEAN applications and implements changes as needed.
• Serves as part of the work team, performing duties as needed, working alongside those supervised.
• Ensures employees follow behavior standards, corporate policies, and patient satisfaction standards for internal and external customers.
• Provides input in the budget process to ensure resources meet patient needs. Monitors inventory and orders supplies as needed.
• Oversees compliance, training and maintenance of applicable license and certifications.
• Partners with leadership and necessary departments to investigate, resolve and document resolution of patient complaints concerning services provided by practice.
• Participates in interviewing, making hiring recommendations, orienting, evaluating, coaching, team building activities, and if necessary, assisting with disciplinary actions.
• Maintains safety of patients, family members, staff and self during all activities.

Key Success Factors

• 2+ years of experience working in Family Medicine setting strongly preferred.
• 2+ years of administrative experience preferred.
• EPIC experience preferred.
• Supervisory experience is preferred.
• Demonstrated teaching and mentoring skills are preferred.
• Must have excellent social skills and handle difficult people and situations. Able to relate to patients, employees, coworkers, senior management, vendors, and the public.
• Basic knowledge of the revenue cycle.
• Professional demeanor and appearance.
• Good problem-solving skills.
• Able to make tactical choices about allocating and directing supervised employees' work using established guidelines, policies, and procedures.
• Able to make effective hiring and termination recommendations.
• Able to train, and evaluate performance of supervised staff.
• General computer skills include Microsoft Office, information security, scheduling, payroll systems, electronic medical documentation, and email.

Belonging Statement

We believe that all people should feel welcomed, valued and supported.

Qualifications

• EDUCATION - H.S. Diploma/GED Equivalent
• EXPERIENCE - 3 Years of Experience